Question: When can I use E-Travel?
Answer: All employee travel and student travel should be entered into E-travel.
Question: When do I have to use Paper Travel?
Answer: All Non-Employee travel should be done on paper travel. A paper travel authorization and reimbursement request are both required to be completed and submitted to the travel office.
Question: What is the reimbursement rate for mileage when driving a personally-owned vehicle?
Answer: When a State-owned vehicle is not available or the mileage round trip is less than 120 miles, the reimbursement rate is $.55 per mile. This is the current IRS mileage rate. If the use of a personally-owned vehicle is for the convenience of the employee, the reimbursement rate is $.33 per mile.
Question: Are house hunting trips handled through the Travel Office?
Answer: House hunting trips are part of the prospective employees moving expenses which is processed through the Controller’s Office.
Question: Where can I find lodging and per diem amounts for cities outside the continental United States?
Answer: Lodging and per diem amounts for cities outside the continental United States can be obtained by visiting the U.S. State Department’s website.
Questions: Who is eligible for a travel advance and when would I receive the travel advance?
Answer: Advances are given to an employee who is taking a student group. The travel advance will be issued 5 days before the travel takes place.
Question: What can I request a Travel Advance for?
Answer: An employee can request a travel advance for lodging and meals up to 90% of the actual cost for the group travel.
Question: How do I handle the travel when personal time is in conjunction with business travel?
Answer: The University will only reimburse the portion of the expenses that are business related. There will need to be a note in the notes section of E-Travel with the dates of personal time and business dates. Receipt dates must match the travel dates. If airfare reimbursement is requested we need a comparison quote from the same agency or online provider for a direct flight on the business dates to justify that the other ticket is lower or equal to the ticket that is for business purpose only so we can reimburse you for the total amount of the ticket purchased. Otherwise you will not be reimbursed for the entire ticket.
Question: Why didn’t my tolls and parking carry over to the reimbursement side in E-Travel?
Answer: On the reimbursement side of the travel the receipt dates must be entered in for the parking and tolls. If there are dates entered in and the expenses are still not showing up on your reimbursement then the dates are outside your travel dates
