Winter Holiday Deadlines
Due to winter break, the Accounts Payable and Travel check run for the week of Dec. 23 has been rescheduled for Monday, Dec. 21. As a result, the deadline for Accounts Payable and Travel Reimbursements has been moved up to Thursday, Dec. 18 at 10 a.m. For Accounts Payable questions, please contact Sarah Jackson (Accounts Payable) at jacksonsb@uncw.edu and Laura Gore (Travel) at gorel@uncw.edu.
Normal Weekly Deadline
Deadline for check run is Friday at 10:45 am for a check the following Friday.
Time to submit travel reimbursements
- Submit reimbursement requests for repetitive local travel by the tenth of the succeeding month for the prior month's travel. (monthly mileage logs)
- Submit reimbursement requests at fiscal year end (June 30) by deadline notice given each year.
- All travel reimbursements must be submitted no later than 30 days from the return date of the trip.
- After 30 days an explanation must be submitted with travel reimbursement and a decision will be made if we can reimburse the expenses. If the reimbursement is not made within 2 weeks after the 30 days, we are proposing the expense be considered unsubstantiated and becomes a taxable benefit. We will send the taxable benefit to be included in the employee’s taxable earnings.
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