The
University is committed to providing an on-going audit of purchases
to insure a high degree of confidence in the system. Enforcement
guidelines are as follows:
A. Cause for Employee Suspension/Termination Fraudulent
or willful misuse of the card, including willful use of the card
to make personal purchases even if you intend to reimburse UNC Wilmington,
may result in disciplinary action, up to and including termination
of employment.
B. Cause to Revoke Individual Cards
Willful misuse of the card, or inappropriate expenditures.
Two or more contacts to request delinquent receipts or signed statements.
Note: Appropriate maintenance of the purchasing/payment receipts
and other documentation is essential to the success of the program.
Two or more instances of splitting transactions to circumvent transaction
limits.
Two or more instances of noncompliance with state contract terms
(Note: State contract terms legally bind the institution. State
contract items may be viewed at http://www.uncw.edu/ba//purchasing).
Consistent non-use of the card.
C. Cause to Revoke All Department Cards.
Multiple contacts to a department for delinquent
or insufficient documentation may result in revocation of all department
cards.
Failure to manage the Purchasing Card Program within a department
may result in revocation of all department cards.
D. Insufficient budgets will be cause for Budget
Office review of the limits set by the department. The department
may be asked to lower limits
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