Cardholder
benefits:
A.
Limitations specific to your card
The following
limits have been assigned to your purchasing card:
1. Single transaction limit of $500 ($1,000
w/special approval).
2. No daily purchase limit.
3. Number of transactions per day or per month
is unlimited at this time.
4. Monthly card limit is set by Budget Authority.
- Monthly limit over $10,000.00 subject to Budget
office approval.
If these limitations
burden your purchasing patterns, please contact the purchasing card
administrator to discuss modification. In addition to these limits,
the University has blocked a number of Merchant Category Codes (MCC).
MCC numbers are not foolproof, but they may prevent your card from
being accepted if presented to one of these blocked vendors. MCC
numbers are used to identify the dozens of different types of vendors
served by Visa; for example, airlines, off-track betting, and music
stores each have a specific MCC number. The University has blocked
many of these numbers (primarily services, travel and entertainment).
Decisions by the University to block vendor categories is based
on whether or not purchases from a category are deemed appropriate.
Questions in this area can also be directed to the purchasing
card administrator.
B.
Contracts
When a State
or University contract is available, the contracted supplier must
be used. Contracts may be reviewed by visiting the NC
Department of Administration Purchase and Contract home page
or Purchasing's home page under "State
Term Contracts" . See
"Tips for Purchasing Card Holders on How to Find Vendor and Price
Information" , under "Cardholder Procedure", Section 6.D.
C.
Additional guidelines
It is the cardholder's
responsibility to ensure that purchases are made only from legitimate
companies. If you have any questions about the legitimacy of a vendor
or individual, DO NOT PROVIDE YOUR CARD NUMBER. If you have questions
about the legitimacy of a vendor, you may contact the appropriate
Purchasing agent for that commodity. Purchasing agents and their
assigned commodities are identified on Purchasing's Web site. Further
guidelines may be accessed in the Administrative Policies and Procedures,
available in hardcopy or on the Internet via Business Affairs home
page and also on Purchasing's home page under Purchasing
Policies & Procedures
D.
Change in department or termination of employment
A new
purchasing card will be issued to you as you enter the program.
Your card must be surrendered immediately upon change in
department. Also, your card remains the property of the
bank and must be surrendered upon termination of employment
or upon the request of either your supervisor, your card coordinator
or the purchasing card administrator.
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