CARDHOLDER
RESPONSIBILITIES
1.
Statements should be received by the 24th of each month. Please
date stamp statements upon receipt. Match all original receipts
(invoices, cash register receipts, packing slips, credit card slips)
in order by transactions on the statement. If Card Coordinator already
has receipts, please work with him/her to accomplish this step.
- Receipts must have a dollar
amount and itemized description listed
- If documentation is less than
half the size of an 8 1/2 x 11 sheet, tape to
a clean sheet of paper
Cardholder
must sign off on statement as approval. (Full
signature is required).
2.
YOU ARE FINISHED!! Give your signed statement
with attached receipts to your Card Coordinator.
CARD
COORDINATOR RESPONSIBILITIES
1.
Card Coordinator should proof statement and receipts to make sure
all purchases were legitimate and that receipts are acceptable and
match transactions.
2.
Budget Authority/Designee must sign paper statement as final approval
that everything is correct. (Full signature is required).
3.
Access "PACS" system for any appropriate modifications.
4. Each
month forward original "Signed" statements and receipts, no later
than five (5) working days after receipt of statement to Rhonda
Diggs, Purchasing Card Administrator, Purchasing.
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