University Deadlines for Year-End Close
Annually Departments across campus must coordinate with Accounting/Controller to close certain transactions for the current Fiscal Year. In the past the Controller's Department has sent out a campus-wide email with a document attached which consolidated those closing dates into thant one document. This year a new web page has been made available under Business Affairs/Finance, which directs Departments to Purchasing and to the Controller's Department for those closing dates and instructions. Below are listed closing dates for the Controller's Department and Cashier's. At the bottom of this page are links back to Finance and to Purchasing for your convenience.
Controller’s Department
FY 2013 Year End Deadlines - Updated as of 5/9/2013
Purchased Airfare
Airfare to be paid from fiscal year 2012-2013 must be entered online by 5:00 pm on Thursday, June 20. Direct questions to Laura Gore at gorel@uncw.edu or at ext. 27504.
Travel Reimbursements
Purchases posted by 5:00 pm on Thursday, June 20th will be paid from FY 2012-2013. Direct questions to Laura Gore at gorel@uncw.edu or at ext. 27504.
Visa Travel Card
Travel reimbursements to be paid from fiscal year 2012-2013 must be finalized and received in the Travel office by 5:00 pm on Thursday, June 20. Direct questions to Laura Gore at gorel@uncw.edu or at ext. 27504.
Check Requests
All check requests to be paid from fiscal year 2012-2013 must be received in Accounts Payable by 10:45 am on Friday, June 21 for the last check write date of June 26. Direct questions to Sarah Jackson at jacksonsb@uncw.edu or at ext. 23092.
Journal Entries that Cross Funds
FINAL day to submit journal entries that cross funds (between general & other funds) - Thursday, June 20 at 5:00 pm..
Interdepartmental Invoices, Change funds, Petty Cash funds and Mission funds
All Interdepartmental invoices to be paid from fiscal year 2012-2013, Change funds, Petty Cash funds and Mission funds must be received in Accounting by 11:00 am Friday, June 21. Direct questions to Anita Jones at jonesa@uncw.edu, ext. 23150, or Christa King at kingc@uncw.edu, ext. 27423.
Petty Cash Reimbursements
All petty cash reimbursements to be paid from fiscal year 2012-2013 funds must be received in the Cashier’s office by 10:00 am on Friday, June 28. Please direct questions to Stephanie Pollack at pollacks@uncw.edu or at ext. 23164.
Departmental Deposits
All cash and checks received prior to June 30 must be submitted with your deposit transmittal to the Cashier’s by 2:00 pm on Thursday, June 27. Please direct any questions to Stephanie Pollack at pollacks@uncw.edu , ext 23164.
External Invoices
All external invoices for fiscal year 2012-2013 must be submitted to the Billing e-mail box (billing@uncw.edu) by 5:00 pm on Monday, July 9. This includes all invoices that are for services rendered and/or products provided through June 30, 2013. Direct questions to Marcia White at whiteme@uncw.edu , ext. 22190 or Jennifer Schacher at schacherj@uncw.edu, ext. 22526.
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