Introduction to PowerPoint 7.0

Back to Workshop

I. Starting PowerPoint

1. Creating Slides
2. Saving your presentation
3. Creating a new slide

II. Inserting Objects

1. Adding a Picture
2. Adding a Movie
3. Adding a Chart

III. Presentation

1. Slide Sorter and Slide Transitions
2. Playing your Slide Show
3. Printing
4. Quitting PowerPoint

IV. Other Features

I. Starting PowerPoint

To open PowerPoint, double click on the PowerPoint icon. A screen will appear with the following choices:

AutoContent Wizard

Allows you to select a from a selection of presentation categories arranged according to the following themes:

• recommending a strategy
• selling a product
• training
• reporting progress
• communicating bad news
• general

Once you have a subject and title, PowerPoint makes an outline for you to follow, based on how you answered the wizardís prompts. If you use this wizard a lot, you can add the AutoContent Wizard button by going to VIEW-toolbars-customize-tools, then scroll down in the button window, click on it and drag it onto one of your toolbars.

Template

Allows you to pick a colored template with a variety of presentation designs

• Choose the Template option in the Wizard window and click the OK button. A new presentation window will appear.
• Choose the Presentation Designs tab
• Click once on each design to see a preview of each template.

Pick any template you like...we chose the Azure template for an example.

I.1 Creating Slides

Once you have selected a template, a New Slide window will appear with a choice of various layouts.

• Choose the Title Slide and click OK. Your screen should look similar to this:

• In the add title and sub-title text fields, type the title and other information about your presentation.

II.2 Saving your presentation

• Save your presentation frequently! To save your presentation, choose Save from the FILE menu, type in the document name and click the Save button.
• If possible, avoid working from a floppy. It is best to first save your work to the hard drive and later back up your file to a floppy.
• If you have to work from a floppy (as students often must do in the labs,) be careful never to click on the save button when the floppy with the PowerPoint file is not inserted into the A-drive. Doing so, may corrupt your file.

II.3 Creating a new slide

To insert a new slide, click on the New Slide button and choose the bulleted list layout.

• In the title placeholder, type the content of your first bullet and press Enter.
• Enter the content of your second bullet
• Bullets may be indented by pressing the Tab key
• PowerPoint allows up to 5 levels of sub-bullets

II. Inserting Objects

II.1 Adding a Picture

To add a picture to your bulleted list slide,

• Choose Picture from the INSERT menu.
• Navigate to the appropriate folder and find the graphics file.
• Click the Insert button.
• Once the picture is on your slide, you can resize it by clicking on the black boundary boxes and dragging to the desired size

II.1 Adding a movie

Same procedure as in adding a picture, but this time you select a movie (.AVI, .MOV) file.

II.3 Adding a Chart

PowerPoint allows you to create charts and spreadsheets by using the Graph data sheet.

• Create a new text and graph slide and type in a title.
• Enter the content of your bullets in the text field.
• Double click in the graph window and a datasheet will appear. Clear out the existing data, and type the following:

You should get a 3-D chart that you can re-size and locate anywhere on your slide. Pretty easy, isnít it?!

III. Presentation

III.1 laying your Slide Show

To play your slide show,

• Select your first slide by dragging the vertical scroll box to the top of the window.
• Click on the Slide Show button or right click and choose show to start your presentation.
• Click your mouse to move to the next slide,.
• Press the Escape key To end the slide show,.

III.2 Slide Sorter and Slide Transitions

To view all of your slides, click on the slide sorter button on the lower left side of your document window. Here you can rearrange your slide order and set slide transitions, among other things.

To make our presentation flow smoothly between slides, we need to select a transition.

• Click the slide sorter button on the lower left side of your document window.
• Right click on a slide and choose Slide Transition.

Experiment with different transitions until you find one you like. Notice that when you select a transition and return to the slide sorter, a small icon appears under the slide telling you a transition has been set for that slide.

To set one slide transition for many slides:

• Hold down the shift key, click on all desired slides and select your transition.

Outline View

To view your slides in an outline format, click on the Outline View button at the lower left hand corner of your screen. In Outline View you can:

• rearrange slides
• print outline for speech
• double click on a slide to open it

III.3 Printing

PowerPoint allow you to print slides, notes pages, Handouts (2,3,or 6 slides per page) our outline view. To print, choose Print from the FILE menu and make your selection. Always save your file before you print!

III.4 Quitting PowerPoint

Before exiting PowerPoint, save your presentation!! After saving, choose Quit from the FILE menu.

IV. Other Features

• PowerPoint is completely compatible with Cut and Paste. You can cut and paste from applications such as Excel, MSWord, paint programs, etc.

• Under the Format menu there is a submenu called Apply Design Template, that allows

the user to change the template even after the presentation has been built.

• You do not have to use one of the built-in templates. You may begin from a blank worksheet and use the Custom Background under Format or paste your own graphics from other applications.
• The drawing tools palette allows for a large variety of shapes, shades and colors. If you double-click on a drawing tools object such as a rectangle or ellipse, the cursor will switch to text editing mode.
• Draw objects created with the drawing tools can be grouped, rotated and re-layered using the options under the draw menu.
• You can add animation effects to bullets.
• PowerPoint documents can be converted to HTML for WWW use.

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