Applications for RTP: Instructions
[Approved by the Faculty Senate April 1998; revised April
2004, Sept 2011]
I. Eligibility and timing
- A faculty member hired as an assistant or associate professor
must complete at least two years of probationary service before being
considered for tenure. No other minimum time requirement for service
at any level has been established. Applications for tenure before a
decision is mandatory must demonstrate that special circumstances or
exceptional productivity have provided sufficient evidence that the
faculty member has met the qualifications for that action.
- An untenured assistant or associate professor may not apply for
promotion without also applying for tenure.
- A faculty member may not be tenured at the rank of assistant professor.(1)
- Typically, candidates for tenure and promotion are reviewed in the
fall, and candidates for reappointment are reviewed in the spring.
However, a faculty member hired with a start date in January may be
reviewed for reappointment in the fall or for tenure and promotion
in the spring if that semester is the mandatory final semester for
review. Discretionary reviews, whether for tenure (with or without
promotion) after the required two-year probationary period but prior
to the mandatory time for review or for promotion of a tenured faculty
member, may be conducted either fall or spring semester.
- An assistant professor with an initial 4-year contract
must be reviewed for reappointment no later than early in the 6th semester
- An assistant professor with a second 3-year contract must be reviewed for tenure
and promotion no later than early in the 3rd semester of that contract
- An associate professor with an initial 5-year contract must be
reviewed for tenure no later than early in the 7th semester of employment.
- Instructions to the RTP candidate.
- Compose the application to include the first six Roman-numbered
sections specified in the prescribed
format. Beginning with section IV, all required subcategories must
be included as numbered.
- Whenever it is appropriate to list items by date, use reverse
chronological order (most recent first).
- There are typically two parts to an RTP candidate's dossier:
the application (to which is appended the chairperson's(2) recommendation) and
the supporting documentation.
- The application format
should consist of (1) a narrative specifically prepared for the
personnel action being applied for and
(2) lists of accomplishments. The application should
be self-contained, since it is typically read in its entirety
by RTP Committee members before supporting documentation is consulted.
The application must be prepared
in the prescribed
- Supporting documentation
- Supporting documentation must include:
- all of the candidate's SPOT summaries—the
printouts summarizing results of all 16 evaluation
questions—over at least the most recent two-and-one-half
years, as well as copies of the Question 16 Section
Summaries and frequency graphs over the same period.
All SPOT results should be organized in reverse chronological
order. (See Guidelines
for the Administration, Use, and Interpretation of
the "Student Perception of Teaching" (SPOT)
Evaluation, especially Section B4.)
- all refereed publications published since the
candidate was appointed at the present rank. A "selected" sub-collection
of those publications is not sufficient, nor is a
collection of photocopies of titles pages or tables
of contents. Copies of publications will be returned
to the candidate when the review process is completed.
- A table of contents or explanation of the organization
of the supplementary documentation is helpful.
- The supporting documentation normally can be presented
in one, or perhaps two, three-ring binders. It is not necessary or
desirable to submit boxes of voluminous files.
- Instructions to the administrator responsible for making the initial recommendation.(2)
- No later than four weeks prior to forwarding an application,
request from the Office of Institutional Research a "Report of SPOT
Question 16 by semester" for each RTP candidate in
time to include that report with Section IV
of the application.
- Assemble, consult, and take an
advisory vote of the senior faculty of the school or
- Prepare, sign and date the Chair's Evaluation (Section
VII of the application).
- Complete the Certification section (Section VIII of
that the application includes the eight Roman-numbered
sections specified in the prescribed
format. Beginning with section IV, all required
subcategories must be included as numbered. Any optional
may be omitted, but those included should be numbered
- Verify that all courses taught by the RTP candidate
during the preceding two and one-half years are listed
on that report, and sign the report to that effect.
- Notify the senior faculty of how the chair is recommending and
append a separate senior-faculty recommendation, if any [see the process for such recommendations in the RTP Process document].
- Number the pages of the application.
- Submit 10 copies, each stapled or bound in some manner.
- Append one copy of the document checklist (.pdf format, Word document) as the dossier cover page.
(1)This policy does not apply to
faculty tenured as assistant professors prior to April 2004.
(2) Normally, this is the department
- In the case of Randall Library, it is the chair
of the Randall Library Promotion Committee.
- In cases where the department chair is being recommended, the administrator
responsible for making
the initial recommendation
is the college or school dean.