Faculty Senate
Tuesday, 16 March 2004 |
See Agenda |
Meeting 04-07 |
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Faculty Senate |
Minutes | ||||||||
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Absent: Counts (Sociology), DePaolo (Chancellor), Emslie (Biology; Buildings & Grounds Committee), Gamble (Earth Sciences), Myers (Psychology), Olsen (Communication Studies), Perko (HAHS), Seaton (Chemistry), Walker (Curricular Studies), Webster (Biology), White (Creative Writing), Whitehead (Economics & Finance)
February minutes were approved.
Typically, candidates for tenure and promotion
are reviewed in the fall, and candidates for
reappointment are reviewed in the spring. However, an
individual a faculty member hired
with a start date in January must may be
reviewed no later than the semester mandated for
reappointment in the fall or for tenure and
promotion in the spring if that semester is
the mandatory final semester for review.
All mandatory reviews are scheduled as follows:
Academic Affairs distributes a description
of the RTP process and a calendar of the process
to all faculty at the beginning of the fall
semester. Academic Affairs convenes and charges
the Committee on Reappointment, Tenure, and
Promotion (CRTP) during the first three weeks
of the fall semester.
Except in the case of a recommendation for
promotion or tenure an RTP application of
a department chairperson or of a faculty member
of the School of Nursing or
of Randall Library,
recommendations for promotion or tenure reappointment,
tenure, or promotion are initiated by
the department chairperson after consultation
with the assembled senior faculty of the department
involved. Procedures vary across departments
and schools, but in each case, there must
be some assembly of and consultation with
senior faculty the chairperson, prior
to writing an evaluation, must assemble, consult
with, and take an advisory vote of the senior
faculty. Along with writing a detailed evaluation
of the candidate, the chairperson must report
the numerical results of the vote and state
the chairperson's recommendation for or against
the RTP action. At least five business days
prior to forwarding the candidate's dossier
to the dean, the chairperson must notify the
senior faculty, by either written or electronic
means, whether the recommendation is for or
against the action. If a majority of the department's
senior faculty disagree with the recommendation
of the chairperson, they have the option to
submit a separate elaborated recommendation.
Only one such recommendation from senior faculty
may be submitted, and it must be signed by
a majority of the department's senior faculty.
The chairperson's recommendation and a separate
senior-faculty recommendation, if any, are
forwarded as part of the faculty member's
RTP dossier.
Neither the faculty member nor any person related to or having a romantic relationship with the faculty member may deliberate or recommend on an RTP action. Other persons may also recuse themselves if they believe their relationship with the faculty member prevents them from fair and objective consideration of the application.
Positive recommendations are transmitted by the chairperson to the appropriate dean, by the deans to the Provost and Vice Chancellor for Academic Affairs, and by the Provost to the university-wide faculty Committee on Reappointment, Tenure, and Promotion (CRTP). The CRTP forwards its unelaborated recommendations (without supporting documentation) to deans (with a copy to the Provost and Vice Chancellor for Academic Affairs); deans forward their recommendations, reasons for the recommendations, and supporting documentation to the Provost and Vice Chancellor for Academic Affairs.The faculty member's RTP dossier consists of the application, supporting documentation, and the recommendations of the deliberative entities. Dossiers are evaluated and recommendations made in the following sequence: the faculty member's chairperson; [for the Cameron School of Business only: a school RTP committee]; the appropriate dean; the university-wide faculty Committee on Reappointment, Tenure, and Promotion (CRTP); the Provost and Vice Chancellor for Academic Affairs; the Chancellor; and the Board of Trustees. Prior to evaluation by the CRTP, the dean transmits all materials to Academic Affairs, which is responsible for ascertaining that the applications are complete, that the required format has been used, and that dossiers are present for all faculty mandated for review. Academic Affairs then transmits copies of the dossiers to the CRTP.All recommendations, whether positive or negative, are forwarded to the next deliberative entity. However, if the majority vote of the senior faculty and the recommendations of both the chairperson and the dean are all negative, the process stops and the faculty member's RTP application is denied. The faculty member may withdraw the application at any stage of the process. The chairperson and dean must elaborate the reasons for their recommendations, but subsequent deliberative entities may forward their recommendations with or without elaboration, except that any negative recommendation that follows a positive recommendation at the previous level must be elaborated. The chairperson, dean, and Provost must each transmit written notification of their recommendations to the faculty member within ten business days of the recommendation. All such communications become part of the candidate's RTP dossier and are available to subsequent deliberative entities in the process.
Process for Nursing faculty RTP applications
Recommendations for promotion or tenureApplications for reappointment, tenure, or promotion of a faculty member of the School of Nursing follow the same process as for other faculty except that recommendations are initiated by a School of Nursing RTP committeeappointed by the Dean of the School of Nursing, which shall consist of the senior faculty of the School of Nursing and such other faculty as the Dean of the School of Nursing shall appoint. The numerical results of a vote of the Nursing RTP committee must be reported along with its recommendation.Positive rRecommendations, whether positive or negative, follow the same route, described in the preceding paragraph, as those forwarded by a department chairperson. However, if the majority vote of the Nursing RTP committee and the recommendation of the dean are both negative, the process stops and the faculty member's RTP application is denied.Process for Randall Library faculty promotion applications
Applications for promotion of a tenured faculty member of Randall Library follow the same process as for other faculty except that recommendations are initiated by a Randall Library promotion committee, which shall consist of the tenured faculty of Randall Library and such other senior assistant librarians and associate librarians as the University Librarian shall appoint. The numerical results of a vote of the Randall Library promotion committee must be reported along with its recommendation, whether positive or negative, to the University Librarian. If a majority of the Randall Library promotion committee disagrees with the recommendation of the University Librarian, they have the option to submit a separate elaborated recommendation to the university-wide faculty committee on Reappointment, Tenure, and Promotion (CRTP). However, if the majority vote of the Randall Library promotion committee and the recommendation of the University Librarian are both negative, the process stops and the faculty member's promotion application is denied.
Process for Cameron School of Business faculty RTP applications
Applications for reappointment, tenure, or promotion of a faculty member of the Cameron School of Business follow the same process as for other faculty except that at the school level the dean, prior to writing an evaluation, must assemble, consult with, and take an advisory vote of the committee of senior Cameron faculty elected by tenured Cameron faculty. The dean shall report the numerical results of any vote. If a majority of the school’s committee disagrees with the recommendation of the dean, they have the option to submit a separate elaborated recommendation to the university-wide faculty committee on Reappointment, Tenure, and Promotion (CRTP). The school will establish and publish a process to assure completion of this additional step within the time frame set for submission to the CRTP.
Process for department chairperson RTP applications
Recommendations for promotion or tenureApplications for tenure or promotion of a department chairperson follow the same process as for other faculty except that recommendations are initiated by the chairperson's dean after consultation with the assembled senior faculty of the department involved. The dean must report the numerical results of the senior-faculty vote along with the dean's recommendation. A majority of the department's senior faculty may, at their option, submit a separate elaborated recommendation, according to the procedure stated above.Positive recommendations are transmitted by the dean to the Provost and Vice Chancellor for Academic Affairs and by the Provost to the CRTP. The CRTP forwards its unelaborated recommendation to the Provost and Vice Chancellor for Academic Affairs. Recommendations, whether positive or negative, then follow the same route route as for other faculty. However, if the majority vote of the senior faculty and the recommendation of the dean are both negative, the process stops and the chairperson's RTP application is denied.Final action
The Provost forwards recommendations to the Chancellor. Following this, recommendations for reappointment, tenure, or promotion
or tenureare forwarded to the Board of Trusteesand then to the Office of the Presidentfor final action; recommendations for reappointment are forwarded to the Board of Trustees for final action. The Chancellor transmits written notification of his or her recommendation to the faculty member within ten business days. The Provost provides the faculty member with timely written notification of the final action.
A description of this process and a calendar of the process are distributed to all faculty at the beginning of the fall semester.
Policies of Academic Freedom and Tenure
Section IV. Policies on Appointment, Promotion, and Tenure
B. Probationary Service
2. Length and Number of Appointments in the Probationary Period
- If the department chairperson is being considered for promotion and/or permanent tenure, the appropriate dean shall evaluate his/her performance after consulting with and taking an advisory vote of the assembled senior members of the department. A
positiverecommendation, with written justification, is transmitted by the dean tothe Provost and Vice Chancellor forAcademic Affairs, and bythe ProvostAcademic Affairs to the university-wide faculty Committee on Reappointment, Tenure, and Promotion (CRTP). The CRTP forwards itsunelaboratedrecommendation directly to the Provost and Vice Chancellor for Academic Affairs.4. Notice of Nonreappointment
- The decision not to reappoint a faculty member when a probationary term expires shall be made by the appropriate dean after receiving the recommendations provided above and in Section IV.C. The dean's decision not to reappoint, if it accords with negative recommendations by both the department's chairperson and the majority vote of the department's senior faculty, is final except as it may be later reviewed in accordance with the provisions of Section V. The dean shall notify the faculty member of the decision by a simple, unelaborated written statement that the faculty member will not be reappointed. Each decision not to reappoint shall be communicated for information through the administrative channels prescribed for review had the decision been to reappoint.
C. Procedures for Evaluation and Documentation
- The gathering of information for an evaluation for reappointment, promotion, or tenure shall be the responsibility of the department chairperson or appropriate dean. If the department chairperson is being considered for promotion, the appropriate dean shall be responsible for evaluating his/her performance after consulting with and taking an advisory vote of the assembled senior members of the department.
- A Faculty Committee on Reappointment, Tenure, and Promotion to be composed of eight permanently tenured faculty members shall be elected by the faculty to review requests for reappointment, tenure, and promotion. The committee members shall be elected for three-year terms, which terms shall be staggered. The committee shall be composed of two members from each of the four divisions designated in the "Official Senate Election Procedures for Autonomous Faculty Committees." The committee will elect its own chairperson. A quorum is a simple majority of the total committee membership. If a member of the RTP Committee is a candidate for review by that committee or has a spouse who is under review by that committee, he or she shall be replaced on the committee by a substitute during that semester. The Senate Steering Committee shall name a substitute.
- It shall be the responsibility of the dean of the College of Arts and Sciences and the deans of the professional schools to
forward to the Provost and Vice Chancellor for Academic Affairsreview the departmental recommendations for reappointment, promotion, and tenure following the evaluation process as required by Section IV.B.2. The deans forward their recommendations to Academic Affairs.- The Provost and Vice Chancellor for Academic Affairs shall convene the Faculty Committee on Reappointment, Tenure, and Promotion for the purpose of organization and shall present the submitted recommendations for reappointment, promotion, and tenure.
Except in the case of promotion or tenure of a department chairperson, tThe chairperson of the Faculty Committee on Reappointment, Tenure, and Promotion shall submit the committee's recommendationsto each appropriate dean and shall at the same time forward a copy of the Committee's recommendationsto the Provost and Vice Chancellor for Academic Affairs.In the case of promotion or tenure of a department chairperson, the committee's recommendations are submitted directly to the Provost and Vice Chancellor for Academic Affairs.Unless the appropriate dean decides a reappointment shall not be made in accordance with Section IV.B.4, he/she shall forward the recommendation to the Provost and Vice Chancellor for Academic Affairs. An information copy shall be sent to the Chancellor and to the chairperson of the Faculty Committee on Reappointment, Tenure, and Promotion.The chairperson, the dean, and the Provost and Vice Chancellor for Academic Affairs shall each transmit written notification of their recommendations to the faculty member within ten business days of the recommendation.- Any faculty member having suffered an adverse recommendation shall receive a written unelaborated notice of that fact from the appropriate dean indicating the origin of the decision. An information copy shall be sent to the Chancellor and to the chairperson of the Faculty Committee on Reappointment, Tenure, and Promotion.
- If the Provost and Vice Chancellor for Academic Affairs recommends reappointment, tenure, and/or promotion of a faculty member or if, in a personnel action not involving reappointment, he/she recommends that promotion or tenure not be given, he/she shall forward the recommendation to the Chancellor. If he/she decides that the faculty member should not be reappointed when a probationary term expires, that decision is final except as it later may be reviewed in accordance with the provisions of Section V.
- If the Chancellor decides not to recommend reappointment, promotion, or permanent tenure, he/she shall give the faculty member being considered a simple, unelaborated, written statement of the decision. The decision not to reappoint is final except as it may later be reviewed in accordance with Section
501 C(4)604 D of the Code. If the Chancellor concurs in a recommendation that will confer permanent tenure, he/she shallconsult with the Board of Trustees and, unless dissuaded,forward the recommendationto the President and Board of Governors for final approval. All other favorable recommendations by the Chancellor in regard to appointments, reappointments, and promotions shall be forwarded by him/herto the Board of Trustees for final approvalunless that board delegates the authority to give final approval.- Appropriate individuals involved in the recommending process and the Faculty Committee on Reappointment, Tenure, and Promotion may exchange information for the purpose of resolving differences.
[Motion 04-06-19; adjust length-of-service
requirements for RTP; carried] That the Criteria
for Reappointment, Promotion, and Award of Tenure be revised
as marked below [additions, deletions] to effect the
following:
[Proposed revision to the Criteria for Reappointment, Promotion, and Award of Tenure document]:
A faculty member hired as an assistant or associate professor must complete at least two years of probationary service before being considered for tenure. No
definiteother minimum time requirement for service at anygivenlevel has been established. The decision shall be based entirely on the cumulative achievement of theindividual concernedfaculty member.
RecommendationsApplications for RTP: Instructions[Approved by the Faculty Senate April 1998; revised February 2004]
I. Timing
II. Content
B.A. Instructions to the RTP candidate.
A.B. Instructions to the administrator responsible forinitiating themaking the initial recommendation.(1)
Footnote
(1) Normally, this is the department chairperson.
[The motion was returned to the Steering Committee for revision and resubmission in April. Senators wanted the Timing section to specify the deadline by which an untenured associate professor must apply for tenure and to state that an untenured assistant or associate professor may not apply for promotion without also applying for tenure.]
[Approved by the Faculty Senate 4/98; revised 3/04]
See Instructions for RTP Recommendations Applications
| Name of RTP candidate: | |
| Department: | |
| |
| For example, Promotion to Professor, or Promotion to Associate Professor and award of tenure, or Reappointment at the rank of assistant professor, etc. |
| Effective date: |
End of current contract period | |
| End of current academic year |
. . .
The evaluating officer shall:
and that the Evaluation Committee be requested to submit to the Senate revisions to the annual evaluation page in the Faculty Handbook to accord with these changes.
[Proposed addition to Criteria for Reappointment, Promotion, and Award of Tenure. Add the following new section and renumber subsequent sections.]
III. Guidelines for mentoring junior faculty
The hiring of each faculty member is an investment in the university's future. The university hires promising faculty in the hope and expectation that they will successfully complete a probationary period, achieve tenure, and provide the university with years of estimable service. Accordingly, it is in the university's interest that each academic department provide continuous mentoring of its untenured assistant professors (junior faculty) from the time of hiring until a tenure decision is made. Departments are encouraged to assign one or more senior faculty mentors to each member of the junior faculty to advise them and guide their professional development in teaching and research.
The outcome of a reappointment or tenure decision should not be a surprise to either the department or the candidate. Department chairpersons are obligated to provide junior faculty, at the time of hiring, with clear indications of the criteria necessary for achieving tenure and promotion. As part of the annual evaluation process, the chairperson or other immediate supervisor must give each junior faculty member a candid written assessment of that person's progress toward meeting the requirements for tenure and promotion, as well as practical guidelines for meeting those requirements. The department's senior faculty play a central role in the mentoring of junior faculty, and the chairperson is required annually to provide the senior faculty with a summary of the assessments that the chairperson has given to junior faculty of their progress toward tenure and promotion. When the faculty member is subsequently considered for tenure and promotion, the chairperson's recommendation should normally be consistent with the assessments the faculty member has received in annual evaluations. When the chairperson's recommendation differs from those prior assessments, the chairperson
shouldshall explain what circumstances have arisen to cause the discrepancy.
III.IV. Guidelines regarding length of service and maintenance of full records ...
IV.V. Guidelines for tenure and academic rank ...
V.VI. Guidelines for educational accomplishment and academic rank ...
Requirements for a Minor in Asian Studies: A minor in Asian Studies requires a total of 21 credit hours, distributed as 12 hours of core courses and 9 hours of designated electives. The core consists of the following courses: HST 103, PAR 232, PLS 339, and 3 hours of a foreign language (either JPN 101 or transfer credit of study of another Asian language). The remaining 9 hours may be chosen from GGY 181, GGY 388, HST 360, HST 361, HST 363, HST 365, HST 366, HST 497, JPN 101, JPN 102, JPN 201, JPN 202, JPN 211, PAR 246, PAR 247, PAR 248, PAR 370, and PLS 317. At least six credits of the total 21 must be taken at the 300-level or above.
Requirements for a Minor in Oceanography: 21-22 hours. GLY 150, 350, and three courses selected from: BIO 362; CHM 475; GLY 450, and PHY 475; and two courses selected from: BIO 236, GGY 333, GGY 422, GLY/PHY 420, GLY 458. Students must have an overall “C” (2.00) average in courses counted toward the minor.
Description of the Program: The purpose of this undergraduate program will be to prepare health science professionals to participate in the science and business of developing health care products and protocols, from discovery to market and human utilization. The four year undergraduate program includes a didactic curriculum and a mentored experience or internship in clinical research during the senior year. The Basic Studies, Collaterals, and Electives (64 hours) and Core Curriculum (62 hours) is designed to provide competency in methodologies, including protocol development and regulatory compliance; data collection, analysis and synthesis derived from human oriented research; research ethics; assessment and evaluation of the safety and efficacy of investigational products; application of knowledge and skills to clinical situations; oral and written scientific presentation; and collaborative team membership. Courses will be Web enhanced. The clinical research program will be the only program at UNCW, and within the UNC System, that prepares graduates for careers in health science research.
Justification of the Program: The School of Nursing was approached by Pharmaceutical Product Development, Inc (“PPD”) to develop the program. Authorities from the North Carolina Biotechnology Center reports the industry employs about 18,500 residents. The Center provides support for the state’s 150 biotechnology companies, 74 contract research organizations, such as PPD, and numerous other companies providing support services to the industry. Consultants report a need for formalized academic training in the principles of clinical research. Marketing strategies will target high school students, undecided campus majors, pre health career designees, and nurses without a baccalaureate. Entry level employment opportunities will include such roles as project managers, study coordinators, clinical research associates or monitors, data managers, and communication associates.
Faculty: The Coordinator of the program has been hired. With program growth over the next four years, there will be a need for a half-time assistant, one additional full time faculty, and two part-time faculty. Industry experts, those with backgrounds in clinical trials and product development, with approved credentials, will be asked to provide clinical seminars. Department Chairs in Biology, Chemistry, and Psychology have been consulted regarding course selections. UNCW Faculty with exemplary scholarship will be utilized; for example, Dr. Dan Baden has agreed to provide students research mentoring experiences with National Institute of Health (NIH) funded faculty. A partnership with New Hanover Regional Medical Center has potential to offer supervised clinical research opportunities in cancer studies. The Bolton Health and Wellness Center, managed by UNCW School of Nursing, under the direction of Dr. Perri Bomar, will be used for designed protocols in a rural African American community.Budget: Sum total of Budget Years 1, 2, and 3 is $419,328.00. The grant award from PPD was $300,000.00. An additional amount of $119, 328.00 comes from reallocation of institutional resources and one new allocation based on projected enrollment increase.
All freshmen, regardless of the semester enrolled, have three semesters to meet the academic retention standard of the university. However, freshmen whose grades fall below the retention standard at the end of their second semester will be allowed to register for a third semester only with permission of the director of the General College. If such deficiencies are not removed, the student will be suspended from the university for one semester. Suspended students must apply for re-enrollment for fall or spring semesters and may register for classes only with permission of the director of the General College. Applications for re-enrollment are available in the Admissions Office and should be filed as early as possible to ensure enrollment consideration. Readmission is contingent upon availability of space. Suspended students may re-enroll in any summer session.
Any other studentStudents who doesnot meet the minimum grade point requirement for retention at the conclusion of the spring semester will be declared ineligible.
[The motion engendered considerable discussion. ITSD said it has blocked copying of student photos pending a ruling on privacy issues. University attorney Eileen Goldgeier stated her opinion that faculty use of student photos for seating charts would be a legitimate educational use of student data and would not violated the Family Educational Rights and Privacy Act (FERPA). Regarding mail, ITSD gave a presentation on why it discourages forwarding of student e-mail, although the practice is technically possible. One concern is that communication to students may be lost and students can claim they were not notified. Associate Provost Becky Porterfield stated that the new catalog will contain a notification that the official university communication point with students is their UNCW e-mail account; consequently, students who do not check their e-mail cannot claim lack of notification as an excuse. The motion carried as an advisory to Provost Hosier and Vice-Chancellor Tyndall.]
Minutes by Richard Veit, Senate Secretary