Important dates:

  • Month End Closing:
      • March 27, 2014 - All IDIs and JEs due to General Accounting by 5:00 PM.
      • April 29, 2014 - All IDIs and JEs due to General Accounting by 5:00 PM.
  • Outgoing Wires:
      • Processed every Wednesday for wires received the prior Friday.


external agencies

upcoming accounting classes:

ACT 101          03/26/14          

FIN 102           04/03/14                  

ACT 101          05/15/14 

ACT 302          05/20/14     

Expenditure account codes

Banner Account Codes

UShop Expenditure Account Codes for Purchases


Clock Tower Aerial Photo

Mileage Information

  • Employee who is  assigned the vehicle  is responsible for timely submission of mileage logs to:
  1. Travel office (original copy)
  2. General Accounting (copy)
  • Mileage logs are due each month by the fifth of the following month.
  • Mileage logs must be received in the travel office prior to 30 days of the last date of travel to be reimbursed for the business mileage.
  • Business mileage is reimbursable at  the allowable mileage rate and must be used for University business purpose or used to carry out official University job responsibilities.
  • Personal mileage is not reimbursable and is considered a taxable benefit  which will be taxed in the employee's monthly pay.
  • Each monthly log must be signed and dated by the employee who drives the assigned vehicle along with their budget authority's approval.
  • Any personal mileage driven within a business trip must be separated out as personal mileage and entered  in the personal mileage column.
  • Commuting mileage (to and from home and work) is always considered personal mileage.
  • If mileage logs are not submitted timely, business mileage will not be reimbursable.  All mileage will be treated as a taxable.
  • When the driver receives a different vehicle, a new excel workbook must be created with the correct header information including the beginning odometer mileage.  Once the header information has been completed,
  • Proceed to the correct month to begin entering mileage.
  • Each January a new workbook with header information will be created as these logs are on a calendar year basis.

UNC Wilmington | 601 S. College Road, Wilmington NC 28403 | 910.962.3000 | About this Site | Copyright Notice | Feedback | Page maintained by:  C. Caldwell [ caldwellc AT uncw DOT edu ]