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New Application Allows Students to Declare / Change Major Electronically

Monday, April 16, 2012

Students studying with computers in Learning Commons

What used to be a cumbersome, paper intensive process for declaring/changing majors and making adjustments to a student's program of study has now become electronic. Thanks to collaboration among Information Technology Systems, University College, Office of the Registrar and numerous academic departments across campus, an automated, paperless system is now in place which allows students to make changes to their program of study via mySeaport.

According to Shelly Myers, Assistant Dean in the University College:
"University College has been looking for ways to move to a more paperless system. This new application has moved one of our main paper processes to an entirely online system.  In addition, it has provided a way to keep students, advisors and administrative assistants informed of students moving from UC to their 'major' department."

The old, time intensive process involved students personally visiting the Registrar's Office or department to complete a curriculum change form.  With the new process, it is now possible for students to initiate an online request in mySeaport within a matter of minutes.  If approvals are needed, departments are notified and able to approve or disapprove student change requests.

With this streamlined application, students log in to mySeaport and click on "Major Declaration / Curricular Updates," and both students and departments are notified electronically to complete the needed steps in the process. The application became available to students on January 23, and there have already been more than 400 uses of the system.

University Registrar, Gil Bowen, notes:
"The new 'greener' application gives students ownership of their curriculum, allowing them to better understand the program of study they are pursuing. Additionally, this has been an effective tool in meeting one of our office goals, 'Using the latest technology and procedures that will enhance student, administrative, and faculty services while ensuring the integrity, confidentiality, and security of academic records and information.'"

The project was led by Sandie Goodwin, and the application was developed by Kris Anderson and Patty Stugg along with two ITS graduate student workers, Daniel Anderson and Andrew Montanaro. More information on declaring/changing majors can be found at www.uncw.edu/reg/students-majorChg.htm.