Although the role for the principal investigator or project director is paramount in the performance of sponsored activity, the University is the recipient of the award and the responsible party to the related agreement. In accepting a grant or contract, the University assumes legal responsibility for observing the terms and conditions of the agreement and for delivering to the sponsor such assurance of compliance as may be required.

When an award document is received by Sponsored Programs, the activation process is initiated by the Grants Officer, verified that it is in conformance with University policy and the proposal with internal forms is on file in ORSSP.  Forms are prepared and forwarded to accounting for entry into the Banner system.  A copy of the award document is attached.  Accounting returns the request with the fund number and Sponsored Programs prepares an award letter for the PI which provides the fund number and budget line items. This process takes approximately 10 working days.  Once the fund number is received, the PI can begin obligating money. PI Checklist is provided to get you started.

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