Motor Fleet Leasing

The motor fleet office is located in Printing Services, across from Purchasing Services.
Find us on the campus map.

Phone:	910-962-3591
Fax:	910-962-7118
Email:	motorfleet@uncw.edu (with copy to mccombsj@uncw.edu)
Campus Address:	Motor Fleet/Printing Services - Box 5610

Motor Fleet Office Hours

Academic Year:
Monday - Friday	7:30 a.m. - 4:30 p.m.
Summer Hours:
Monday -Thursday	7:30 a.m. - 5 p.m.
Friday	7:30 a.m. - 11:30 a.m.

Vehicles may be rented by any UNCW employee (including student employees and temporary employees) for use while on official university business:

Conference travel
Business trips
Lab field trips, etc.

Motor Fleet Reservations

Reservations must be made a minimum of 48 hours (excluding weekends and holidays) in advance of departure time. Exceptions to this 48-hour rule may be granted under special circumstances. Please contact the motor fleet coordinator at 910-962-3591.
All motor fleet reservations must be submitted via the E-Travel system. When submitting your motor fleet reservation, you will need to indicate the specific official business purpose of the trip (example: attend motor fleet training session; attend Blackboard Southeastern Users Group Conference, etc.)
Modifications to existing motor fleet reservations (such as cancellation of reservation, change in type of vehicle, change in pickup or return time, change in travel days, change in drivers, etc.) will need to be made via email and not by telephone a minimum of 48 hours (excluding weekends and holidays) in advance of departure time.

Driver's License Requirement

All drivers regardless of whether they are categorized as primary or occasional drivers shall possess a valid North Carolina driver’s license. Employees requesting rental of a motor fleet vehicle shall provide the UNCW motor fleet representative with a copy of their current driver’s license.

Requirements for Student Employee Drivers of a Motor Fleet Vehicle

Student employees may drive state vehicles provided the following criteria are met:

Student employees must have a valid NC driver's license approved by the University Police Department at the time of the rental.
Prior to picking up a large passenger van or bus with the capacity to carry 9 or more persons, student employees must complete the van safety training offered by the University Police Department.
Prefer student employees/drivers be at least 21 years old with at least 5 years of driving experience.
Student employees must be employed by your department with a current/active work assignment at the time the vehicle is leased.
Student employees must be on the UNCW payroll and identified as a state employee.
Student employees must have an active UNCW email account.
Student employees can use state vehicles only for the purpose of university business.
Departments need to complete the UNCW Vehicle Safety Checklist for each employee/driver.
Employees need to review state regulations and UNCW polices posted on this website.

Motor Fleet Rental Rates

Type Vehicle	Rate
Full-Size Sedans	$.53 per mile (actual miles or 60 miles per day, whichever is greater)
Minivans	$.60 per mile (actual miles or 60 miles per day, whichever is greater)
10-Passenger and 11-Passenger Vans	$.74 per mile (actual miles or 60 miles per day, whichever is greater)
14-Passenger Buses	$.80 per mile (actual miles or 60 miles per day, whichever is greater)
Monthly rental rates for each vehicle type: Actual miles driven or a minimum of 1,050 miles per month, whichever is greater
"No show" or cancellations with less than 48-hour notice: Daily rate for vehicle type, or 60 miles per day, whichever is greater)

Servicing of Motor Fleet Vehicles for Pickup Outside Normal Operating Hours

Motor fleet vehicles reserved/scheduled for pickup during weekend periods and early morning hours (prior to 8 a.m.) will not be fully serviced. Such service includes cleaning, fuel, etc.

Gasoline Cards for Motor Fleet Vehicles

Gas cards for large 12-passenger vans are located in the packet.
Gas cards for minivans and sedans are located in the glove compartment.
Please note: Gas cards for all motor fleet vehicles will be deactivated between midnight and 5 a.m. until further notice per State Motor Fleet Management regulations.

Required Training for Operation of Large Passenger Vans and Buses

Van safety training is required to drive any motorized vehicle designed with the capacity to carry 9 or more persons.
To schedule the van safety training, contact Lt. James Watkins (phone 910-962-7768 or email watkinsj@uncw.edu).
Please read the handout on driving tips for 14-passenger buses.

Mileages

Click here for Mileages to frequently traveled places.

Resources and Forms

N. C. Motor Fleet Management Resources

UNCW Policies

Tutorials

Miscellaneous

Parking & Transportation