There are two mid-month payrolls both paid on the 15th of the month. If the 15th of the month falls on a holiday or weekend, both mid-month payrolls will be paid on the last working day prior to the 15th of the month. These are called "lag payrolls" because they are paid for time worked the previous month. A monthly recap letter is sent to all the departments reminding them of deadlines and providing new payroll information.
One mid month payroll pays hourly undergraduate and graduate students and temporary staff employees. To be paid on the mid-month payroll, job assignments for students and temps must be entered into HR Online by the 26th of the prior month and approved by the 28th. Jobs not entered by these deadlines will not appear on recap sheets and will be paid on the next mid-month payroll. Timesheets for students are due in the Payroll Department by 4 pm the last working day of the month. Timesheets for temporary employees are due in the Payroll Department by 4 pm the first working day of the month. Both types of timesheets must be received in the Payroll Department attached to the hiring department's recap sheet. Recap sheets are run during a nightly process on the 15th and 29th of every month. They are then sent by email to the designated person in each department. Please contact Financial Systems if you need access to your department's recap sheet.
The second mid-month payroll includes payouts for employees that have left UNCW, or new permanent employees that began work, the last half of the previous month but were not included in the end of month payroll.
Timesheets for premium payroll (Overtime, Additional Overtime, Comp Time, Holiday Premium, Shift Premium, On-Call Premium) are due in the Payroll Department NO LATER THAN 4 pm the third working day of the month.
If you have questions concerning student employment, please contact Career Services.
If you have questions concerning graduate student employment, please contact the Graduate School.
If you have questions concerning temporary employees, please contact Human Resources.