University Planning and Quality Council

Minutes

January 31, 2001 Meeting

Members present: Dr. John Cavanaugh, Timothy Jordan, Ms. Pat Leonard, Dr. Jo Ann Seiple, Lawrence Clark, Dr. Grace Burton for Dr. Cathy Barlow, Dr. Virginia Adams, Dr. Neil Hadley, Dr. Terrence Curran, Dr. Lynne Snowden, Dr. Richard Veit, Dr. Ronald Sizemore, and Dr. Douglas Smith.

Others attending: Mark Lanier, Dr. Kenneth Spackman, Ms. Mimi Cunningham, Hal White, Richard Scott, Dr. Paul Hosier, Samuel Connally, Dr. James Dragna, Ms. Nikki Howard, Ms. Gay Davis, Ms. Nanette Manning, Dr. Melton McLaurin, Dr. Bruce Ragon, Ms. Sharon Boyd and Robert Fry.

Dr. Cavanaugh called the meeting to order at 3:30 PM. Being no corrections, he stated that the minutes of the September 21, 2000 meeting stood approved as circulated.

Special Reports

Business Affairs Disaster Recovery Plans

Ms. Sharon Boyd of Systems & Procedure reported on the process used to develop the University’s Disaster Recovery plan. She stated that she had adapted an ECU model to the UNCW campus. She noted that there were key offices that need to be operational as soon as possible after a disaster occurs. Downtime must be minimized so that the campus can restore normal functions as soon as possible.

Report on SACS self-Study

Dr. Spackman gave an update on the SACS Self-Study process. He thanked the many offices that provided prompt responses. At the present time, 82 units have produced reports that have been stored on both the web and in the Friday Hall reference room. Thirty self-study committee reports still have to be completed prior to the February 2002 site visit. Dr. Spackman appealed to the Council for assistance in retrieving the additional information needed to complete these reports. The campus must continue to recognize that even though unit reports are completed, the Self-Study process is not finished. Dr. Cavanaugh added to Dr. Spackman's comments by saying that the Self-Study process continues to require cooperation among all segments of the campus community. He asked that each request for additional information be met with a collegial response.

Dr. McLaurin is currently working on the Regional Outreach section of the SACS Self-Study report. He asked that divisions provide him with additional information about their regional outreach activities.

Planning Items

University's Strategic Plan

Mr. Fry reported that Vice President Bataille had requested a planning document from all campus in the North Carolina University system. Mr. Fry has merged the planning documents from the campus divisions to create a strategic plan for the university. The Planning Coordinators will be working with Mr. Fry on the overview document that precedes the division plans.

Outline of Revised Overview Document

Mr. Fry reviewed a proposed outline for the university's overview document. He highlighted the areas that are now in place and noted those areas that still need to be completed. A process chart was reviewed showing planning activities that begin with those of the University's Planning and Quality Council. He described the various linkages between senior level management, the divisions, and the individual units. This approach is designed to provide constant feedback and to "close the loop" between planning, resource allocation, assessment, and modifications to subsequent plans.

Critical Issues

Mr. Fry reported that since the last Council meeting several additional items had been added to the list. This list should not be considered complete but as a "living" document that can help the Council identify campus weaknesses and external opportunities and threats in its strategic planning process.

Mr. Fry introduced Dr. Gay Davis, a new member of his planning staff, who will serve as a Planning and Assessment Specialist with primary responsibilities for the various university-wide components of the overview document.

Enrollment Projects

Mr. Fry reviewed a proposed enrollment projection that showed moderate growth in the freshman, transfer, and graduate student categories. This projection is linked to known classroom and laboratory construction projects. If new buildings are not provided beyond the current bond funded projects then UNCW will have the same number of square feet per FTE as it does now (68) by the year 2014. (Enrollment Projection Presentation)

University Needs List

Mr. Fry reviewed a needs list that had been generated by the university's senior officers. This list is to be maintained by the Council and is to be used in legislative budget requests and when soliciting donations to the university.

Additional Items

Mr. Jordan provided an update on the progress his division is making to reduce the number of hardcopy reports it generates and requires from other campus offices. He noted that many of his division's reports could now be found on the web. Efforts are now underway to move the travel process to the web.

Being no further business, the meeting was adjourned at 4:45 PM.

Next meeting: February 28, 2001, 3:30 PM-5:00 PM in Alderman 215

Minutes submitted by Yvonne G. Smith, February 1, 2001.

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Last Updated: April 23, 2001


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