University Planning and Quality Council

Minutes

October 2, 1995 Meeting

Members present: Dr. James Leutze, Chair, Dr. William Bryan, Mr. Robert Walton, Mr. William Anlyan, Dr. Michelle Howard-Vital, Dr. Carolyn Simmons, Dr. Robert Tyndall, Dr. Neil Hadley, Dr. Kenneth Gurganus, Dr. Jack Levy, and Dr. Cecil Willis.

Others attending: Dr. Joanne Seiple for Dr. Moss, Dr. Claude Farrell for Dr. Howard Rockness, Ms. Doretha Stone for Dr. Virginia Adams, Dr. Denis Carter, Dr. Joanne Nottingham, Mr. John Lympany and Robert Fry.

The meeting was called to order at 3:05 p.m. The minutes from the April 3rd Planning Council meeting were approved as distributed.

SUBCOMMITTEE AND SPECIAL REPORTS

UNCW Planning Database

John Lympany, Director of Systems and Procedures, presented a report on the integration of campus planning, budgeting, resource allocation and assessment. His presentation utilized a computerized forms management package that allowed for the integration of these various university processes. Following discussion, the Council voiced its support for this approach and recommended its continued development. Mr. Lympany and Mr. Fry were asked to make a similar presentation to other campus groups. Dr. Leutze suggested that the campus move toward this approach during the next three years.

UNC Quality Indicators

Mr. Fry reported that General Administration is working on the quality indicator report that will be presented to the Legislature but that no significant action had occurred during the summer months. General Administration is currently studying the feasibility of conducting five student oriented surveys as part of this process. These are: the entering freshmen survey, a graduating Senior survey, an alumni survey, a non-returning student survey, and a sophomore survey. All but the sophomore survey have been administered in some form during the last several years. Since this new survey has not been designed, Mr. Fry will ask the Institutional Effectiveness (Assessment) Committee to consider developing questions for inclusion in this instrument. The schedule for conducting these surveys has not been determined but discussion now points toward a three year administration cycle for some while others will be administered each year.

OLD BUSINESS

Enrollment Report

Dr. Carter reviewed the current structure of the Enrollment Affairs area and discussed some of the issues and activities now being discussed by his staff.

University's Expanded Mission Statement

Mr. Fry reported that he had received several proposed changes to the expanded version of the university's mission statement. A revised version was distributed for discussion. Council members suggested several changes to the draft. Mr. Fry will make these and bring the draft back for further review and comment.

Status Report on University-wide Planning Objectives

Mr. Fry reviewed the University-wide Planning Objectives report that was distributed and indicated that this document would be distributed to the Board of Trustees Planning Committee at its next meeting. He asked that members review the report and provide any corrections or additions prior to the next Board of Trustees meeting.

NEW BUSINESS

Facilities

Dr. Leutze asked Mr. Fry to work with Academic Affairs and other divisions to determine the facilities needs by program area. This data will be needed as we move toward next year's request to the legislature for additional classroom and office space. Mr. Fry stated that he would be meeting with the Deans in the near future to discuss the process used in scheduling spring 1996 classes.

The next meeting of the Planning and Quality Council will be held on November 16, 1995 in Alderman 215. There being no further business, the meeting adjourned at 4:20 p.m.

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Last Updated: November 20, 1998


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