05-109-Student

	05.109		STUDENT DEBT COLLECTIONS
	Authority:		Vice Chancellor for Business Affairs
	History:		Effective June 15, 1986; Updated November 1, 1993; Updated July 1, 2006 supersedes former Administration Policy No. ACG1.80, “Student Debt Collections”
	Source of Authority:		Generally Accepted Accounting Principles and University Business Practices
	Related Links:		Student Debt Collections Procedure
	Responsible Office(s):		Accounting Department

I.		Purpose
	Explains university policies and procedures regarding student debt collection.
II.		Scope
		Applies to all university departments seeking student debt collection services.
III.		Policy
		The University Accounting Department will aid billing departments in collecting student debts. Each department head who wishes to use the Accounting Department for collection purposes must formulate collection procedures with the assistance and approval of the Comptroller. Each department using the Accounting Department for collection purposes must file a written statement of their collection procedures with the Comptroller. Minimum requirements for these procedures are as follows:
		A.	Evidence of debt must be documented in writing.
		B.	At least two written notices of debt must be forwarded to the debtor's last known address. One of these notices should be forwarded to the student's permanent mailing address.

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