Scope

Standing orders are issued to accommodate a departmental need for multiple purchases with one particular source. Each purchase within a standing order must comply with UNCW policy and state regulations. The following restrictions apply:

1. Item Cost - Individual item cost may not exceed $2000. Any item exceeding $2000 in cost must be requisitioned separately.  Computer CPU’s and laptop computers must be requisitioned separately as well.

2. Time Period - A standing order will be issued for a defined period of time. Unless otherwise specified, maximum normal terms are as follows:
1. General funds:     Fiscal year through June 30.
2. Grants:   Through time period specified by purchasing agent and principal investigator
3. All other funds:   Through June 30 unless otherwise approved by issuing purchasing agent

 

3. Commodity - Items purchased against a standing order are limited to the commodity description stated on that particular purchase order (for example, window blinds may not be purchased against a standing order issued for lumber).

4. Standing Orders must have specific authorized buyers listed in text and a copy of the applicable standing order must be carried to the vendor by the authorized person.