| |
05.181 |
|
TRAVEL - REGISTRATION FEES AND OTHER TRAVEL EXPENSES |
 |
| |
Authority: |
|
Vice Chancellor of Business Affairs |
|
| |
History: |
|
Effective July 1, 2005; Updated July 1, 2006 supersedes former Administration Policy No. TRA1.15, “Travel – Registration Fees and Other Travel Expenses” |
|
| |
Source of Authority: |
|
Office of State Budget and Management |
|
| |
Related Links: |
|
Travel – Registration Fees and Other Travel Expenses |
|
| |
Responsible Office(s): |
|
Accounting/Travel Department |
|
|
| I. |
|
|
Purpose |
| |
|
To provide guidelines for the payment by the university of additional travel expenses other than transportation, lodging, and meals.
|
| II. |
|
|
Scope |
| |
|
|
This policy applies to all university departments and activities .
Note: Travel by non-state employees requires a Travel Authorization form. Non-state employees are bound by the same statutory reimbursement regulations, documentation requirements, and other conditions as state employees unless otherwise indicated.
|
| III. |
|
|
Policy |
| |
|
|
A. |
General Statement
Official travel for the university may result in expenses in addition to transportation, lodging, and meals. Anticipated other expenses must be authorized on the Travel Authorization form. Reimbursement is limited to personal costs incurred by the employee making the claim. Please note that all documents substantiating travel shall be on file with the University Accounting Department. Original receipts and/or written statements should be attached to the Travel Reimbursement form before forwarding to Accounting for reimbursement.
The additional travel expenses the university may include, but not limited to, are registration fees, official phone calls, official internet access costs, baggage handling, and required miscellaneous expenditures.
|
| |
|
|
B. |
Employee Responsibility
An employee traveling on official business is expected to exercise the same care in incurring expenses that a prudent person would exercise if traveling on personal business and expending personal funds. Excess costs, circuitous routes, delays, or luxury accommodations and services unnecessary or unjustified in the performance of official business are not acceptable under this standard. Employees will be responsible for unauthorized costs and any additional expenses incurred for personal preference or convenience.
|
