Office of the Registrar

Degree Audit FAQs
(Degree Works & u.achieve found below)

Degree Works

Sample Audit Screen for Sammy the Seahawk

Degree Works Training Guide

What is Degree Works?
Degree Works is a web-based tool to help students and advisors monitor progress towards degree completion. Students with catalogue years Fall 2016 and later will see a Degree Works audit. Students with catalogue years prior to Fall 2016 will remain on the u.achieve system until graduation. Degree Works looks at the degree requirements from the UNCW official catalogue and any coursework completed and in-progress, to produce an easy-to-read degree audit. The degree audit is divided into block requirements of how courses count toward degree requirements. Checkboxes exist within each block to easily outline what courses and requirements are complete or in-progress. Degree Works also allows students and their advisors to plan for future coursework.

How do I request a degree audit?
Degree audits may be accessed through SeaNet. Click here for instructions on Viewing a Degree Audit.

Is my information confidential?
Yes. Like other processes through the mySeaport portal, Degree Works is accessed through your secure log-in. Your advisor, faculty, and authorized staff will be able to view the information contained in Degree Works.

Can I register for classes in Degree Works?
No. Registration, including prerequisite checks, will continue to be handled through the regular SeaNet registration system.

What is a degree audit?
A Degree Works audit is a review of past, current and planned coursework that provides information on completed and outstanding requirements necessary to complete a degree/major/minor/concentration. The audit is divided into block requirements such as Degree, University Studies, Major Requirements, Concentrations or Options in the major, Minor or Cluster Requirements, etc. Each block works like a checklist that has boxes that are automatically checked when a requirement is met or is in-progress.

How current will my information be in Degree Works?
As changes are made to the student record (e.g., grade changes, classes added/dropped, major or minor changes), the information in Degree Works will be refreshed at the following times:
Midnight, 5am, 8am, noon, 4pm, 8pm

Are my grades visible in Degree Works?
Yes. Once grades have been processed at the end of a part of term, they are viewable in Degree Works.

Can I see a list of all the classes I've taken?
Yes. On the Worksheet tab, click on the Class History link at the top for a list of courses taken at UNCW, as well as transfer courses. This is not considered a transcript since repeated courses are not noted on this class history.

Does Degree Works include my AP credit and transfer work?
Once AP/CLEP exam scores are received and credit is granted, they are posted to the student record and will appear on the audit. Likewise, as soon as transfer work is posted to the student account, it will appear on the audit and fulfill requirements as appropriate.

How do I know what classes I need to take?
Your audit will outline courses needed to meet degree/major/minor/concentration requirements within each specific block. You may then use this information to discuss your plan with your academic advisor.

I think my audit is incorrect. What should I do?
Ask your advisor for assistance. The first step is to clarify what information you believe is wrong. If none of these problems describe your situation, or if you need additional help identifying what's wrong, contact your advisor. If the advisor believes a technical error exists on the audit, email registrar@uncw.edu. Below you will find the most common problems and courses of action:

  • My major is wrong on my audit. If you have not yet officially changed your major, log in to mySeaport and choose the "Major Declaration/Curricular Updates" application. Contact the Office of the Registrar (registrar@uncw.edu) with questions.
  • My minor is missing from my audit. If you have not officially added your minor, log in to mySeaport and choose the "Major Declaration/Curricular Updates" application. Contact the Office of the Registrar (registrar@uncw.edu) with questions.
  • My major requires me to complete a concentration, but it didn't appear on the audit. If you have not officially added the concentration to your major, log in to mySeaport and choose the "Major Declaration/Curricular Updates" application. Contact the Office of the Registrar (registrar@uncw.edu) with questions.
  • The requirements for my major are wrong. Look at the catalogue term that appears in the "Student Profile" section of the audit. UNCW records show this is the catalogue that you are using to complete your major requirements. If you believe you should be using older or newer requirements, contact either your advisor or the Office of the Registrar (registrar@uncw.edu).
  • My transfer courses don't appear in the right place. If you are concerned about a transfer course that should be applying in the audit, contact your advisor.
  • My advisor or department chair gave me permission to substitute a course, but it's not showing on my audit. Talk with your advisor. Advisors can request to have a degree exception (substitution, waiver) approved through the department chair and Dean of your major. Once the exception is approved and entered in the system, the change will appear on the audit.
  • Classes are not applying in the "right" place. Degree Works uses a "best fit" approach for meeting requirements so classes may shift between requirements as you complete/enroll in additional classes. If you have further questions, contact your advisor.

I have applied for graduation, but Degree Works doesn't list my graduation application at the top, in the Student Profile.
Contact the Office of the Registrar (graduation@uncw.edu)

I thought I was ready to graduate, but Degree Works says that I haven't completed all my requirements.
While the degree audit may reference being 98% complete in the degree progress bar, in addition to one or more courses marked as in-progress, you are still clear for graduation. Contact your advisor for any questions regarding your eligibility for graduation.
Complete except for classes in-progress screen shot

When should I look at my degree audit?
You should review your audit:

  1. Before you meet with your academic advisor to discuss registration for an upcoming semester.
  2. After you register to ensure that the courses you selected applied to your requirements as expected.
  3. After your grades are posted for each semester.
  4. Any time you make a change to your schedule or major.

How is my degree audit different from my transcript?
Your degree audit is a tool to provide you with academic information related to your degree progress. It displays courses required and completed in your degree program. Your transcript is your official university academic record and provides a chronological list of courses completed and other academic information.

How does Degree Works decide where to place courses that I've completed?
Degree Works looks at your program holistically, and places each course using a "best fit" scenario. The "best fit" process will not always be perfect, particularly when multiple possibilities exist. Classes may apply to different sections as you take more courses. If you have a course that does not appear in the area you expected, contact your advisor for assistance.

Degree Works placed one of my courses in two different places. Is that okay?
In most cases, yes. Degree Works is programmed to recognize that some courses can fulfill more than one requirement.

I earned credit before I came to UNCW. How does this appear on my audit?
Classes from another institution are coded as transfer work and the grade begins with a "T".

My advisor completed a "Substitution" for a course in my major. How will that course appear on Degree Works?
After receiving department and Dean approval, the substitution will be recorded on the audit. The course you completed will fulfill the requirement, and an additional line will appear under it that explains why the degree exception was entered.

I'm pursuing two degrees (e.g., BA and BS), but only one appears on the audit. How can I check the requirements for my other program of study?
In the degree information next to your name at the top of the screen, the degree box has a drop-down arrow. Use this to select your second degree. Once you select this, an audit for the additional major will display.
Degree Box Drop Down Menu Screenshot

I'm a double major. Only one appears on the audit. How can I check the requirements for my other major?
If you are pursuing two majors under the same degree (e.g., BS Biology and Chemistry), both majors will be noted in the "Student Profile" section at the top of the audit. The body of the audit will show both majors' requirements, as well as any major specific requirements (such as Writing Intensive Competency).Student Profile Requirements Screenshot

I repeated a course and I don't understand how it appears on the degree audit. Can you explain this to me?
If you repeat a course, only your last attempt counts toward degree requirements. Once you enroll in a class that you have previously taken, the earlier attempt(s) will be placed in the "Failed, withdrawn, and excluded grades" section, at the bottom of your audit. The first three allowable repeated courses will appear in this section. Please read about repeating courses in the UNCW Catalogue: http://catalogue.uncw.edu/content.php?catoid=30&navoid=2360#Repeating_of_Courses

I've seen the '@' symbol in several places on my audit. What does this mean?
This is a wild card in Degree Works. If the @ sign appears with course numbers after it (e.g., @ 100:499), it means that you can take any subject area with that level (a 100-499 level course from any subject area). If it appears after a subject prefix (e.g., PSY @), it means that you can take any course with that subject prefix (any course in Psychology). If it appears after a subject prefix and a number (e.g., PSY 3@), it means that you can take any course with that subject prefix and at that level (any course in Psychology at the 300-level).

I've seen the '*' symbol in several places on my audit. What does this mean?
This means the course has a pre-requisite course required before you can register for it.

Who should I contact if I still have questions or disagree with the audit?
Contact should begin with your academic/faculty advisor.

If I have a current degree audit, do I still need to see my advisor?
The degree audit does not eliminate the need for advising. Rather, the degree audit serves to enhance advising and encourage student contact with an advisor for further academic and career counseling.

I want to change my major. How can I see the courses required if I made this change?
You can use the "What If" option on the Worksheets tab to run an audit using criteria you select. Be sure to select the correct Degree, Catalogue Term and Major. What-If audits do not guarantee that you are eligible to major in the area you select. If you decide you'd like to change your major, discuss with your advisor and use the "Major Declaration/Curricular Updates" application in mySeaport.

What does the Graduation Calculator show?
The Graduation Calculator option on the GPA Calc tab will show what average you need in your remaining credits to graduate with your desired GPA.

What does the Term Calculator show?
The Term Calculator option on the GPA Calc tab will show an estimate of your cumulative GPA. Degree Works will pull in your current earned credits and GPA and place your in-progress courses in the table where you can then enter the anticipated grade for each course. You will then see a revised cumulative GPA based on the estimates you provided.

What does the Desired GPA Calculator show?
The Desired GPA Calculator option on the GPA Calc tab will show various credit and grade scenarios in order for you to achieve your desired cumulative GPA.

Is the calculated GPA guaranteed?
No. This is an estimate only.

For questions regarding your Degree Works audit:
Contact your advisor or e-mail registrar@uncw.edu.

u.achieve FAQs

What is u.achieve?
u.achieve is a computer-based degree audit system developed by College Source that UNCW uses to produce students' degree audits.

How do I read a degree audit?
The key to reading the degree audit is to scan for Green Check and Red X on the left side of the audit. You may also use the scroll bar on the right side of the audit to navigate through the audit. Most requirements will have sub-requirements associated with them. A '+' sign beside a sub-requirement is complete. Incomplete requirements will have '-' sign. There is a "Legend" at the end of each degree audit that explains symbols that are used on the audit.

When I try to run a degree audit I get an error message that tells me the "Degree Program Not Defined". What does this mean?
A "Degree Program Not Defined" error message means that your major and/or catalogue year are not correct in our system or the degree program is not defined. Please contact the Office of the Registrar at registrar@uncw.edu and report this error.

Non-degree Students: If you are a non-degree student, you will get this message because non-degree students do not have degree audits. You may access your courses via your "Academic Transcript" in SeaNet.

Why does the audit indicate I took a course 05FA and I know I took the course in Fall of 2004?
This goes back to the way term codes are set-up in Banner. Terms follow the academic year, not the calendar year. In this example, the course occurred in the 2005 academic year. The course actually was taken in the calendar year 2004 for the fall term. Just remember that the Fall term does not follow the calendar year it occurred in, all other terms follow the calendar year in which they occurred. Ex. For academic year 2005, the term codes would appear on the degree audit as follows: 05FA (Fall), 05SP (Spring), 05S1 (Summer I), and 05S2 (Summer II). More recently the summer term is only one and is represented by: SU10.

I have questions regarding the transfer credit that is appearing on my audit?
Any question that you may have regarding your transfer credit should be emailed to the transfer articulation administrator in the Office of the Registrar.

What is an exception?
An exception reflects any changes, such as waivers or substitutions, applied to your academic program by your advisor.

If I have a program exception, when will it take effect on my degree audit?
It usually takes a couple of weeks for an exception to go through the approval process. The Office of the Registrar makes every attempt to enter exceptions received on a daily basis. As soon as it is posted to your academic record, you will be able to view it on your degree audit.

I am thinking about changing majors, can I get a degree audit that shows how my courses will fit into the new major?
Yes, u.achieve gives you the opportunity to see how courses that you have taken could apply to different requirements in a different degree program. This is called a "What-if" audit and may be obtained through SEANET. Click here for instructions on Viewing a What-if Degree Audit.

The what if audit will show the "catalog year" in a different format. For example the academic year from Fall 2008 through Summer 2009 is the academic year 2009. Therefore the catalogue year is the academic year plus the semester you entered. Semesters are represented by 10 for Fall, 20 for Spring, 60 for Summer.

The catalogue term for students entering Fall 2009 would be 201010 (Academic year = 2010 plus the semester code = 10). For Spring 2009 it would be 200920 and Summer would be 200960. Just remember that the Fall term does not follow the calendar year it occurred in, all other terms follow the calendar year they occurred.

What do I do if I think there is an error on my degree audit?
If you feel that u.achieve is not correctly analyzing certain requirements on your degree audit, you should consult your academic advisor or an advisor in the student services office of your particular school.

Can I print my degree audit from SEANET?
Yes, just click on "Review a Printer Friendly Report" at the top of your audit and print.

If I have a current degree audit, do I still need to see my advisor?
The degree audit does not eliminate the need for advising. Rather, the degree audit serves to enhance advising and encourage student contact with an advisor for further academic and career counseling.

Additional questions for faculty:

Can I view degree audits of students who are not assigned as my advisees?
Yes, u.achieve provides this option for you. You can even run a "what-if" audit on these students as well. Click here for instructions on Viewing Degree Audits of students who are not your advisees.

What do I do if I think there is an error on my advisee's degree audit?
If you feel that u.achieve is not correctly analyzing certain requirements on the degree audit, you should contact the Assistant Registrar for Records. Be sure to give the student's name, Banner ID, and the nature of the problem. You can even go to the printer friendly version of the degree audit on SeaNet and add it to your email as a text attachment if it will help in explaining the problem. Every attempt will be made to address your concerns as soon as possible.

I would like to change the way a requirement is worded or add wording to a requirement, how can I do this?
All changes to the text of the audit must be approved and submitted by your department chair (or the u.achieve faculty liaison in your department, if one is designated) to the degree audit administrator. Curriculum changes must be approved through the established University policies and guidelines as outlined in the Faculty Handbook.