Event Planning Checklist

When planning an event at UNCW there are several steps that you should take to maximize your event's success. This checklist can be used as a general guide as you go through the process.

It is important to start the planning process as far in advance as possible. Depending on the complexity of the event, all arrangements should be confirmed at a minimum of two weeks prior to the event date.

Review UNCW's Facilities Use Policy and Procedures

Determine Appropriate Space for Your Event

Choose Date and Time for Event

Check Availability of Desired Space

Gather Information Needed to Make Reservation

Reserve Desired Space for Your Event

Reservation Confirmation

Make Arrangements for Catering if Applicable to Your Event

University Police and/or Environmental Health and Safety

Audio Visual Media Services

Special Event Parking

Tables, Chairs, Podiums, Stages

Publicizing your Event


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