Staff Council Meeting Minutes - December 12, 2007
Members Present: Sylvester Allen, Jane Bailey, Gwen Bolden, Grelynn Bradley, Jane Bullock, Rhonda Diggs, Jennifer Fernandez-Villa, George Goudarzi, Susan Gray, Gail Guthrie, Bev Jolly, Nancy Jones, Alexis Lee, Tammy McKenzie, David Parker, Diana Rivenbark, Carol Russell, David Smith, Ricky Thompson and Laura Zefiretto
Members Absent: Sarah Clark, Bo Dean, Sissy Hendricks, Shari Ricks
Ex officio Members Present: Sherri Batson, Caroline Cropp, Amy Evans,
Liz Grimes
- Tammy McKenzie opened the meeting with the introduction of Cheryl Sutton.
- Cheryl Sutton spoke briefly as a representative to the staff council regarding the upcoming hiring of vice chancellor of business affairs. She asked what impact Ron Core had on our departments. Tammy McKenzie asked what divisions are under business affairs and it was suggested that we go to business affairs website which lists all of the divisions. Cheryl has asked that the staff council approach their individual areas and ask what they feel the vice chancellors role should be.
Committee Reports
Executive Committee: Tammy McKenzie, Chair
The executive committee met at Krazy’s Pizza on Tuesday, December 11, 2007. We discussed plans for future meetings.
Orientation Committee: Sherri Batson, Chair
Orientation packets have been given to the three new members.
Nominations Committee: Sherri Batson, Chair - No report
Communications Committee: Sylvester Allen, Chair
Regarding the suggestions box, there were no upcoming events that would attract staff. Volunteers will take the suggestions box to individual areas. Sylvester will develop a spreadsheet to track the whereabouts of the suggestions box. Sylvester will pick it up from individual areas. The information will be posted on the staff council Web site as well as Caroline Cropp will put it on the @UNCW Web page. Nancy Jones suggested sending out an e-mail to let people know that the box was there for suggestions. A thank you note was sent to Tamara Matthews and those who worked with her during the poinsettia sale.
Bylaws Committee: Jennifer Fernandez-Villa, Chair
The Bylaws committee asked the council to review the following proposed amendment to the ByLaws:
- Public Relations committee, line 4: “The committee works with the Marketing group to make sure the Staff Council is recognized for their efforts”. Change “the Marketing group” to “Marketing and Communications”. To read: “The committee works with Marketing and Communications to make sure the staff Council is recognized for their efforts”. Passed by a unanimous vote.
- Top 10 issues – This committee works to articulate the Top 10 issues identified by SPA and EPA non-teaching faculty to be brought forth to the Chancellor on an ongoing basis. The committee’s findings are presented to the Staff Council for review prior to submission to the Chancellor. Tabled until next meeting. Liz Grimes will check on.
- The ByLaws committee needs proposed wording for the Legislative Education Committee if it wants to be made a standing committee. The council decided to check with Bo since this was his original idea. Jennifer will take it back to the committee. Tabled until next meeting.
Scholarship Committee: David Smith, Chair
Amy Evans reported that some applications had been received. Amy was asked to send the names to the staff council delegates. The staff council has a mail box or they can be hand delivered. Several felt that some may have not gotten to Amy. The committee will meet within the next week.
Fund Raising Committee: Bo Dean, Chair
In Bo’s absence, Amy Evans reported that we made a gross total of $909. Non staff council members delivered the poinsettias. It was suggested that we send Dale Lockwood a thank you note. Sylvester said he would check on this since no reference was made to sending one. It was also suggested that a thank you be sent to the chancellor for providing the treats.
Public Relations Committee: Nancy Jones, Chair
Nancy suggested highlighting a staff person once a semester. Randomly select someone and put their name in a hat and draw. Send any ideas for a slogan to Nancy. Caroline will take a picture and put it on the website. It was suggested that this be done twice a year and names be pulled from the university phone book. The suggestion passed and Nancy will begin working on it.
Old Business:
- The issue of whether or not the staff council would be supporting the UNCW Tobacco Coalition came up. It was stated that #2 was not being enforced. What would happen to faculty doing research regarding tobacco? Sherri asked if it was legal to prohibit smoking in buildings. Carol suggested that a waiver be established for smoking up to 25 feet for a research grant. Sherri asked if smoking areas would be provided for everyone. Amy stated that our full support might be too extreme. Gail brought up that some areas are too narrow for acceptable behavior and we need to be careful. Sherri brought up the fact that we would be representing the entire staff council. It was suggested that it was not the staff councils place to make the decision. Jennifer suggested that we put it in the top ten issues but Alexis stated that it should be a person’s choice. What about the alcohol policies. Many staff delegates remarked that they did not like to walk through smoke. At one time you could smoke in your office. Maybe they should ask for an area 25 feet from the building that is covered. It was suggested that we ask those in our area their opinions. Cameron school of business has done this. They set up urns for people to put their cigarette butts in but they have not abided by it. By asking people to smoke away from the building it was mentioned that this was an infringement on other people’s rights. Do we as staff council feel comfortable putting our stamp on this? Gwen felt that we might be overstepping our bounds. Sherri said that there should be a representative of division. Since the motion was made to support at our previous meeting could we amend that motion. Sherri said yes. Sherri suggested that we give our opinion to the senior officers. Sylvester amended the motion that was on the floor at the November meeting to support the tobacco coalition. He suggested that we send it to the cabinet that the majority of the staff gives their support but some were against. Although the majority of the staff council supports the fact that there should be some restrictions on smoking, not all support the UNCW tobacco coalition. We voted to respond to the request but not support. Bev and Jane both seconded. Gail had concerns over providing an official stamp of approval. Sherri recommended staff council respond in our appropriate role as an advisory committee to the chancellor and should share our findings with her in an official memo. Members voted to approve this recommendation.
New Business
- Jane Bailey gave a brief report on stakeholders. She said that Dr. Core was given the task to respond to the communications with the stakeholders content. Tom Freshwater and Tommy Gwinn felt it has been addressed. This is not something that the chancellor needs to address. It can come off the top 10 issues. Now building and grounds committee will address. Sherri asked if the light bulb issue was addressed. Jane said it had been addressed by Dr. Core.
- Tammy McKenzie passed out information on the Grow it your way campaign which begins in January. She asked if we would read over it and help come up with ideas for more ways to get people to come to events. They are going to highlight the staff council scholarship.
- Rhonda gave a report on the amount toward the endowment for the scholarship which is $14,000.
There being no further business, the meeting was adjourned at 4:30 pm.
Respectfully submitted by:
Jane Bullock, Staff Council Secretary
December 28, 2007
Staff Council Meeting Minutes - November 14, 2007
Members Present: Sylvester Allen, Jane Bailey, Grelynn Bradley, Jane Bullock, Sarah Clark, Bo Dean, Rhonda Diggs, Jennifer Fernandez-Villa, George Goudarzi, Susan Gray, Gail Guthrie, Sissy Hendricks, Bev Jolly, Nancy Jones, Alexis Lee, Tammy McKenzie, David Parker, Diana Rivenbark, Carol Russell, David Smith, Ricky Thompson, Doug Yopp, Laura Zefiretto
Members Absent: Gwen Bolden, Susan Gray, Betty Moore, Shari Ricks,
David Smith
Ex officio Members Present: Sherri Batson, Caroline Cropp, Amy Evans,
Liz Grimes
- Doug Yopp opened the meeting with an introduction of Rebecca Caldwell-Tobacco Coalition
- Rebecca Caldwell gave a presentation on what has happened since she met with the staff council last year. Rebecca informed the council that it is illegal to declare buildings smoke free, but you can regulate up to 100 feet as smoke free. Sixty campuses are now completely smoke free. Christine commented that four NC campuses are smoke free with two of them being community and two private. Christine brought up that you receive less complaints and the campus is more physically attractive. Dr. Whipple surveyed all sections of PED 101. The results showed that 70% were never or were former smokers, 19% smoke when they drink occasionally, 8% smoke daily and 3% did not respond. It was stated that non smokers should not have to walk through cigarette smoke to enter the building.
Rebecca stated that it would cost around $10000 for signage and receptacles. Campuses find success in a constant awareness campaign, rather than positive action. The campaign for compliance would include mailings, posters, events, etc. “Caring for others starts here”. Enforcement of smoke free campus should be a joint community. Non smoking policies should be enforced by University Police: 73% agreed. Non smoking policies should be enforced by administrative personnel in each building: 76% agreed. Students should be involved in enforcement of tobacco free policies: 80% agreed. Bo Dean asked if smoke free is legal. Jane Bailey asked if it had to be 25 feet or could the perimeters be set by departments. Students should be involved as well. The tobacco coalition is asking the staff council for endorsement. Jane Bailey has already asked for comments within her area and received one negative comment. Other than the one negative comment, employees agreed that the University should be a smoke free campus. It was stated that you can quit smoking if you would like but let the coalition help. Bev Jolly said that most students observe the areas that have been established but the School of Business has flower pots that cigarette butts are deposited. Carol Russell said that she did the survey with her area and they wanted to know why we could not go 100%. A motion was made by Nancy Jones that the staff council support the tobacco coalition and Bo Dean seconded the motion. It was decided that the support of the tobacco coalition be tabled until we discuss it within our areas. For more information, go to the coalition’s Web site at http://seahawks.stopsmokingcenter.net .
- Chancellor Rosemary DePaolo came briefly to commend Doug Yopp on his leadership of the Staff Council. She told the staff council that he will be missed.
Committee Reports
Executive Committee: Doug Yopp, Chair
The executive committee met at Krazy’s Pizza on Tuesday, November 6, 2007. We discussed the upcoming poinsettia sale and the top ten.
Orientation Committee: Sherri Batson, Chair
Orientation for new staff council members is in progress
Nominations Committee: Sherri Batson, Chair - No report
Communications Committee: Sylvester Allen, Chair
Suggestion box at all university events that staff attend. Communications will publicize.
Bylaws Committee: Jennifer Fernandez-Villa, Chair - No Report
Scholarship Committee: David Smith, Chair
Publicize scholarship. Date extended to December 15, 2007
Fund Raising Committee: Bo Dean, Chair
Poinsettia sale-We must give a receipt for cash and checks-No blast email will be sent out. Staff council is responsible for getting the word out to departments.
Public Relations Committee: Nancy Jones, Chair
Nancy thanked everyone for helping with the fair. Our booth helped get the word out about the staff council.
Old Business:
- Nominations were brought to the floor for faculty senate representative. Since Sylvester Allen had expressed that he would like to be the representative from staff council, the vote was unanimous.
New Business
- Doug Yopp informed the staff council that he was leaving the university and Tammy McKenzie had agreed to finish out his term as chair of the staff council, leaving her position for Vice Chair open. Nominations were brought to the floor. Nancy Jones and Bo Dean were nominated. Voting was done by secret ballot and Nancy and Bo were asked to leave the room while the voting took place. Nancy Jones was elected to complete Tammy McKenzie’s term.
- Sherri Batson presented Doug Yopp with a paper weight and lapel pin. We all let Doug know how much he would be missed.
There being no further business, the meeting was adjourned at 4:30 pm.
Respectfully submitted by:
Jane Bullock, Staff Council Secretary
September 28, 2007
Staff Council Meeting Minutes - October 10, 2007
Members Present: Sylvester Allen, Gwen Bolden, Grelynn Bradley, Sarah Clark, Rhonda Diggs, George Goudarzi, Susan Gray, Gail Guthrie, Sissy Hendricks, Nancy Jones, Tammy McKenzie, Betty Moore, David Parker, Diana Rivenbark, Carol Russell, David Smith, Ricky Thompson, Doug Yopp and Laura Zefiretto
Members Absent: Jane Bailey, Jane Bullock, Bo Dean, Jennifer Fernandez-Villa, Bev Jolly, Alexis Lee and Shari Ricks
Ex-officio Members Present: Sherri Batson and Caroline Cropp
Special Guests: Linda Adkins, Mark Lanier, William Fleming, Joanne McDowell,
Sandie Sue
Linda Adkins, one of our staff assembly delegates from UNCW, gave an update on the staff assembly meeting held last month in Chapel Hill. This meeting marked the one year anniversary of the approval of the staff assembly body by President Erskine Bowles. There are three people from each of the seventeen campuses serving as delegates to the staff assembly; this group also includes representatives from UNC TV and UNC General Administration. Linda gave council members two handouts; one contained specific information about the staff assembly meeting and the other contained information about university highlights from the 2007 legislative session. One specific item of interest Linda and our representatives enjoyed at the staff assembly meeting was a presentation given by Norma Huston, Executive Director and Tony Caravano, Deputy Director of UNC Tomorrow. Linda encouraged everyone to go to the UNC Tomorrow Web site, www.nctomorrow.org for information regarding this highly prolific program on needs assessment from UNC.
Mark Lanier spoke about salaries. With the state budget of twenty billion dollars, fifty percent goes to state employee salaries. A one percent increase in salaries costs about one million dollars. Ninety percent of the salary budget goes to three groups: State education employees, corrections/police employees and state health agencies employees. Our four percent increase this year was higher than the current rate of inflation; Mark stated that this was a good increase compared with previous years where state employees received minimal increases. Money for increases go to the Office of State Personnel and is allocated based on their guidelines; UNC system does not have flexibility to change those allocations. At the campus level, some contributions can be made into SPA salaries and close to one million dollars have been contributed here at UNCW. The question was asked why UNCW has lower salaries than our constituent universities in the UNC system. Mark stated that historically salaries went down to a minimum when someone vacated a position and cost of living had not been evaluated. William Fleming said over the last two years, UNCW has changed this position and the budget has been decentralized down to departments and UNCW is now playing catch up in terms of salaries. Mark stated that a task force was evaluating a separate personnel system for SPA employees. William clarified that the task force is looking more at the flexibilities within the current system and he also stated that Erskine Bowles has stated that he would not support a separate system for SPA employees.
Mark encouraged the council to get involved with our state representatives and legislature. He encouraged approaching those representatives in the right way to make a positive difference. He also encouraged council members to follow the political activity policy as outlined by our Human Resources department when making those contacts to our state representatives.
A question was asked about UNCW getting less funding per student than our constituents and Mark stated that we currently are under the fourth round of looking at funding for students [baseline funding] and there has been progress debunking the myth that we are not lower funded that other universities in the UNC system. Mark stated that everything done in efforts to change student funding here at UNCW conforms to our strategic goals.
William Fleming spoke briefly on banding to the council. He was scheduled to come to a previous meeting before the banding information sessions were initiated but due to scheduling conflicts he could not come until now. Eight banding information sessions have been scheduled across campus over the past few days; William encouraged council members to attend those sessions for a more comprehensive presentation of the banding initiative. General Administration worked with the General Assembly to approve banding for universities with a timeline suggested to complete the banding process by May 1, 2008. HR has approximately 850 positions to band and 600 of those should be completed by Thanksgiving. A question was asked if banded employees would have a roadmap for skill sets to master to advance within a band. William stated that competencies of the job and university need would be the measures for moving up within a band. William asked for patience and understanding as we move through the transition process.
In 2006, the internal auditors looked at timesheets and discovered inconsistencies in the forms being used on campus. The auditors recommended that Human Resources designate an approved time keeping record for campus. Currently the paper timesheet (HR 08.210) is the official method for time keeping. At about the same time, Staff Council recommended that the University develop an electronic time sheet to replace the paper forms. A committee was formed and led by Kay Fryar to look at the issues and bring a recommendation on what to do about timekeeping forms/system (electronic or paper) to the Cabinet. The committee determined that automated systems such as Kronos are quite expensive and even with the combined buying power of other universities or state agencies combined, it may still be unaffordable. The committee’s findings and proposed options were presented to the cabinet and it was decided to pursue the development of an in-house electronic time sheet that would address the needs of the campus. ITSD conducted a business process analysis and determined that at this time resources are available to develop a secure timesheet (a requirement of internal auditors) that would be available by January 1, 2008 and would be maintained and updated annually by ITSD. Time sheets that have been developed by CAS, Business Affairs/Physical Plant and CMS will be used as models. Sandie Sue stated that once we reach this goal, training and communication would need to be done for a smooth transition. JoAnn McDowell stated that a future goal is to develop a system that would interact with Banner to provide information about the employee when he/she logs into the time sheet.
Committee Reports
Executive Committee: Doug Yopp, Chair
The executive committee met at Krazy’s Pizza on Tuesday, October 9, 2007. Doug thanked the committee chairs for providing their updates in advance to the executive committee. This helps the executive committee set the agenda and stay informed of the accomplishments of the committees.
Orientation Committee: Sherri Batson, Chair
Sherri Batson reported that she would be contacting the three newest members of the council about a staff council orientation session.
Nominations Committee: Sherri Batson, Chair - No report
Communications Committee: Sylvester Allen, Chair
Sylvester Allen reported that the communications committee met jointly with the public relations committee again this month. He presented the great new suggestion box and the idea of having it reside in each council member’s area for a predetermined amount of time for collection of suggestions from those various areas. Discussion about the logistics for the suggestion box arose and so it was suggested for the committee to continue the discussion off line and bring a proposal for the suggestion box to the council at the next meeting.
Bylaws Committee: Jennifer Fernandez-Villa, Chair
Susan Gray stated that the committee has been working on the bylaws documentation for the two new committee proposals (Top Ten and Legislative Education). Once this information is ready, the bylaws committee will bring it to the council for vote and approval.
Scholarship Committee: David Smith, Chair
Doug Yopp reported that the scholarship fund currently has $15,000, which is over half way to endowment status. Doug encouraged council members to consider donations to the endowment for those who may not have already done so.
Fund Raising Committee: Bo Dean, Chair
Caroline Cropp reported that at the last meeting the committee reviewed how the poinsettia sale went last year and discussed how to proceed for this year’s sale. Last year there were three colors from which to choose, but it was agreed to just offer red and white this year.
The other element to last year’s holiday fundraiser was the sale of UNCW note cards and color photographs. Dale Lockwood generously gave staff council a big supply of her note cards, which sold very well. Jane Bullock has volunteered to ask Dale if she is willing to do that again this year.
Public Relations Committee: Nancy Jones, Chair
The public relations and communications committees held a joint meeting again this month. The main topic of discussion was the Employees Perks Fair to be held next Thursday, October 18th. Nancy Jones asked the council at large for more volunteers to work the staff council booth and suggested 2 or 3 members for each time slot would be ideal; a signup sheet was distributed. She stated that they were in particular need of help at the noon hour and for setup and breakdown. A drawing is planned to give away donated items using the new suggestion box provided by Sissy Hendricks. Donations thus far include: coffee mugs from CAS, a memory stick from the Cameron School, pens and pencils from the Physical Plant, index cards from the Cashier’s office, two $45 gift certificates to Carrabba’s Italian Grill, two free lunch tickets from ARA and the Watson School is providing candy to be given to booth visitors. CAS is loaning their display board and George Goudarzi volunteered to take care of the layout of it. Nancy also requested scholarship application information and brochures for the booth. Laura Zefiretto is taking care of providing an updated staff council membership list to be given out at the booth.
Old Business: None reported.
New Business:
Doug Yopp stated that it has been proposed to have an exchange of representatives from the staff council and faculty senate to attend meetings and bring back the information presented at those meetings to their respective groups. The role of the representative has not been specifically defined but would likely be an ex-officio member to the other group. Nominations were opened but were closed until the next meeting when more information can be provided for the potential nominees about the role of the representative.
There being no further business, the meeting was adjourned at 4:30 p.m.
Respectfully submitted by:
Tammy McKenzie, Staff Council Vice Chair
October 11, 2007
Staff Council Meeting Minutes - September 12, 2007
Members Present: Sylvester Allen, Jane Bailey, Gwen Bolden, Grelynn Bradley, Jane Bullock, Kimberley Cheatham, Sarah Clark, Bo Dean, Rhonda Diggs, George Goudarzi, Susan Gray, Sissy Hendricks, Nancy Jones, Alexis Lee, Tammy McKenzie, Betty Moore, David Parker, Shari Ricks, Diana Rivenbark, Carol Russell, Hillary Ryan, David Smith, Ricky Thompson, Doug Yopp, Laura Zefiretto
Members Absent: Jennifer Fernandez-Villa
Ex-officio Members Present: Sherri Batson, Caroline Cropp, Amy Evans, Karen Pappas for Liz Grimes
- Doug Yopp opened the meeting with an introduction of Julia Boseman, State Senator and Danny McComas, State Representative.
- Senator Julia Boseman stated that they look up to the best interest of UNCW. Everyone at UNCW plays a part to make it happen. The staff council said that they were appreciative of the 4% raises that we received. We have an intern from UNCW, Jessica McDonald, who has written speeches for Julia Boseman and Danny McComas. Danny McComas stated that getting active makes a difference. He said to send e-mails and we will be heard. E-mail Danny McComas with concerns at dannym@ncleg.net and Julia Boseman at juliab@ncleg.net. All legislators have a special interest in us. Hopefully they have made a difference. A question and answer session then began. Amy Evans stated that UNCW salaries were disproportionate to the system when taking into account the cost of living in New Hanover County. Julia Boseman suggested that if they have the support of Hannah Gage on the board of governors, then items of discussion will go through faster. Danny went over the equity formula and said that he would like to see better than average. Bo Dean stated that our average salary at UNCW was between $22,000 and $29,000. It was suggested that we bring this up to JC Boykin on the Staff assembly. Several people stated that they do not want to come to work for the state because of the salaries. Salaries are a big issue with state employees. Danny stated that we should not stop there and should pay the staff well. Sherry Batson brought up that we are part of the state employee system. Sylvester stated that we do not move up the pay scale, we do not receive merit raises. Sissy asked where the pay scale comes from. Sherry informed her that it is set up by the Office of State Personnel. Bo gave everyone a breakdown of why 4% makes a difference for each individual on staff. Sherry stated that the rate of salary increases is not at the same level as economy. The question was asked if the money that has generated through the state lottery be distributed to universities. Bo brought up the fact that we loose students in honors to other colleges—scholarship monies are a plus. Sherry Batson and Doug Yopp then presented Julia Boseman and Danny McComas with a plaque of appreciation for coming and speaking with us and Caroline Cropp took a photograph of the presentation. We all thanked them for coming.
- Bo Dean and Amy Evans stated that we needed to move forward with education legislative meetings as well a BOT meetings. It was suggested that we get a mass e-mail set up to send to all UNCW employees to voice their opinions to our state senators and legislatures. Kimberley Cheatham stated that she would formalize something for them. Communication among departments is not getting the word out as to what the staff council is doing. Nancy Jones stated that departments are not finding out what is going on. Sherry Batson stated that we should be getting the word out. What we send out needs the approval of the executive board before it is sent out. It is fine to send the minutes out once they have been approved. Carol Russell stated that the faculty and staff get too many e-mails with information and we do not have time to read all of them. Caroline Cropp said that many do not have access to e-mail or do not know how to use it such as housekeeping and physical plant workers. Sherry Batson stated that in the past departments have tried to post the information in their areas. You should share your minutes but send one e-mail. Nancy Jones stated that we should do more. Grelynn suggested that we send a mass e-mail and attend departmental meetings to get the word out to faculty. Carol Russell stated that when we had the Communiqué it was quicker to look through in the newspaper format than on the Internet because you constantly have to click to go from section to section. The Communique was more concise. It’s not an inability to use the Internet, it is truly just a time factor—it takes more time to find all the news now. The newsletter format was clearer, easier, and quicker to read but Caroline Cropp stated that people need to learn how to use the Internet.
- Sherry Batson stated that we would have a booth at Employee Appreciation week and should be active in it. Nancy Jones will work on getting a sign up sheet. It was suggested that at least two, possibly three people be in the booth at all times.
Committee Reports
Executive Committee: Doug Yopp, Chair
The executive committee met at Krazy’s Pizza on Tuesday, September 11, 2007. Susan Gray and Doug Yopp were the only two attending. No items were discussed.
Orientation Committee: Sherri Batson, Chair - No Report
Nominations Committee: Sherri Batson, Chair - No report
Communications Committee: Sylvester Allen, Chair - No Report
Bylaws Committee: Jennifer Fernandez-Villa, Chair
Susan Gray stated that they would work on before Jennifer leaves.
Scholarship Committee: David Smith, Chair
Met and discussed the idea of a book award for community colleges. Doug stated that the scholarship endowment has been signed—the annual fund raising money will go to the scholarship until the endowment is filled.
Fund Raising Committee: Bo Dean, Chair
Bo stated that a brochure for the endowment was to be done in time for Employee appreciation week.
Public Relations Committee: Nancy Jones, Chair
Unified goal—perks fair. Discussion began on the perks fair
- Susan stated that we are on the list. It was suggested that we have three people to work an hour each.
- The staff council needs to increase awareness so that we will have good attendance. Maybe a suggestion box. Information as to what needs to be said to individuals passing by.
- Volunteering of times for perks fair.
Old Business:
- Bo Dean suggested that we have two groups work together regarding a brochure for the scholarship. We need to put better scholarship information on the home page and bullet the highpoints.
New Business:
- Not communicating effectively.
- It was suggested that those who do not know how to use e-mail go to training for using e-mail.
- Sylvester asked for a definition of what communication is. He said that we need to develop a message that will go out to everyone. We should do an electronic copy as well as a paper version. A lot of the staff are unable to read their e-mail and access their the Internet.
- Nancy stated that we need to get together and communicate. We have a number of staff who are unaware of what is going on.
- Sylvester asked if we are communicating with staff effectively.
- Carol stated that UNCW recently turned 60 and a program took place in celebration but many seats were empty due to the lateness in receiving the e-mail and the word not getting out in a timely manner.
- Nancy stated that a lot of information about staff council is not getting out.
- Bo suggested that the university come up with a calendar of events that the staff should attend and send e-mails out throughout the month. The e-mails should be about events that are immediate.
- Susan asked if we could organize a Web site where it can be printed out.
- Jane brought up that when the Communiqué went out in paper form, people would read it. Less likely to read on the Internet.
- Rhonda suggested that the minutes go out early to everyone but Doug stated that they could not be reviewed by anyone until they were approved by staff council delegates.
- Bo suggested that we form a Legislative Education committee to address some of the issues. Jane seconded and all were in favor. This recommendation will go into the by-laws.
- The question was asked who decides on the day for the Staff Awards Luncheon in August. Several people from payroll did not get to go because of their work load during that time. This is annually held in August and stays within a specific week. The chancellor’s schedule has something to do with it. Bo said that new software program will blend everything together in the community wide calendar.
- Susan said that Barbie is the head of Events Resource. She said that it takes almost and hour out of the day to come to campus.
- Doug Yopp would like for the staff council to elect a representative to attend Faculty Senate meetings.
- Jane Bullock stated that Karen Pappas, Bob Montore and she would be attending a Focus Group in Greenville, NC. She will report back.
- Doug Yopp suggested that the meeting be a little more orderly in the future.
There being no further business, the meeting was adjourned at 4:30 p.m.
Respectfully submitted by:
Jane Bullock, Staff Council Secretary
September 28, 2007
Staff Council Meeting Minutes - August 8, 2007
Members Present: Sylvester Allen, Jane Bailey, Gwen Bolden, Grelynn Bradley, Jane Bullock, Sarah Clark, Bo Dean, Rhonda Diggs, Jennifer Fernandez-Villa, George Goudarzi, Susan Gray, Sissy Hendricks, Nancy Jones, Alexis Lee, Tammy McKenzie, Betty Moore, David Parker, Diana Rivenbark, Hillary Ryan, David Smith, Rick Thompson, and Doug Yopp
Members Absent: Kimberley Cheatham, Shari Ricks, Laura Zefiretto
Ex-officio Members Present: Sherri Batson, Caroline Cropp, Amy Evans,
Liz Grimes
- James Ross, University Architect, presented a power point presentation on the 2010 Campus Development Capacity Study. Some points of interest that he brought up were:
- UNCW has a large deficient on space. The highest usage of space is classroom and office space.
- He discussed the distance between Randall library and Wagoner Hall.
- Loop bus services mentioned. More students taking bus more than parking.
- Possibly building five new parking decks.
- Academic core. At least 10 minutes from clock.
- Primary build-out of three story buildings.
- Green space occupies 155 acres which is ¼ of the campus
- For more information please go to the following link: http://www.uncw.edu/itsd/documents/UNCWCMPFINAL060411.pdf
James then asked if anyone had any questions.
- Doug Yopp asked how this would work in relation to housing. James Ross answered that he did not work with housing.
- Doug Yopp brought up the fact that more people are taking the park and ride option.
Liz Grimes, Human Resources and Ex-Officio Member of Staff Council, discussed the awards luncheon. She said that she had many volunteers for greeters and door prize runners. The estimated value of door prizes this year was $1700. She asked that all volunteers arrive by 11:30 and wear name tags with ribbons.
Committee Reports:
Executive Committee: Doug Yopp, Chair
The executive committee met at Krazy’s Pizza on Monday, August 6th. The committee discussed the endowment of the staff scholarship.
Orientation Committee: Sherri Batson, Chair - No Report
Nominations Committee: Sherri Batson, Chair
Jody Smith has asked for a replacement for her since she will be unable to participate due to her schedule. Sherri will go through the channels to find someone.
Communications Committee: Sylvester Allen, Chair - No Report
Bylaws Committee: Jennifer Fernandez-Villa, Chair - No Report
Scholarship Committee: David Smith, Chair
- Award for books for community colleges
- Endowment of scholarship
Fund Raising Committee: Bo Dean, Chair
- Move forward with endowment of staff council scholarship. Form will be on every table at staff awards luncheon. Staff Council would have to give 100%
- Amy brought up the poinsettia sale. We hope to do this again. The form would be on the Web site again.
- Possibly selling candy bars, towels, etc.
Public Relations Committee: Nancy Jones, Chair
- Dana Ward has given good information
- The Staff Council will be assisting with the Employee Fair
Old Business:
- Service awards luncheon volunteers overview by Liz Grimes
- Top 10-Committee would pair down to 20
- Council voted to make the top 10 a committee and to change in the by-laws. Doug Yopp made a motion to make top 10 a committee and Bo Dean seconded the motion.
New Business:
- Scholarship agreement was discussed. Provides for endowing. Bo Dean made a motion that we endow the scholarship. David Smith seconded the motion. All were in favor.
- Doug then explained how the endowment would work. The publications and communications committee would work on the information.
- Jane Bullock suggested that a thank-you card be sent to James Ross for taking the time to speak to the Staff Council. Nancy Jones will send a thank you out.
All staff members went to the second floor to have a group photo made. There being no further business, the meeting was adjourned at 4:00 pm.
Respectfully submitted by:
Jane Bullock, Staff Council Secretary
August 27, 2007
Staff Council Meeting Minutes – July 8, 2007
Members Present: Sylvester Allen, Jane Bailey, Grelynn Bradley, Kimberley Cheatham, Sarah Clark, Bo Dean, Rhonda Diggs, Jennifer Fernandez-Villa, George Goudarzi, Susan Gray, Sissy Hendricks, Nancy Jones, Alexis Lee, Tammy McKenzie, Betty Moore, David Parker, Diana Rivenbark, Hillary Ryan, David Smith, Rick Thompson, and Doug Yopp
Members Absent: Gwen Bolden, Jane Bullock, Shari Ricks, Jody Smith, and Laura Zefiretto
Ex officio Members Present:
Sherri Batson, Caroline Cropp, Amy Evans, and Lori Preiss (on behalf of Liz Grimes)
Ex-officio Members Absent: Liz Grimes
Guests: Virginia Baysden, Barbie Cowan, and Beth James
Barbie Cowan attended the meeting to enlist the support and help of the Staff Council for Employee Appreciation Week in October (15-19). After last year’s event a survey was conducted and the results were split so there was no decisive opinion of what staff would like to see during the week. Barbie asked for the Staff Council's help as we know the “heartbeat” of the staff at UNCW. Doug Yopp said an Ad Hoc committee with approximately ten members from Staff Council would be formed to help with the planning for the event. Please let Doug know via e-mail if you would like to be on this Ad Hoc committee or help with the Staff Council booth during the week.
Committee Reports:
Executive Committee: The Executive Committee met this week and began the planning for the new year. The agenda was discussed and finalized for the meeting today.
Orientation Committee: Tamara Matthews conducted the orientation session for newly elected representatives on June 27 and it was a huge success.
Nominations Committee: Susan Gray was nominated and accepted as our new Parliamentarian. She will be a part of the Executive Committee.
Communications Committee: No report
Bylaws Committee: No report
Scholarship Committee: The recipient of the scholarship award, Elizabeth James, attended as our special guest and received the “big check” from our chair for the fall 2007 scholarship in the amount of $500. Kimberley Cheatham stated that the previous committee members have a draft of the scholarship guide for utilization and finalization for the new scholarship committee members.
Fund Raising Committee: No report
Public Relations Committee: No report
Old Business: None
New Business:
Service Awards Luncheon
The annual Service Awards Luncheon will be held Tuesday, August 14 at 12:00 in Wagoner Hall. Last year the Staff Council recognized the Chancellor with a special floral bouquet, vase, and stand. Discussion on whether to recognize the Chancellor again this year resulted in different ideas on whether to recognize all of the Cabinet and ideas on what type of recognition would be best. One recommendation was to recognize all of Cabinet with a donation to our Staff Council Scholarship on behalf of the Cabinet and possibly a blooming plant for each Cabinet member. Each Staff Council member would need to personally donate $5.00 to contribute to a special gift, whichever idea is determined and approved. The discussion was tabled to continue off-line. The decision should be finalized before our next meeting in August.
Election of Committee Chairs
The following members agreed to be Committee Chairs for the next year:
Orientation and Nomination - Sherri Batson (batsons@uncw.edu)
Communications - Sylvester Allen (allens@uncw.edu)
Bylaws - Jennifer Fernandez-Villa (fernandezvillaj@uncw.edu)
Scholarship – David Smith (smithdm@uncw.edu)
Fund Raising – Bo Dean (deanb@uncw.edu)
Public Relations – Nancy Jones (nbjones@uncw.edu)
Please contact these new chairs via e-mail if you wish to join. It was recommended that everyone should join at least one committee but two would be preferred.
Bo Dean stated that he and Sherri Batson were a part of the university’s Diversity Council and welcomed input and suggestions on how to ensure that everyone is welcome here at UNCW.
There being no further business, a motion was made and seconded to adjourn.
Respectfully submitted by:
Tammy McKenzie (on behalf of Jane Bullock)
July 12, 2007
Staff Council Meeting Minutes – June 13, 2007
Members Present: Linda Adkins, Jane Bailey, Sherri Batson, Virginia Baysden, Gwen Bolden, Jane Bullock, Kimberley Cheatham, Rhonda Diggs, George Goudarzi, Joan Greene, Tommy Guinn, Tamara Matthews, Tammy McKenzie, Linda Miller, Shari Ricks, Dana Ward, Sophie Williams, Gloria Willis, Doug Yopp, Laura Zefiretto, Nancy Jones
Members Absent: Karen Brown, Joe Browning, Jody Lamberto, Linda Register, Cheryl Sutton
Ex-officio Members Present: Caroline Cropp, Amy Evans, Liz Grimes
Guests:
Mark Lanier was unable to attend as the guest due to legislative commitments.
Executive Committee: No report
Orientation Committee: Tamara Matthews will be conducting an orientation session for newly elected representatives before June 30th.
Nominations Committee: There are 14 new members on the Staff Council. (See handout 1 on 2007-2008 newly elected representatives). 25% of the university population voted, which was a significant increase in voting participation over previous elections. New members had not been notified as of this meeting. They will start in July. The nominations committee previously e-mailed to university employees slated nominations for elected officials.
Communications Committee: No report
Bylaws Committee: Cheryl Sutton was absent at this meeting. It was noted that the revised Bylaws have been posted to the Staff Council Web site. It was also noted that a copy of the Bylaws should be distributed to the new division representatives at the orientation session.
Scholarship Committee: The recipient of the scholarship award, Elizabeth James, has been notified. Those individuals that did not receive the scholarship received a letter, encouraging them to apply again in the future. It was also noted that a thank you letter should be sent to Andrew Fletcher, of Financial Aid and Veterans Services, for his assistance with the scholarship fund.
Fund Raising Committee: No report
Public Relations Committee: Future business of the Public Relations committee will include working on spotlighting individual divisions on campus, and posting this information to the Staff Council Web site.
Old Business: None
New Business:
Elected officials were voted on during this meeting. The newly elected officials are as follows:
- Chair - Doug Yopp
- Co-Chair – Tammy McKenzie
- Secretary – Jane Bullock
- Treasurer – Rhonda Diggs
There being no further business, a motion was made and seconded to adjourn.
Respectfully submitted,
Shari Ricks
June 15, 2007
Staff Council Meeting Minutes – May 9, 2007
Members Present: Linda Adkins, Sherri Batson, Virginia Baysden , Joe Browning, Jane Bullock, Kimberley Cheatham, Rhonda Diggs, George Goudarzi, Joan Greene, Tommy Guinn, Nancy Jones, Tamara Matthews, , Tammy McKenzie,, Shari Ricks, Dana Ward, Sophie Williams, Gloria Willis, Doug Yopp, and Laura Zefiretto
Members Absent: Jane Bailey, Karen Brown, Jody Lamberto, Linda Register, and Cheryl Sutton
Ex officio Members Present: Amy Evans
Ex-officio Members Absent: Caroline Cropp and Liz Grimes
Guests: David Donaldson, Chief of Police
Chief Donaldson distributed a “Community Response Checklist” to become familiar with in case of a shooter incident (See Handout #1)
Chief Donaldson discussed safety issues in light of the recent VA Tech tragedy.
He discussed the use of a future intercom system to alert university employees to possible violent situations on campus. He is also scheduling safety training sessions on campus, known as “Active Shooter Training”.
For individuals who provide the university with a cell phone number, ITSD will have the ability to text message an urgent message to cell phones. This technology is expected to be available by fall, 2007.
Also, a siren will soon be in place to alert individuals. “Individual Response Plans” for individual buildings on campus will soon be created.
It was noted that the new university police number is (910) 962-2222.
Executive Committee:
Karen Brown will give a report at the June meeting
Orientation Committee:
We are waiting on a report from the Orientation Committee, after the Orientation process takes place in July.
Nominations Committee:
There were a total of 23 applications. The Staff Council agreed to accept two applications that came in past the deadline.
Electronic voting will take place on May 31st.
Communications Committee: No report
Bylaws Committee:
All of the bylaws information has been updated. There was no report.
Scholarship Committee: .As of the beginning of April, two recipients had each been awarded $500.00.
There is a total of $14,356.95 in the scholarship fund!
The Scholarship committee was successful in obtaining a P.O. Box in order to collect scholarship applications in this fashion.
The Scholarship deadline was extended. There were a total of four applications.
Scholarship applicants for three people were distributed during the meeting (See Handout 2).
Voting took place, and one of the applicants was chosen.
Fund Raising Committee: No report
Public Relations Committee:
Information on the public relations committee was put into a binder for the next individuals to refer to that serve on the committee.
Old Business:
Sherri Batson met with the Chancellor and William Fleming to discuss the new Top Ten List.
New Business:
Travel money can now be direct deposited into a fund of an individual’s choice. (Paperwork from Human Resources needs to be filled out in order for monies to be direct deposited.
Tammy McKenzie and Shari Ricks gave an update on the recent Staff Assembly meeting that was held in Chapel Hill from April 19 to April 20, 2007. Shari discussed the meeting with Erskine Bowles, and Tammy discussed committee meetings. (See Handout 3 on Task Force Volunteers)
There being no further business, a motion was made and seconded to adjourn.
Respectfully submitted,
Shari Ricks
June 5, 2007
Staff Council Meeting Minutes – April 11, 2007
Members Present: Linda Adkins, Jane Bailey, Sherri Batson, Virginia Baysden , Jane Bullock, Rhonda Diggs, George Goudarzi, Tommy Guinn, Tamara Matthews, Linda Miller, Tammy McKenzie, Linda Register, Shari Ricks, Jody Smith, Dana Ward, Sophie Williams, and Gloria Willis
Members Absent: Gwen Bolden, Karen Brown, Joe Browning, Kimberly Cheatham, Donna Chapa Crowe, Joan Greene, Cheryl Sutton, Doug Yopp, and Laura Zefiretto
Ex officio Members Present: Caroline Cropp and Amy Evans
Ex-officio Members Absent: Liz Grimes (on vacation)
Guests:
Bonnie Monteleone, new scholarship recipient, was the guest at the April meeting.
William Fleming from Human Resources discussed possible changes to the OSP system.
According to PACE (the President’s Advisory Committee on Effectiveness), the possibility of merging the activities of the Board of Governors and the Office of State Personnel activities has been put on hold. The State Employees Association is not in favor of a University Wide personnel system. Our Chancellor came from a single system university-wide personnel system, and she sees the advantage of a single system.
If legislation passes, the current health plan will switch to a calendar year plan beginning January 1, 2008.
With less than 300 people at UNCW opting to stay with the old health care “indemnity plan”, the plan can’t continue to provide zero cost to the employee. If legislation passes, there will be a change in the cost structure, and therefore, a new monthly charge, and slightly less coverage.
There was discussion of the new Tobacco Cessation plan offered through the N.C. State Health Plan. (See Handout 1). Nicotine patches will be provided at no cost beginning April 10, 2007 through this plan.
William Fleming briefly discussed the new Banding System. The positions at UNCW that are already banded include positions in the police area as well as social research positions.
Starting July 1, banding will start up again. Institutional Services and Office Support divisions will be a few of the next categories to be banded.
NC State is much further along in the banding process.
Banding would eliminate grades!! (The old system of using “steps” in the process are already gone).
Executive Committee:
Mark Lanier will be attending the June meeting to update the Staff Council on current legislative issues.
Orientation Committee:
The Staff Council group is waiting for a date from the orientation committee as to when the next orientation will be conducted.
Nominations Committee:
A brochure has been sent to the Marketing and Communications Department to be approved. The brochure is similar to the one published last year. There has been consideration of doing a brochure for each office. The committee would design these before nominations are held.
The first meeting for new members is in July.
Communications: No report
Bylaws:
The new bylaws will be posted to the Staff Council website.
Scholarship:
Kimberly Cheatham is working on an overall guideline, to describe how the process takes places for selecting candidates. April 15 is the next deadline.
Fund Raising: No report
Public Relations: No report
Old Business
Sherri Batson met with the Chancellor to discuss the new Top Ten List. The Chancellor felt this new list would be a harder list of goals to achieve.
New Business
There being no further business, a motion was made and seconded to adjourn.
Respectfully submitted,
Shari Ricks
May 4, 2007
Members Present: Linda Adkins, Jane Bailey, Sherri Batson, Virginia Baysden, Gwen Bolden, Joe Browning, Jane Bullock, Kimberley Cheatham, Rhonda Diggs, Joan Greene, George Goudarzi, Tommy Guinn, Nancy Jones, Tamara Matthews, Tammy McKenzie, Linda Miller, Sophie Williams, Jody Smith, Cheryl Sutton, Dana Ward, Gloria Willis, and Laura Zefiretto.
Members Absent: Karen Brown, Donna Chapa-Crowe, Linda Register, Shari Ricks, and Doug Yopp
Ex officio Members Present: Amy Evans and Liz Grimes
Ex-officio Members Absent: Caroline Cropp
Guests:
Jim Stacios and Andrea Weaver - UNCW Foundation
The UNCW Foundation was incorporated in 1962 and is run by twenty seven member board of directors whose members include professionals who are called on for their expertise in helping generate funds for the merit scholarship as well as other scholarships that may not be cash. For example, they acquire land, stocks, bonds, and various gifts other than cash that can then be sold or turned into cash for use by the University. Jim stated that Andrea developed a brochure for the Foundation and this can be given to potential donors to provide more information. Jim provided council with copies of the brochure.
Dr. Ken Spackman – Planning Council and Associate Professor of Mathematics and Statistics
Ken spoke to council on the strategic plan of the university and how we measure it. In fall 2003, Chancellor DePaolo held a benchmarking forum where she shared how we compare ourselves with peer and aspirant institutions. The forum was presented to faculty, staff, and students. Chancellor DePaolo requested a comprehensive collection of comparative data with universities similar to UNCW in size and mission. The data collected was the stepping stone to reaching our quantitative goals. Ken gave an example of how our student housing on campus was lower than that of William and Mary in comparison. Efforts to change this resulted and by the upcoming fall 2007 semester, UNC Wilmington will have doubled the number of students housed on campus. The vision statement, core values, and seven strategic goals (and 45 objectives) are all listed on the Planning Council Web site (http://www.uncw.edu/planning). There are ten progress measures utilized to keep track of the quantitative goals. Ken shared that ultimately the plan is to have divisions on campus to help keep track of their objectives. Ken also shared that the Staff Council Chair is now a permanent member of the Planning Council.
Kerry Whipple, Ph.D., Health and Applied Human Sciences
Rebecca Caldwell, Director, Crossroads
Aisha Jones, Kick Butts Coach, student
Kerry, Rebecca, and Aisha presented information on the Campus Tobacco Coalition. They are gathering the support of key student, faculty, and staff constituents for a healthier campus by encouraging tobacco cessation and limiting exposure to second hand smoke. They plan to share the presentation with Cabinet in April and have campus implementation by August 1, 2007. (Sherri Batson sent out an electronic copy of their presentation to the council.)
Executive Committee: No report
Orientation Committee:
Tamara Matthews reported that the presentation had been submitted to council for review. Laura Zefiretto pointed out that only the minutes are kept on the Web site and not the agenda of our meetings. Tamara stated that the quote in the presentation came from the Web site, so both would need to be changed.
Nominations Committee:
Linda Adkins reported that fourteen members would be rotating off council this year and elections will begin in May. Linda will provide a list of those members who will be coming off council this year. Officers will need to be selected from members of council who are continuing into the next term.
Communications: No report
Bylaws:
The Bylaws Committee chair, Cheryl Sutton, reported that the newly approved Bylaws are now available on the Staff Council Web site.
Scholarship:
Kimberley Cheatham presented a revised scholarship application for council review. Linda Adkins suggested removing the request for how recipients would utilize funds if received. Council agreed and Kimberley stated that she plans on reducing the application to one page. Kimberley also stated that the committee is working on a policy and procedures document for future committee members to use as a guide.
Fund Raising: No report
Public Relations:
Dana Ward gave the committee a schedule for articles from various campus divisions. Staff Council members from each division will be photographed and their respective division will be featured on the Staff Council Web site for two months. Sherri Batson suggested that Public Relations, as well as all committees, update their policy and procedures for these types of activities.
Old Business
Top Ten Issues – Please e-mail Sherri Batson by 5:00 pm on Friday, March 16 with any feedback and/or questions about the Top Ten Issues.
New Business
Gwen Bolden shared with the committee about the upcoming Bike to Work Week (April 23-27) and Corporate Challenge (entire month of April). Corporate Challenge involves trying alternative forms of transportation. Both events have various prizes associated, including a two night stay at the Hilton. More information will be presented at the special called meeting later this month.
Gwen also mentioned that student renewal for parking will begin on April 4. Students will be losing parking spaces on campus for fall so this will be a critical time for renewal.
Tommy Guinn reported that the campus electricians now have new blue fire retardant shirts for safety reasons.
There being no further business, a motion was made by Joe Browning and seconded by Cheryl Sutton to adjourn.
Respectfully submitted,
Tammy McKenzie
Staff Council Meeting Minutes – February 14, 2007
Members Present: Sherri Batson, Virginia Baysden , Gwen Bolden, Karen Brown, Joe Browning, Jane Bullock, Donna Chapa Crowe, Kimberley Cheatham, Rhonda Diggs, George Goudarzi, Tommy Guinn, Tammy McKenzie, Linda Miller, Shari Ricks, Jody Smith, Cheryl Sutton, Dana Ward, Gloria Willis, Doug Yopp, and Laura Zefiretto
Members Absent: Linda Adkins, Joan Greene, Linda Register and Dana Ward
Ex officio Members Present: Amy Evans
Ex-officio Members Absent: Caroline Cropp and Liz Grimes
Guests:
Kenneth Spackman originally scheduled to be a speaker at the Feb. 14, was absent.
William Fleming was in attendance at this meeting.
Sharon Boyd was the guest at the February 14th meeting. She showed a UNCW parking presentation, with the proposed 2007-2008 Permit Pricing Proposals.(See Handout 1 on UNCW Parking 2007-2008 Permit Pricing Proposals.)
Sharon Boyd mentioned that the parking representatives were in the middle of a long range planning cycle. By approximately August, this long range planning cycle will be complete, and a 5 year plan will be in place.
On September 30, faculty/staff permits expire, and the new rates will go into effect immediately.
The lot closest to the Chancellor’s office will remain free, in the short term proposed plan.
Executive Committee
Sherri Batson discussed the Top Ten list.
#5 on this list has already been addressed, but it was mentioned that we need to bring an understanding to the University on this issue. It was decided that #5 on the list needs re-wording. It was mentioned that Ken Spackman has some information on staffing ratios and where the university stands on this at this time. It was noted that further re-writes are needed for the Top Ten List, prior to approval. An Ad Hoc Committee will continue working on the Top Ten List. Members of this committee agreed to meet Mon, March 19th, in the morning. Jane Bailey, Donna Chapa-Crowe, and Linda Miller agreed to be members of the Ad Hoc Committee.
The full list of staff council members on the Ad Hoc Committee includes:
Jane Bullock
Tammy McKenzie
Rhonda Diggs
Tommy Guinn
Jane Bailey
Tamara Matthews
Donna Chapa-Crowe
Gwen Bolden
William Fleming mentioned that the banding trend will probably start up again beginning July 1st. (Office support would be one of the next groups)
Orientation Committee
Tamara Matthews has not yet met with the Orientation committee. She is constructing a Powerpoint presentation on the orientation process that will make it easier for a new Chair to conduct an orientation.
Nominations Committee: No report. (Linda Adkins absent)
Communications:
The Communication committee will be getting new members
Bylaws: The Staff Council Bylaws were distributed (See Handout 2). Election of new members will take place April 30 – May 1, 2007. The Executive Committee is to be elected in June. Cheryl Sutton discussed the Bylaws document. Once approved, this document needs to go to the Marketing and Communications department for Style Guide edits and, finally publishing. A motion was made to approve the Bylaws document. Cheryl Sutton introduced Jane Bailey as a new member of the Staff Council group. She is from UNCW’s Facilities Department.
Scholarship: A new scholarship form has been developed. Kimberley Cheatham will send this new form via e-mail to all Staff council members for review.
Fund Raising: No report
Public Relations
The @UNCW Web page is now linked to the Staff Council group.
It was discussed that Public Relations will highlight different employees each month from the Staff Council group on the Staff Council Web page. Laura Zefiretto stated that she would put together a schedule.
Old Business
The staff assembly meeting is scheduled between April 15 – April 17. Cheryl Sutton and Shari Ricks will be attending the Staff Assembly. A question posed for the attendees of this meeting to consider is, "What would be the benefit of a University wide personnel system?" William Fleming is going to do a presentation on this topic. He is scheduled for the meeting on March 14.
New Business
There being no further business, a motion was made and seconded to adjourn.
Respectfully submitted,
Shari Ricks
March 12, 2007
Staff Council Meeting Minutes – January 10, 2007
Members Present: Linda Adkins, Sherri Batson, Virginia Baysden , Gwen Bolden, Karen Brown, Joe Browning, Jane Bullock, Kimberley Cheatham, Rhonda Diggs, George Goudarzi, Tommy Guinn, Tammy McKenzie, Linda Miller, Shari Ricks, Jody Smith, Cheryl Sutton, Dana Ward, Gloria Willis, Doug Yopp, and Laura Zefiretto
Members Absent: Donna Chapa-Crowe, Joan Greene, Tamara Matthews and Linda Register
Ex officio Members Present: Amy Evans, Liz Grimes
Ex-officio Members Absent: Caroline Cropp
Guests: Chancellor Rosemary DePaolo was our guest at the January meeting. She reviewed our ideas for our next Top Ten List. On Tues. Jan. 2, there was a University Budget retreat. One of the goals was to establish templates for every budget process for the university.
William Fleming was also a guest at the January meeting. The orientation process for new university employees has taken place for this term. There are now Diversity and Workplace Modules in place as part of these orientation sessions. The HR 3.10 form that Mark Steelman discussed at the December meeting has been approved.
Any new banding positions have been put on hold. The Police and Information Technology Departments already have banded positions in place.
It was noted that UNCW is at the 90% percentile of the state salary average.
A “Pay classification Study” is done each year for each division by Dale Lockwood.
Executive Committee: Ken Spackman will be coming to talk with the Staff Council group at the February meeting
The new Computer Information Systems, or CIS building, is now opened. Tommy Guinn brought up the issue about the ease or lack of ease in servicing new buildings, such as CIS, and the new Cultural Arts Building.
Sherri Batson spent considerable time during this meeting reviewing the updated Top Ten List. The Staff Council group opted to take the issue of relocating Human Resources back to campus off the current list.
New possible Top Ten Issues were discussed at length, to include –
- Addressing of staffing needs.
- The question was raised do we want to ask for additional university funding to increase staffing? We would need to provide UNCW the data to justify this increase in funding, and hence, staffing.
- Making it mandatory for all university personnel to wear a university name badge. It was decided that this is an issue that Human Resources can address.
- Customer Service Training, to standardize general university etiquette and how phones are answered across campus. It was decided again that this is an issue that Human Resources can address.
- Time sheet issues and leave keeping issues to be addressed.
Sherri Batson mentioned she will have William Fleming back to discuss “Issue 6” on the Top Ten List regarding childcare, so Staff Council can receive an update to where we are on the results of the survey.
The Campus Climate Survey Committee will also be coming to speak to Staff Council on “Issue 7”.
Issue 7 reads as such - “Continue to assess all office environments and require all supervisory and management personnel to attend mandatory training on leadership and staff empowerment/development. The university should emphasize that the UNCW campus is a collegial workplace and managers should be respectful of the contributions of all employees. Consideration of this as a university goal.”
It was noted Bonnie Monteleone was chosen as the Scholarship recipient .Sherri Batson sent around a letter Bonnie sent to Staff Council thanking the group for the award. (See Handout
1) John Osinksi has resigned from the Staff Council, since he has taken a lecturer librarian position with Randall library. Linda Sadler will also need to be replaced.
It was mentioned again that there is a videoconferencing session the 2nd Friday of each month at 10:30 a.m. in the distance learning library room at Randall library.
An update was given on the Staff Assembly group. Cheryl Sutton will now be on the Staff Assembly. The next Staff Assembly meeting is scheduled for mid-April. . The Staff Assembly is in the organization process of developing committee heads and committees to come up with a 5 year plan.
J.C. Boykin is the Chair of the Staff Assembly group
Orientation Committee:
Nominations Committee:
Communications:
Bylaws:
Scholarship:
Fund Raising:
Public Relations:
Old Business:
New Business:
There being no further business, a motion was made and seconded to adjourn.
Respectfully submitted,
Shari Ricks
February 14, 2007
