Members Present: Sylvester Allen, Brenda Bierley for Grelynn Bradley, Jennifer Fernandez-Villa, Linda Ferrell, Patricia Fox, Kimberly Goerne, Susan Goodrum, Susan Gray, Sissy Hendricks, Nancy Jones, Marc Maus, Betty Moore, David Parker, Carol Porter, Diana Rivenbark, Carol Russell, David Smith, Ricky Thompson, Melvin Tootoo, and James Watkins.
Members Absent: Tammie Grady, Gail Guthrie, Cynthia Kaiser, Laura LaBree, Alexis Lee, Heidi Messina, and Katie Stowe.
Ex-Officio Members Present: Caroline Cropp, Liz Grimes, and Tammy McKenzie.
Guests: Chancellor DePaolo and Mark Lanier.
- Nancy Jones called the meeting to order at 2:31 pm.
- Rick Thompson confirmed a quorum. There were 20 voting members present.
- Minutes for November were approved.
- The Chancellor visited the SC meeting to thank everyone for their service and to hear feedback on how everyone is doing with the current budget cuts (currently 4%, but we won’t know for sure until late Jan/early Feb when the General Assembly convenes). Some comments received from SC members included:
- Police department is adjusting to the comp-time and over-time cutbacks. Some grumbles, but staying positive.
- MaC has been directing the university community to post items on the web rather than printing to save money.
- Learning Center has been directing students to their website. No complaints thus far.
- Biology is promoting their faculty to use electronic resources rather than printing, in instances where academic/research objectives are unaffected.
- Student Accounts recently moved to completely paperless bills. Some have expressed concern about losing their jobs.
- The Graduate School moved to imaging this summer. As a result, their copying expenses have been greatly reduced. Expressed gratitude in having a job.
- WSE is anxious to see how spring ’09 semester will play out since they will not have the part-time, temporary staff they rely upon. They’re hopeful part-timers can return soon. The school is working together by sharing supplies and reassessing if purchases are needs or wants.
- CAS is educating chairs on ways they can save funds.
The chancellor commends the campus community for pulling together during these tough times and admires the creative and responsible solutions she’s heard. She reminds us that it is because of these tough times that we have been pushed to become more thoughtful in our spending decisions, which is a good thing. She also mentioned how impressed she is by the campus’ response to help the most needy in the Wilmington community.
- Mark Lanier gave a legislative update.
- Legislators will return to Raleigh on January 28. Revenue shortfalls are projected to be around $1.2 billion; this may change in the new year. The BoG has already finalized their budget request which includes asking for more student aid, funding for regional collaborations and other items.
- UNCW BoT will meet this Friday, 12/12 to finalize their recommendations for tuition and fees; they are expected to ask that all tuition be increased 6.5%. If the BoT agrees on this recommendation, it will need to go to the BoG for their approval.
- Current state health plan is $200-300 million short, thus there may be rate increases, co-pay increases, or slight changes to the plan. Nothing has been determined yet, we won’t know until the next session.
- Governor Easley recently announced that building projects that were previously COPS funded will continue (e.g., UNCW Oyster Hatchery). Other projects that were not COPS funded (e.g., Allied Health building) are still up in the air.
- Executive Committee – Chair: Nancy Jones.
- Jones thanked the Fundraising Committee and everyone on Council for their help in making the poinsettia sale a success and for helping to spread some needed holiday cheer across campus.
- UNC Staff Assembly News:
- Wayne Reeves (ECU) is President of the Chair’s Committee; Margo Gross (UNCC) is Vice President; Nancy Jones (UNCW) is Secretary. The UNCW group regularly attending the SA teleconference has agreed to help with the secretarial duties.
- The next SA teleconference meeting is on Friday, December 19th at 10 a.m. in Education Building, 266. Rick Thompson will run this meeting in Nancy’s absence.
- 2009/2010 SA teleconference schedule has been confirmed. All teleconferences will be held on the 4th Friday of the month, from 10am-12pm. Two exceptions are the November and December meetings which will be held on the 2nd or 3rd most appropriate Friday.
- Each year the Chair’s Committee looks at the broad based concerns of all staff and selects one item to work and collect data on – an example is the tuition waiver policy. The Chair’s Committee is now selecting another project in order to formulate a new proposal that should be actionable, not resource intensive and doable within a time frame of 14 to 18 months. Major themes presented to the committee are to be narrowed to the top three. Flexible scheduling, bi-weekly pay checks, and child care appear to be some of the hot topics.
- Jones asked Grimes to talk about the new SPA performance management system which will work to blend the performance evaluation process with the competency assessment process. The current SPA employee rating process will end on March 31 followed by a new 9-month cycle which will be from April 1 to December 31, 2009. This means that the current cycle’s annual appraisal period ends March 31, 2009 and evaluations and ratings of SPA employees must be completed by that date. It is suggested that departments finish out the current cycle between January and March 2009. The new cycle will begin in April and finish December 31, 2009. In the coming months, HR will send emails, provide trainings and hold sessions to educate the campus on this new process.
- Thompson reminded chairs to get their minutes, meeting schedules and proposals to him as soon as possible each month.
- Thompson reminded everyone of the bylaws attendance language. Removal of Members: Any member can be removed for nonperformance of Council duties by a vote of two thirds (2/3) of the voting members of the Council. Nonperformance of Council duties may include, but is not limited to: non-attendance; defined as two (2) or more unexcused absences, unavailability of the member to the staff he/she represents, or conduct injurious to the Council, the University, or the purposes of the Council. Attendance is important because we need 18 voting members at each meeting for a quorum.
- Fernandez-Villa announced she would step down as secretary of SC due to maternity leave. Her last meeting as secretary will be February 2009. Jones will update the Council at the January 2009 meeting on the process for electing a new secretary; if anyone is interested in serving as secretary of SC, please contact Jones.
- Bylaws Committee – Chair: David Parker.
No report.
- Communications Committee – Chair: Sissy Hendricks.
Hendricks thanked Goerne for filling in for her during her absence.
- Fund Raising - Chair: Mel Tootoo.
Tootoo thanked everyone for help with the poinsettia sale.
- Legislative Education Committee – Chair: Marc Maus
The committee will extend another invitation to legislators to visit a SC meeting in the new year, realizing this will be unlikely once session reconvenes.
- Nominations and Elections Committee – Chair: Tammy McKenzie.
McKenzie will contact committee members in January to set up a meeting.
- Orientation Committee – Chair: Susan Gray.
Gray distributed a draft of a SC brochure. The idea is to hand these out at new employee orientation, the perks fair and other publicity venues for SC. Once the brochure is finalized, the committee will ensure wording matches SC website.
- Public Relations – Chair: Susie Goodrum.
Porter attended Faculty Senate meeting on 12/9/08. Visit the FS website for details: http://www.uncw.edu/facsen/index.htm.
- Scholarship Committee – Chair: David Smith.
- The Scholarship Committee brings forth the following motion: The scholarship committee moves that, beginning with the fall 2009 SC scholarship award, the scholarship committee be allowed to review all scholarship applications and present a single applicant to the full staff council for approval as the scholarship recipient.
- The committee feels it is in the best position to review all applications and make the best choice for the award, and that the change in procedure is needed for the following reasons:
- The committee is able to review all application information and reach consensus on a recipient after an open debate on the relative merit of each candidate. It is impossible for the full council to replicate this process during a secret ballot vote.
- We have some concerns about applicant privacy. We try not to ask for much private information, but some sensitive information makes it into the application (GPA, personal information, and statements on financial need) and we feel it would be best to limit the distribution of this information.
- This change would clear up any confusion surrounding the secret ballot vote and remove the need for tiebreakers.
- Given that we receive a relatively low number of applications each cycle (>10), the function of the committee is diminished in that after weeding out ineligibles and less attractive candidates, we are already down to 3 or less finalists and there’s not much else for the committee to do. We feel that this change would make the scholarship committee’s function equitable to that of other committees who are enabled to do their work and make recommendations to the full council based on that effort.
- The motion was passed; the bylaws will be amended.
- Top 10 Issues – Chair: Nancy Jones
If anyone has suggestions for the Top 10 list, please email them to Jones.
- New business
- Fleming gave an update on Mark Steelman’s now vacant position. The position will be advertised in January and a committee will be formed to conduct the search process. McKenzie will serve as SPA representative; others may be contacted as well.
- Fleming reminded everyone that UNCW operates on normal business hours on the 23rd of December. For those wishing to leave early that day, you must obtain supervisor approval and make the appropriate notation on your timesheet.
- Old business
None.
- The meeting was adjourned at 3:43 pm.
- Holiday social. J
Respectfully submitted, December 16, 2008.
Jennifer Fernandez-Villa
Staff Council Meeting Minute- November 12, 2008
Members Present: Jennifer Fernandez-Villa, Linda Ferrell, Kimberly Goerne, Susan Goodrum, Susan Gray, Gail Guthrie, Nancy Jones, Laura LaBree, Alexis Lee, Marc Maus, Heidi Messina, David Parker, Carol Porter, Diana Rivenbark, Carol Russell, David Smith, Katie Stowe, Ricky Thompson, Melvin Tootoo, and James Watkins.
Members Absent: Sylvester Allen, Grelynn Bradley, Patricia Fox, Tammie Grady, Sissy Hendricks, Cynthia Kaiser, and Betty Moore.
Ex-Officio Members Present: Betsy Terkeltoub, Caroline Cropp, and Liz Grimes.
Guests: Sharon Boyd and Kevin Violette.
- Nancy Jones called the meeting to order at 2:34 pm.
- Rick Thompson confirmed a quorum. There were 20 voting members present.
- Minutes for October were approved.
- Sharon Boyd returned to address feedback submitted after her parking fee presentation at last month’s SC meeting. Sharon opened the floor for comments from the group.
- Gray: how are student parking fees decided? Boyd: Based on geography (distance from campus). $218/12 month is the lowest full-time students currently pay.
- Maus: what is the highest student parking rate? Boyd: currently, $270, next year probably $300. Boyd doesn’t want the highest parking rate for faculty/staff to go above the highest student rate.
- Jones clarified suggested scenarios sent to Boyd were from the SC Executive Committee, not SC as a whole.
- Thomson: how many total spaces are there on campus? Boyd: about 7500-7700 spaces; about 9000 decals are sold each year.
- Cropp: people who work off campus shouldn’t have to pay parking. Boyd: off-campus parking spaces (HR, MAC, etc.) are still UNCW (owned or leased) property. Rita Gordon added that all parking funds cover the same costs: monitoring, painting, signs. All faculty/staff are required to pay parking because we don’t choose where we physically work. Also, all UNC system schools charge for parking.
- Gordon mentioned other (more controllable) ways to save money.
- Auxiliary Services is evaluating a faculty/staff meal plan.
- Faculty/staff could participate in the car pool program.
- Jones: the main issue is that the current rates hit the middle salary group the hardest. Boyd: the 5 year plan is to keep increase percentages the same across all salary tiers, not to have the rate become a ratio of salaries. Also, the 25K-40K group has about a 50% discount off the full rate.
- LaBree: why isn’t there a greater spread within the 40K plus group; it doesn’t seem fair that someone making 120K pays the same as someone making 40K? Boyd: the rates we have now stem from the principle that all faculty/staff pay one rate for equal service. Originally there was one flat parking rate. It was later decided that those making less than the NC defined poverty level would receive a discount. Essentially, discounts were based on salary; rates were not based on salary. Parking rates were never intended to be a sliding scale based on salary. The parking office does not have (nor want) access to faculty/staff salary information. The parking office cannot determine the economic condition of every family. One employee may make $80K, but support 6 kids, while another may make $40K but have no dependents; salary is not always a good indicator. Over the years however, parking has moved towards adding more tiers to increase equity in times of recessionary periods (like now). The concern here is that parking rates do not reflect the service parking delivers to the UNCW community. Moreover, since parking increases are expected for the next several years, if we increase those with the highest salaries unproportionally, we could get into a situation where the top tier is paying $700/year for parking within a few years; this could not be justified for the service provided and could negatively affect recruiting talented faculty/staff. Parking’s goal is to keep the value of goods received consistent. In summary, the parking office may add an extra tier as a concession, but will not determine parking rates based on salary. Boyd acknowledges the tough financial times we’re in and takes all considerations very seriously. Boyd would like to meet with the Executive Committee to discuss this issue further.
- Kevin Violette announced upcoming email enhancements.
- The current email system is Exchange 2003, we are moving to Exchange 2007. ITSD has been piloting Exchange 2007 for about 6 months. All student email was migrated to 2007 over fall break; positive feedback received. Upgrading to Exchange 2007 won’t really affect Outlook users. Most changes will come in the web-based email format (OWA). When using the web-based email, users will notice the email is more in line with Outlook (it will have auto address fill-in, better searching mechanisms, give you more out-of-office options and will allow you to view an attachment without having to download it). Also, if you’re a Sammy user, you’ll be able to access and edit Sammy documents from your email. ITSD plans to move all faculty and staff over to Exchange 2007 on 12/16/08; there shouldn’t be any down time, but there may be slowness. Emails regarding this change will be sent to faculty and staff soon.
- All of campus is scheduled to have Office 2007 by June 30. Currently about 80% of the campus is using it. If you/your unit wants Office 2007 installed, send an email to TAC at tac@uncw.edu. All Mac users should have Office 2008 by the end of November 2008.
- Executive Committee – Chair: Nancy Jones
- McKenzie, Batson and Jones attended the UNC Staff Assembly meeting held on Oct 9 and 10th at General Administration. The Staff Assembly was created by President Bowles to seek staff input; the group is now two years old and consists of three voting representatives from each UNC system Institution including UNC TV. McKenzie and Jones showcased a tutorial created by Beth Allred of the Watson School of Education. This tutorial is very helpful in allowing Staff Assembly members to share ideas and information via the Blackboard communication tool. Batson, a past Chair of our Council, has been elected to serve as Secretary and Chair of the Communications Committee of the Staff Assembly this year. President Bowles spoke frankly to our group regarding the budget constraints we are facing. Next year, in all probability, is going to be a flat year meaning employees will not receive any salary raise and will be lucky to see a one-time bonus. President Bowles expressed concern that our health care plan will be impacted and feels staff should be vigilant in trying not to lose ground. We now have employee health coverage at no charge to the employee and we have one of the few defined benefit retirement plans left in the country. The Council is very appreciative of the Chancellor’s and her Cabinet’s support for keeping staff employed and their benefits in tact as we face these budget challenges together.
- Jones is serving on the Senior Management Budget Committee formed by the Chancellor to address the budget cuts necessitated by the current economic woes. Committee members are: Chief Operating Officer (Dr. Brian Chapman), Chief Financial Officer (Mr. Charlie Maimone), Senior Associate VC–Finance (Ms. Kay Ward), Director of Budgets (Mr. Bob Russell), Faculty Senate President (Dr. Bruce McKinney), SGA President (Mr. Mark Blackwell), and the Staff Council Chair (Ms. Nancy Jones). Reductions thus far: $2,837,844. What preparations we are making for a midyear reduction: GA reports State Budget Office will call for another 2% onetime reduction beginning with the November allotment. We are planning to hold back an additional 4% of our 2008-09 General Fund budget: $3,859,228. Guiding Principles: avoid layoffs, avoid internal mid-year price increases to departments or students, protect student financial aid, protect student academic experience, maintain student academic support services, increase revenue contribution of non state supported activities
- Jones reminded everyone of the upcoming Financial Education Seminars, to be held Friday, Nov 14 10:00 – 11:00 Warwick Center Ballroom #1 and on Wednesday, Nov 19 3:00 – 4:00 Wrightsville Beach Room, Fisher Student Center. The university is partnering with SECU to provide helpful information to employees in an effort to provide current strategies to employees who may need this type of helpful information in addressing their personal financial situations.
- Jones gave the Treasurer’s Report: spendable scholarship fund balance: $3,860.07, endowment scholarship fund balance: $14,245.69. A Staff Council Trust Fund is in the process of being created to help us with our upcoming fund raising projects. Stay tuned for updates.
- Thompson reminded committee chairs to send him their monthly report.
- Fernandez-Villa announced changes to dates of two upcoming Staff Assembly video conferences. Correct dates are: Friday, November 21, 10-11 a.m. and Friday, December 19, 10-11 a.m. in the Distance Education Room, Randall Library. Jones said she sent an update via Outlook.
- Bylaws Committee – Chair: David Parker.
No report.
- Communications Committee – Chair: Sissy Hendricks. Report given by Kimberly Goerne.
- The committee is happy to report that Sissy is doing well and sends her regards.
- The committee plans to demonstrate their virtual postcard to SC at next month’s meeting.
- The committee has set up a meeting with several campus units to discuss the faculty & staff admission process in January. The committee will report back after the meeting with updates.
- The virtual suggestion box is doing great. Goerne highlighted several suggestions submitted this month
- remind campus to ‘think sustainability’,
- hold a UNCW family get together once/year,
- have the surplus sale open one hour early for UNCW faculty/staff,
- keep health and wellness low cost,
- pay employees twice/month rather than once/month. Gray commented that this issue is also being addressed by the Top Ten committee.
- offer a Higher Education Administration degree,
- create an official university policy on attending training opportunities (in cases where supervisors or co-workers are unsupportive of attendance)
- allow non-UNCW employees to donate leave to family
- have the penalty fee for not using UNCW Printing Services go to a scholarship rather than to Printing Services. Thompson mentioned Printing Services is a self-supported unit and issues fines because going off campus costs the university more money.
- Answers to all received suggestions are being posted on the website once resolved.
- Goerne asked for clarification on the virtual suggestion box process. Should the committee research answers and respond to suggestions, or should they bring them to the SC each month and have the SC address them as a whole? Jones asked that the committee respond to those it knew the answer to and bring the unanswered ones to SC each month for discussion.
- Fund Raising - Chair: Mel Tootoo
- Everyone should receive a flyer via email about the upcoming poinsettia sale. Please try to sell as many as you can so we can raise money for the Staff Council Scholarship.
- Cropp said she would send an announcement about the poinsettia sale via @UNCW.
- Legislative Education Committee – Chair: Marc Maus
- The committee will invite local politicians to the next SC meeting.
- Nominations and Elections Committee – Chair: Tammy McKenzie.
No report.
- Orientation Committee – Chair: Susan Gray.
- The committee is focusing its efforts on improving the SC brochure distributed at new employee orientation and updating the PP presentation used to welcome new SC members each July.
- Public Relations – Chair: Susie Goodrum.
- This month’s Teal Spotlight (Sonya Kelly, Psychology Department) has been posted.
- Goodrum attended the recent Faculty Senate meeting. Minutes of this meeting can be found on the Faculty Senate website: http://www.uncw.edu/facsen/meetings-minutes.htm.
- Scholarship Committee – Chair: David Smith.
- Staff Council Scholarship applications have been trickling in. Reminder, the spring 2009 deadline is November 15. Please refer to the website (http://www.uncw.edu/uniadv/annual-staff_scholarship.htm) for more information.
- Top 10 Issues – Chair: Nancy Jones
- We will report next month as we were scheduled to meet immediately after the regular meeting.
- New business
- Welcomes were given to new members, Betsy Terkeltoub and Katie Stowe.
- Jones asked for input on the Staff Assembly Top 5. The Staff Assembly wants to gather five staff-related issues and then work with President Bowles to address them at the state level.
- Cropp reminded everyone today is the final day of the Randall Library used book sale.
- Old business
None.
- The meeting was adjourned at 3:52 pm.
Respectfully submitted, November 13, 2008.
Jennifer Fernandez-Villa
Staff Council Meeting Minute- October 08, 2008
Members Present: Grelynn Bradley, Jennifer Fernandez-Villa, Linda Ferrell, Patricia Fox, Susan Goodrum, Susan Gray, Gail Guthrie, Sissy Hendricks, Nancy Jones, Cynthia Kaiser, Laura LaBree, Marc Maus, Heidi Messina, Betty Moore, Carol Porter, Diana Rivenbark, David Smith, Ricky Thompson, Melvin Tootoo and James Watkins.
Members Absent: Sylvester Allen, Kimberly Goerne, Tammie Grady, Alexis Lee, David Parker, Carol Russell, and Katie Stowe.
Ex-Officio Members Present: Betsy Terkeltoub, Caroline Cropp, Liz Grimes and Tammy McKenzie.
Guests: Sharon Boyd and William Fleming.
- Nancy Jones called the meeting to order at 2:34 pm.
- Rick Thompson confirmed a quorum. There were 20 voting members present.
- Minutes for September were approved.
- Sharon Boyd presented on parking fees. Sharon discussed the history of parking fees/salary tiers at UNCW and then explained the proposal to add an extra tier. See handout. Sharon will bring this proposal to the Board of Trustees in April 2009. We will know then if it is/is not approved. For more specific questions, call the parking office at 2-3178.
- William Fleming presented the 07/08 UNCW Annual Workforce Analysis. See handout. HR held benefits forums, at SC’s request, last year and will hold more in the future. The “Facilities Only Employee Relations Forum” was well attended and successful. Several significant changes are anticipated in the tax-deferred annuity area; forums will be held to get the word out about these changes.
- Executive Committee – Chair: Nancy Jones
- Nancy Jones thanked everyone for a successful “Sustaining Our Soaring Spirit” Perks Fair.
- Nancy Jones, Tammy McKenzie and Sherri Batson, will attend the UNC Staff Assembly Meeting Oct 9 and 10th. Staff Assembly will be working on strengthening their committees by spelling out goals and expectations. Nancy will report back on news at the next SC meeting. Nancy mentioned how proud she is of UNCW’s video conference attendance and the support the Executive Committee receives from SC members.
- Nancy gave an update on the Planning Council meeting: the UNCW Mission Statement is being updated in response to the UNC Tomorrow goals.
- Rick Thompson thanked everyone for their hard work at the Perks Fair. He reminded committee chairs to send him committee meeting dates and minutes so the executive committee has time to review them prior to the Staff Council meeting. Motions being made at the SC meeting should be sent to Rick as a separate document. Rick passed around the SC delegate roster to ensure contact information is correct; he’ll e-mail an updated roster shortly.
- Bylaws Committee – Chair: David Parker. Report given by Jennifer Fernandez-Villa.
The committee gave a motion to update the SC bylaws. See handout. Motion passed.
- Communications Committee – Chair: Sissy Hendricks
- Gail presented the idea of a SC virtual postcard. The postcard would be sent to all staff informing them of what SC does. The committee has asked the executive assistants to all Vice Chancellors to send these postcards to their division. The committee will check with C. Maimone and C. Cropp to see if they’d be willing to send out the post card rather than going through VCs. The committee will also consider distribution of the post card for those without access to email.
- Sissy read Suggestion Box comments received this month. The committee will reply to all comments (and post them on the SC website) and also forward them to Top Ten Committee.
- Sissy demonstrated the Staff Council website, highlighting updates.
- Fund Raising - Chair: Mel Tootoo
No report.
- Legislative Education Committee – Chair: Marc Maus
No report.
- Nominations and Elections Committee – Chair: Tammy McKenzie.
No report.
- Orientation Committee – Chair: Susan Gray.
No report.
- Public Relations – Chair: Susie Goodrum.
Susie thanked everyone for a successful Perks Fair, particularly those who secured door prize donations and Rick Thompson for making the SC display board.
- Scholarship Committee – Chair: David Smith.
No report.
- Top 10 Issues – Chair: Nancy Jones
No report.
- New business
None.
- Old business
None.
- The meeting was adjourned at 4:42pm.
Respectfully submitted, October 8, 2008.
Jennifer Fernandez-Villa
Staff Council Meeting Minute- September 10, 2008
Members Present: Sylvester Allen, Grelynn Bradley, Jennifer Fernandez-Villa, Linda Ferrell, Patricia Fox, Kimberly Goerne, Susan Gray, Richie Grimsley, Gail Guthrie, Sissy Hendricks, Nancy Jones, Cynthia Kaiser, Laura LaBree, Alexis Lee, Marc Maus, Heidi Messina, Betty Moore, David Parker, Carol Porter, Diana Rivenbark, Carol Russell, Ricky Thompson, and Melvin Tootoo.
Members Absent: Susan Goodrum, Tammie Grady, David Smith and James Watkins.
Ex-Officio Members Present: Caroline Cropp, Liz Grimes and Tammy McKenzie.
Guest: Rita Gordon.
- Nancy Jones called the meeting to order at 2:34 pm.
- Rick Thompson confirmed a quorum. There were 23 voting members present.
- Minutes for August were approved.
- Diana Rivenbark presented on new Finance Certificate Program. Handout distributed. Business Affairs currently offers individual training sessions, the goal of the Finance Certificate Program is to have a comprehensive training program, offered at 3 different knowledge levels. A certificate will be given to those who successfully complete the program. For more information, attend the Finance Forum & Expo on 10/2/08 at the Burney Center. The Finance Forum & Expo starts promptly at 9 a.m. Finance Certificate Program courses will begin the week of 10/13; you must sign-up via www.remedy.uncw.edu. Course materials will be on the new training Web site (www.uncw.edu/ba/finance/training), once it’s up and running. All those working with finances should attend; all are welcome.
- Rita Gordon presented on Auxiliary Services.
- Parking. Parking is enforced 24/7. If you notice unauthorized people parking in restricted spots, report them to the Visitor’s Booth (2-7203). The Visitor’s Booth will send an enforcement officer to check on the situation. Auxiliary Services is identifying new green commuting practices and ways to reward those who participate. Various updates were given on lots and shuttles.
- Passport office. Auxiliary Services is authorized to issue US passports. Apply 6 weeks in advance.
- One Card. Reminder to ask for Seahawk Savings by showing your ID card to area stores. There are future plans of a faculty/staff meal plan.
- Healthy vending machines are coming to campus (carrots, etc. will be vended).
- The EcoTeal store will open in October in the University Union. The store will sell only organic, recycled and sustainable products.
- There are various committees (parking, dining services, book store) needing members. If you’re interested in joining a committee, e-mail or call Rita at gordonr@uncw.edu or 2-3711.
- The 08/09 SC group photo was re-taken.
- Executive Committee – Chair: Nancy Jones
- Nancy Jones discussed Extended Cabinet Meeting. The UNCW mission statement is being updated/revised; more details to come as progress is made.
- Nancy Jones discussed the Planning Council Meeting. Nancy has been asked to serve on the UNCTomorrow sub-committee on faculty/staff retention; more details to come as progress is made.
- Employee Appreciation Week to be held 9/22-9/26. Brochure will arrive in mail and can be found online at www.uncw.edu/eaw.
- Rick Thompson reminded committee chairs to send him committee meeting dates and minutes so the executive committee has time to review them prior to the Staff Council meeting. Rick is updating the SC delegate roster and committee rosters; he’ll e-mail these updates shortly.
- Grelynn Bradley gave an update on the SC scholarship fund: we currently need $11,620 to endow it. The balance in our other scholarship account is $4,743. Please donate to the SC scholarship fund online if you can.
- Bylaws Committee – Chair: David Parker.
The committee is still gathering data for the SC chair to present to the chancellor on proposed changes to the bylaws. David Parker will meet with David Smith to discuss wording for scholarship application and awarding procedures.
- Communications Committee – Chair: Sissy Hendricks
- The committee developed a Suggestion Box rotation schedule (see handout). Committee members are rotating responsibilities for ensuring the box is moved from place to place, checked for suggestions, and that suggestions are responded to. The committee will bring relevant suggestions to SC meetings each month. The committee is documenting this process and will forward it to next year’s committee to ensure a smooth transition.
- The committee is still working on getting a virtual suggestion box online.
- The committee is writing a Web site maintenance procedure manual.
- The committee is looking at the idea of a SC virtual postcard. The postcard would be sent to all staff informing them of what SC does.
- The September Teal Spotlight (Evonne Daniel) has been posted.
- Kimberly Goerne will work with Kate Struntz to follow up on creating an admissions information forum for staff.
- Fund Raising - Chair: Mel Tootoo
The committee has secured donations from various departments on campus to be raffled during its planned luau event. Handout distributed. During the luau, they will also hold a 50/50. Both the prizes and the 50/50 must first be OK’d by Chancellor’s Office. Nancy Jones is meeting with Max Allen to determine if the prizes and the 50/50 are allowable.
- Legislative Education Committee – Chair: Marc Maus
The committee continues to work with Legal Counsel, HR and Mark Lanier to gather legislative information for staff and determine what can be disseminated. Mark Lanier may present legislative updates to SC at some point.
- Nominations and Elections Committee – Chair: Tammy McKenzie.
No report.
- Orientation Committee – Chair: Susan Gray.
No report.
- Public Relations – Chair: Susie Goodrum. Report given by Carol Porter.
The committee is organizing the SC table at the Perks Fair (9/25). Please sign up to volunteer if you can.
- Scholarship Committee – Chair: David Smith. Report given by Carol Russell.
- The committee will create a poster with photos of past SC scholarship recipients and other information to display at the Perks Fair to promote the SC scholarship.
- Carol Russell will contact Kelly Kennedy to ensure SC has two tables at the Perks Fair.
- The committee is working to revise the scholarship application, but will continue to use the existing format this year.
- Sissy Hendricks will e-mail David Smith to get a write-up on this year’s SC scholarship recipients for the SC Web site.
- Top 10 Issues – Chair: Nancy Jones
Nancy Jones has a meeting with Chancellor DePaolo for the first time on September 17th and will also be invited to a Cabinet meeting where she will present this year’s top ten and get updates on progress thus far.
- New business
Nancy Jones will confirm the site of next month’s meeting as it may change.
- Old business
- The meeting was adjourned at 4:12pm.
Respectfully submitted, September 11, 2008.
Jennifer Fernandez-Villa
Staff Council Meeting Minute- August 13, 2008
Members Present: Sylvester Allen, Grelynn Bradley, Jennifer Fernandez-Villa, Linda Ferrell, Patricia Fox, Kimberly Goerne, Susan Goodrum, Tammie Grady, Susan Gray, Richie Grimsley, Sissy Hendricks, Nancy Jones, Cynthia Kaiser, Laura LaBree, Marc Maus, Heidi Messina, Betty Moore, David Parker, Carol Porter, Carol Russell, David Smith, Ricky Thompson, Melvin Tootoo, and James Watkins
Members Absent: Gail Guthrie, Alexis Lee and Diana Rivenbark
Ex-Officio Members Present: Caroline Cropp, Liz Grimes, and Tammy McKenzie
Guests: MJ Giammaria, Linda-Jean Jay, Janell Johnson
- Nancy Jones called the meeting to order at 2:33 pm.
- Rick Thompson confirmed a quorum. There were 24 voting members present.
- Minutes for July were approved.
- Breakout sessions occurred.
- The two scholarship recipients, MJ Giammaria and Linda-Jean Jay were honored. Their pictures were taken.
- Executive Committee – Chair: Nancy Jones
- Nancy Jones thanked everyone for their help at the Service Awards Luncheon and acknowledged SC member nominees. Liz Grimes thanked everyone who volunteered to be greeters and door prize runners at the Service Awards Luncheon. If you have feedback on the Service Awards Luncheon, please email nbjones@uncw.edu.
- Rick Thompson summarized the Staff Assembly Chairs Meeting teleconference. Five UNCW SC members attended. There were not enough chairs in attendance to reach a quorum. Topics discussed included:
- Institutional email systems; some institutions have gone to gmail. Storage size is the main issue causing this change.
- Feedback from institutions that implemented a 4-day work week. Some went well, some not.
- Nancy Jones discussed Staff Assembly. The three UNCW 3 Staff Assembly representatives are Batson, Jones and McKenzie.
- The Staff Assembly is only 18 months old.
- Staff Assembly is working on improving communication; Blackboard suggested as main communication venue. Nancy will send SC members link to Blackboard so everyone can log in and see what Staff Assembly is up to. Sissy will post the link on the SC website. To access the Staff Assembly blackboard account, use login: staffassembly and the password: blackboard.
- Staff Assembly sent out a survey to measure employee interest in tuition waivers for family members. Nancy will send out survey data, once compiled.
- Grelynn Bradley gave an update on the staff council merit scholarship donation pool. So far she has received $105. Please donate if you can. If you are UNCW alumni, please see item 19.a.ii. below so your funds will be matched.
- Nancy Jones discussed the BoT meeting. The chancellor voiced her support for SC at this meeting.
- Susan Gray discussed Robert's Rules of Order and how they apply to SC. See Susan’s handout.
- Bylaws Committee – Chair: David Parker. No report.
- Communications Committee – Chair: Sissy Hendricks
- Suggestion Box ideas being considered
- How do we effectively promote the box so staff use it?
- Devise a schedule so the box moves around campus to key locations
- How do we let those who submitted comments know their suggestion is being addressed?
- Create a virtual suggestion box
- Website ideas being considered
- Ensure accountability for website.
- Prepare a timeline for website updates (e.g., meeting minutes are posted by the fourth Friday of every month, etc.)
- Use website to get word out about what happens at SC meetings for those who don’t attend.
- UNCW application process for employees wishing to enroll in courses
- Many feel this process (application, registration, tuition waiver) needs more explanation and promotion.
- The Communications Committee made a motion for SC to work with the offices of admissions, graduate school and registrar to clarify, simplify and document this process. Motion passed.
- Fund Raising - Chair: Mel Tootoo
- Committed to raising the bar this year.
- Several ideas were mentioned: seasonal fund raising, a luau, a 50/50 at the perks fair. Involving the community.
- Legislative Education Committee – Chair: Marc Maus
- Chair had meeting Goldgeier and Lanier to discuss what can/can’t be done by SC members.
- Documentation of these policies will be shared with all SC members.
- Nominations and Elections Committee – Chair: Tammy McKenzie. No report.
- Orientation Committee – Chair: Susan Gray. No report.
- Public Relations – Chair: Susie Goodrum
- Perks Fair
- Thursday, 9/25 from 10 am to 3 pm.
- SC will have a booth at the fair. Volunteers are needed to man the booth for 30-minute intervals; email goodrums@uncw.edu to sign-up.
- Small gifts are needed as giveaways; email messinah@uncw.edu if your department has items and Heidi will arrange a time to pick them up from you.
- Scholarship Committee – Chair: David Smith
- Working on revising the scholarship application with goal of having it ready by the perks fair.
- Sissy Hendricks asked committee to review their portion of the SC webpage and ensure nothing is out of date. Email Sissy updated language, if applicable, so she can update webpage.
- Committee will bring proposal to next meeting explaining what will be done to avoid a tie between scholarship applicants.
- Top 10 Issues – Chair: Nancy Jones
- Nancy Jones has a meeting with Max Allen in the coming weeks to discuss the Top 10 list.
- Susan Gray reminded all committee chairs that they must email Rick Thompson by the first Monday of each month their committee reports and the wording of any motions they plan to make at the SC meeting.
- The 08/09 SC group photo was taken.
- New business
- Ex-Officio Amy Evans has left the Chancellor’s office and will no longer serve as ex-officio. SC thanks Amy for her dedication and service to SC.
- Grelynn Bradley inquired about the possibility of moving SC meeting times as 4:30 doesn’t allow sufficient time to get work done when returning to office.
- Rick Thompson mentioned how difficult it is to arrange room reservations after the academic year has begun.
- Nancy Jones said breakout sessions will be held to the end of meetings so those who have to leave early won’t affect a quorum. However, all members are urged to attend and stay for entire meeting as service on Council is an important commitment.
- Executive committee will re-visit this issue towards the end of the year and discuss possible changes for the 09/10 year.
- Old business
- Janell Johnson presented on the UNCW Faculty/Staff Campaign.
- In 2006, over 35% of UNCW employees donated to the university; a very high percentage. Janell urged SC members to remind their colleagues to give when they can.
- Staff Council Merit Scholarship: UNCW alumni (defined as anyone who has taken one class or more), donations are matched when you give online (e.g., if you give $10, a donor will give another $10). To donate to the Staff Council Merit Scholarship online, go to https://tswww.uncw.edu/giving/ and select “staff council merit scholarship” under gift designation. Email johnsonja@uncw.edu with questions.
- The meeting was adjourned at 4:15pm.
Respectfully submitted, August 13, 2008.
Jennifer Fernandez-Villa
Staff Council Meeting Minutes - July 08, 2008
Members Present:
Sylvester Allen, Grelynn Bradley, Linda Ferrell, Kimberly Goerne, Susan Goodrum, Susan Gray, Richie Grimsley, Gail Guthrie, Nancy Jones, Cynthia Kaiser, Alexis Lee, Marc Maus, Heidi Messina, Betty Moore, David Parker, Carol Porter, Diana Rivenbark, Carol Russell, David Smith, Ricky Thompson, Melvin Tootoo, and James Watkins
Members Absent: Jennifer Fernandez-Villa, Patricia Fox, Tammie Grady, Sissy Hendricks, and Laura LaBree
Ex Officio Members Present: Amy Evans, Liz Grimes, and Tammy McKenzie
Guest: William Fleming, Human Resources
- Nancy Jones called the meeting to order at 2:35pm.
- Rick Thompson confirmed a quorum. There were 22 voting members present.
- Minutes for June were approved with attendance corrections.
- The Staff Council Executive Committee introduced themselves:
Nancy Jones, Chair
Ricky Thompson, Vice-Chair
Jennifer Fernandez-Villa, Secretary
Grelynn Bradley, Treasurer
Susan Gray, Parliamentarian
Tammy McKenzie, Past Chair
- We went around the room and all Staff Council members introduced themselves and what department they represented.
- Human Resources Benefits Forums – William Fleming
- In response to a request by the UNCW Staff Council, Human Resources held three benefits forums in June. The forums were designed to provide employees with a “face-to-face” opportunity to ask questions about health coverage, retirement plans, insurance plans and other benefits offered at UNCW.
- The forums were well-attended and very interactive. Human Resources received positive feedback from the evaluations and will hold these on a more regular basis.
- Nancy Jones passed around a list of committees and explained that all staff council members participate on at least one committee. The list of committees and their responsibilities had been emailed to all Staff Council members prior to the meeting.
Executive Committee– This committee is comprised of our officers for the year.
Bylaws Committee – Chair: David Parker
This committee reviews and recommends changes to the Bylaws and procedures of the Council. Any updates to the bylaws are due by May of each year.
Nominations and Elections Committee – Chair: Tammy McKenzie
This committee shall handle all nominations and elections procedures as set forth in the bylaws. It shall also be the responsibility of the Committee to contact the nominated candidates prior to the May meeting to be sure they are willing to serve and to fully explain the duties and length of term of each office to the potential candidates.
Communications Committee – Chair: Sissy Hendricks
This committee develops and implements a variety of communications with the Council’s constituencies, paying particular attention to communications with SPA and EPA non-faculty employees at UNCW concerning Council activities and opportunities. One member of the Communications committee will serve as the Staff Council webmaster and is thus responsible for updating and maintaining the Council Web site.
Orientation Committee – Chair: Susan Gray
This committee educates newly elected members and alternates to enable them to become fully contributing members of the Council at their first official meeting, conducts any retreats of the Council and provides continuing development for members. The chair of this committee represents Staff Council during HR’s New Employee Orientation sessions.
Scholarship Committee – Chair: David Smith
This committee monitors the activity of the Scholarship fund as well as the application and award process for the fall and spring semesters. This includes promoting the application period and establishing guidelines for the1) written application, 2) rating system and 3) selection process for use by the Staff Council. Upon selection of a recipient by the Staff Council, the committee works with the Staff Council Chair and Financial Aid Department to distribute a congratulatory letter to the student and ensure the funds are transferred to the student’s account.
Fund Raising - Chair: Mel Tootoo
This committee does fundraisers to increase the base in the Staff Scholarship fund. The committee works with Staff Council to establish fund raising events and solicits volunteers to help with those special projects. The ex-officio representative from the Chancellor’s Office works with the council’s treasurer to insure proper accounting of funds.
Public Relations – Chair: Susie Goodrum
This committee promotes the Objective and accomplishments of the Staff Council. The members recommend new objectives that involve SPA and EPA non-faculty personnel and the Staff Council. The committee works with Marketing and Communications to make sure the Staff Council is recognized for their efforts. A person is assigned from the committee members to send thank you notes on behalf of the Staff Council. The committee’s current focus is to have highlights on specific divisions, to provide updates to @uncw and to promote training opportunities. Members of the Public Relations committee will take turns serving as the Staff Council representative at Faculty Senate meetings.
Legislative Education Committee – Chair: Marc Maus
This committee informs current SPA and EPA non-faculty about issues regarding legislation in the North Carolina House and Senate and the US Congress that directly impacts the employment of SPA and EPA non-faculty at the university. The committee collects information about pending legislation regarding salaries, health care, university funding issues, and other issues pertaining in like scope, communicates pending legislation without prejudice, and creates means for SPA and EPA non-faculty to communicate individual opinions or desires to legislatures under university and State guidelines.
Top 10 Issues – Chair: Nancy Jones
This committee works to articulate the Top 10 issues identified by SPA and EPA non-faculty to be brought forth to the Chancellor on an ongoing basis. The committee’s findings are presented to the Staff Council for review prior to submission to the Chancellor. The Chair of Staff Council will chair this committee.
- Nancy Jones had us break into committee groups. Realizing everyone has a busy schedule she will try to implement these “breakout” sessions on a regular basis at the end of the Staff Council meetings. This will hopefully eliminate the need for too many additional committee meetings during the month.
- Nancy Jones will send an email to the council members with the committee lists. Council members were advised they can attend and participate in any committee without being a member of that committee. For example, the Staff Awards Luncheon in August, the Perks Fair in September and the poinsettia sale in December all rely on volunteers from Staff Council in addition to the committee members’ participation for these events to be a success.
Old Business
1. The Staff Council Scholarship spring award was a tie vote between two applicants. The executive committee met and voted to award both scholarships since there is enough in the scholarship fund to cover this. The Scholarship Committee has been charged with developing guidelines to prevent a tie in the future. Both recipients will be notified of the award.
New Business
1. The Annual Staff Service Awards Luncheon will be held on Thursday, August 7, 2008 in the Burney Center. Members of the Staff Council volunteer to work at the event as greeters and prize runners. Nancy Jones passed around a signup sheet for volunteers. Please wear your name tag that day with your Staff Council ribbon.
2. Last year at the Awards Luncheon in recognition of the support we receive from the Chancellor’s Cabinet a plant was given to each cabinet member. To honor the Chancellor, Staff Council members made donations to the Staff Council Scholarship Fund in her name.
Carol Porter made a Motion to give a plant to each Cabinet member again this year and a donation be made to the Staff Council Scholarship Fund by the Staff Council members in honor of the Chancellor’s support of our council. The motion was seconded by Sylvester Allen.
Following discussion the Motion was amended to indicate the suggested donation should be five dollars. Following further discussion the Motion was amended again.
The amendment to the amended Motion reads as follows:
Staff Council members are asked to consider making a donation toward a gift to the Staff Council Scholarship Fund in appreciation of the Chancellor’s and Cabinet’s support of the Staff Council.
The amended Motion was seconded by Ritchie Grimsley. The Motion passed by unanimous vote.
It is recommended all donations be sent to Grelynn Bradley, the council’s treasurer, by August 1, 2008. Checks can be made out to UNCW Staff Council Scholarship Fund.
3. Employee Appreciation Week is September 22-26, 2008.
a. The Perks Fair will be Thursday, September 25, 2008. Last year our Staff Council booth was very successful. Volunteers will be needed to staff the booth during the day.
b. The 3rd Annual Door Decorating contest will be on the theme “Sustaining our Soaring Spirit”.
c. These events are supported by the Chancellor and it is recommended all staff participate as much as possible.
4. The poinsettia sale in December is another opportunity for Staff Council members to volunteer. You do not have to be on the committee planning an event to volunteer.
5. Video Conference
The next video conference will be held Friday, July 25, 2008 10:00 am Randall Library Distance Learning Center. They will be discussing the survey on tuition waivers.
The video conferences occur the fourth Friday every month. UNCW has had the best attendance of any other school. The Chancellor appreciates our involvement and interaction with the other campuses and institutions. What comes out of these conferences is the fact that all the institutions face the same problems.
6. Amy Evans asked if others were having a problem with the rooms in the Fisher Student Center and the Fisher University Union having names. The confusion seems to come from the fact that both buildings have the same name “Fisher…..” and room numbers are not always listed, just the room names.
David Parker is on the Campus Life Advisory Committee and said this has been discussed in those meetings. Directories will be in place in both buildings but were not being made until the buildings were completed. He will report back to the Staff Council at our August meeting on any updates.
7. Carol Porter brought up the fact that there are limited coffee and food venues on campus when the students are not here. She had received a request from a staff member to inquire about the possibility of expanding these offerings.
8. The status of the electronic timesheet was discussed. Diana Rivenbark said the timesheet is still being tested. Since it is a calendar year form the goal is to have it ready to use by January 2009. William Fleming will give us a timesheet update at our August meeting.
9. Recreation Center update
Staff have heard there is a serious proposal faculty and staff will have to start paying a usage fee to use the student recreation center.
David Parker said this proposal has been made because the Student Recreation Center was paid for with student fees. The maintenance and expenses for this building continue to be paid by student fees. They have done surveys on faculty and staff usage and are using those numbers to determine a fee structure. The faculty/staff usage supersedes what the facility gets paid so we can use the recreation center. He mentioned the students are upset that they must pay fees for this but faculty and staff don’t pay for usage.
When the center is expanded additional funds will need to be raised for the operation of the facility. There is no bond in place yet for this expansion, but there is hope the process can begin in 2009. It was recommended we consider adding this to our Top Ten List this year. Possibly, if the numbers of faculty and staff who use the center are significant, we can look for financial support on campus. This recommendation was given to the Top Ten Committee.
It was recommended we ask Tim McNeilly, Director of Campus Recreation, to speak at a Staff Council meeting and update us on the progress of this expansion project.
Nancy Jones asked for a Motion to adjourn. The motion to adjourn the meeting was made by Richie Grimsley and seconded by Susie Goodrum. The meeting was adjourned at 4:15pm.
Respectfully submitted, July 17, 2008.
Carol Russell
Staff Council Meeting Minutes - June 14, 2008
Members Present: Sylvester Allen, Jane Bailey, Gwen Bolden, Grelynn Bradley, Rhonda Diggs, Susan Gray, Gail Guthrie, Sissy Hendricks, Bev Jolly, Nancy Jones, Laura Labree, Tammy McKenzie, Betty Moore, David Parker, Shari Ricks, Diana Rivenbark, Ricky Thompson
Members Absent: Carol Russell, Jane Bullock, Jennifer Fernandez Villa, Richie Grimsley, Laura Zefiretto.
Ex Officio Members Present: Caroline Cropp, Sherri Batson, Amy Evans, JoAnn Mc Dowell
Ex Officio Members Absent: Liz Grimes
- Tammy McKenzie called meeting to order
- Nancy Jones confirmed a quorum
- Minutes for May were approved
- Committee Reports
EXECUTIVE COMMITTEE: Tammy McKenzie, Chair
The Executive Committee met at Krazy’s Pizza on Tuesday, June 10th. The Service Awards Luncheon to be held on Thursday, August 7th, and there will be a sign up sheet at the Staff Council meeting for volunteers to help and for prize runners.
ORIENTATION COMMITTEE: Sherri Batson, Chair
Sherri has scheduled an Orientation in July.
COMMUNICATIONS: Jane Bailey
Human Resources scheduling Benefits Seminars and is requesting all Staff Council members to attend and wear their badges.
BY-LAWS: Nancy Jones
Approved changes are to be posted on the Web Site.
NOMINATIONS COMMITTEE: Sherri Batson, Chair
See Attachment
SCHOLARSHIP COMMITTEE: David Parker, Chair
We have two (2) finalists: Voted (Tie)
M.J. Giammaria & Linda Jean Jay
*Need to advise more about Scholarship within Divisions
*Question Chancellor for Student Account accessibility for
waived tuition
*Keep a record of prior scholarship applicants for next vote
*Human Resources to add Staff Council Scholarship information
with tuition textbook information.
FUND RAISER COMMITTEE:
No Report
PUBLIC RELATIONS COMMITTEE: Nancy Jones, Chair
Nancy thanks everyone for their support and input this year.
LEGISLATIVE COMMITTEE: Bev Jolly, Chair
No Report
TOP 10 COMMITTEE: Tammy McKenzie
We are keeping several items on the list from before. “Child Care. Etc.”
Tammy thanked William Fleming for all his help and Nancy Jones and the
Communication Committee for presenting to the Staff Council.
Tuition Waiver – From other UNC Schools includes on-line courses.
******CLOSED SESSION*********
NOMINATION FOR EXECUTIVE COMMITTEE 2008/2009
CHAIR NANCY JONES
VICE CHAIR RICKY THOMPSON
SECRETARY JENNIFER FERNANDEZ VILLA
TREASURER GRELYNN BRADLEY
PARLIAMENTARIAN SUSAN GRAY
Passed
VOTE –
TOP TEN – Amended #6 – “included but not limited to Cape Fear Community College”…
“WONDERFUL YEAR”
Tammy expressed her gratitude to the Staff Council on how much positive impact we gave to the campus this year.
There being no further business to discuss, motions were made and seconded, and the meeting was adjourned.
Respectfully submitted this day July 8th:
Rhonda Diggs
Staff Council Treasurer
For
Jane Bullock
Staff Council Secretary
Staff Council Meeting Minutes - May 14, 2008
Members Present: Sylvester Allen, Jane Bailey, Gwen Bolden, Grelynn Bradley, Jane Bullock, Rhonda Diggs, Jennifer Fernandez-Villa, George Goudarzi, Susan Gray, Richie Grimsley, Bev Jolly, Nancy Jones, Laura Labree, Tammy McKenzie, Betty Moore, Diana Rivenbark, Carol Russell, Ricky Thompson, Laura Zefiretto
Members Absent: Gail Guthrie, Sissy Hendricks, Alexis Lee, David Parker, Shari Ricks
Ex officio Members Present: Caroline Cropp, Sherri Batson, Amy Evans, Jo Ann McDowell attended for Liz Grimes
Ex officio Members Absent: Liz Grimes
- Nancy Jones confirmed a quorum
- Minutes were approved
Committee Reports
Executive Committee: Tammy McKenzie, Chair
The executive committee met at Krazy’s Pizza on Tuesday, May 13, 2008 and discussed upcoming events for staff council.
Orientation Committee: Sherri Batson, Chair
No report.
Nominations Committee: Sherri Batson, Chair
We should have an e-mail by Friday, May 16 about voting. Voting will take place online until May 30. Slate of recommended officers for next year are:
Nancy Jones - Chair
Ricky Thompson-Vice Chair
Jennifer Fernandez-Villa-Secretary
Grelynn Bradley-Treasurer
Susan Gray-Parlamantarian
Nominations will be brought to the floor at June meeting for a final vote.
Communications Committee: Sylvester Allen, Chair
Sylvester reported that they met with HR and should have some results by the end of June. HR is preparing a question and answers session forum for three days. It was suggested that staff council be involved in the two day new employee orientation. Sylvester gave the suggestion box to Tammy. Tammy will arrange for the suggestion box to stay in the library for two months. Tracy Chadwick received the Teal spotlight.
Bylaws Committee: Jennifer Fernandez-Villa, Chair
Jennifer presented a handout to the staff council delegates. There was a brief discussion on Article V: #2. The vote as to changes was tabled until our July meeting.
Scholarship Committee: David Smith, Chair
Deadline for applications is May 15. Committee will review the applications and submit to the staff delegates at our next meeting.
Fund Raising Committee: Susan Gray, Chair
No report
Public Relations Committee: Nancy Jones, Chair
Comprise ad hoc group to assist HR with two day employee orientation.
Legislative Committee: Bev Jolly
No report
Top Ten Committee: Tammy McKenzie, Chair
The top ten committee will be meeting to discuss any presented suggestions or revisions. Draft was handed out to staff delegates and these suggestions were made:
- Campus dining year round
- HR satellite office on campus
Old Business
- Suggestion box will be accompanied by a small easel with information about submitting a suggestion. It was suggested that we add something to the Web site letting SPA and non EPA faculty know about the box and where it is located. Questions have been asked as well as e-mails have been received and replied to by our chair. It was asked who will pull the questions from the box and reply to them. Communications and Publications will come up with a procedure. Tabled.
New Business
- Possibility of setting up health care services for SPA and non teaching EPA on campus similar to student health care. Tabled.
- Web site-Laura and Sissy will be working together on our Web site. They will get together with Mary Browning for past accomplishments. Sissy agreed to be Web master next year.
- Staff assembly update- In the UNC system, there are 16 campuses, each has three delegates to staff assembly. Proposed resolutions from the staff assembly were read and discussed. SEANC sent an e-mail out about the governor’s proposed 1.5% raise, $1000 one time bonus, and five days bonus leave for state employees. We are supported by our legislators and they will have a vote to change and/or finalize our increases this summer.
- Jo Ann McDowell thanked everyone for taking part in the child care survey. Over 1100 people completed the survey. 194 said they would serve on the focus groups. There should be a presentation around August.
There being no further business to discuss, motions were made and seconded that the meeting be adjourned.
Respectfully submitted by:
Jane Bullock, Staff Council Secretary
June 3, 2008
April 9, 2008
Staff Council Meeting Minutes - April 9, 2008
Members Present: Sylvester Allen, Jane Bailey, Gwen Bolden, Jane Bullock, Rhonda Diggs, Jennifer Fernandez-Villa, Susan Gray, Gail Guthrie, Nancy Jones, Laura Labree, Tammy McKenzie, David Parker, Shari Ricks, Diana Rivenbark, Ricky Thompson, Laura Zefiretto
Members Absent: Grelynn Bradley, Bo Dean, Sissy Hendricks, Bev Jolly,
Betty Moore, Carol Russell
Ex officio Members Present: Caroline Cropp, Liz Grimes, Amy Evans
Ex officio Members Absent: Sheri Batson
- Nancy Jones confirmed a quorum
- Minutes were approved
- JC Boykin spoke regarding the Staff Assembly
- Made up of 18 staff assemblies
- Goal is to improve communications, understanding and moral throughout the whole of communities.
- Objectives and Functions
- Appointed PACE commission to advise the Staff Assembly.
- What is not being done well
- What is being done well
- Appointed PACE commission to advise the Staff Assembly.
- UNCW tomorrow http://www.nctomorrow.org
- Spoke briefly on why they are building so many elementary schools.
- Lots of changes will take place within the next ten years.
- There are three delegates from each campus on the assembly
- Five year plan
- Tuition assistance and tuition vouchers
- Equitable implementation of career banding with funding support.
- Staff benefits package comparable to faculty benefits package.
- Staff assembly endowed scholarship
- Distinguished staff forum scholarship
- HR task force
- University personnel systems—stay within guidelines
- Refer to last meeting handout
- SPA protection-grievance career paths and development
Committee Reports
Executive Committee: Tammy McKenzie, Chair
The executive committee met at Krazy’s Pizza on Tuesday, April 8, 2008 and discussed upcoming events for staff council.
Orientation Committee: Sherri Batson, Chair: No report
Nominations Committee: Sherri Batson, Chair
Flyers were sent out to departments to post regarding nominating a SPA or EPA non teaching staff to the staff council.
Communications Committee: Sylvester Allen, Chair
Sylvester Allen suggested a discussion of the accessibility and effectiveness of the Human Resources Department with a suggestion that Staff Council partner with Human Resources in conducting a survey to obtain detailed information in a joint effort to improve communication. A point of order was made to move the issue off line for further committee work. William Fleming agreed to talk with the committee after the meeting about the issues to work to resolve them.
Bylaws Committee: Jennifer Fernandez-Villa, Chair: No report.
Scholarship Committee: David Smith, Chair
Scholarship application has been revised. The criteria have been updated. May 15th is the deadline for submitting applications.
Fund Raising Committee: Susan Gray, Chair: No report
Public Relations Committee: Nancy Jones, Chair
Shining teal spotlight is randomly selecting employees to spotlight each month. Elma Cosly is our most recent teal spotlight. You can see her spotlight on our Web site.
Legislative Committee: Bo Dean, Chair: No report
Top Ten Committee: Tammy McKenzie, Chair
Hand out was distributed and everyone was encouraged to bring feedback to the next meeting on the top ten.
Old Business: No old business to report.
New Business:
There being no further business to discuss, motions were made and seconded that the meeting be adjourned.
Respectfully submitted by:
Jane Bullock, Staff Council Secretary
May 12, 2008
Staff Council Meeting Minutes - March 12, 2008
Members Present: Sylvester Allen, Jane Bailey, Grelynn Bradley, Jane Bullock, Bo Dean, Rhonda Diggs, Jennifer Fernandez-Villa, Susan Gray, Sissy Hendricks, Bev Jolly, Nancy Jones, Laura Labree, Tammy McKenzie, Betty Moore, David Parker, Shari Ricks, Diana Rivenbark, Carol Russell, Ricky Thompson
Members Absent: Gail Guthrie, Gwen Bolden, David Smith, Laura Zefiretto
Ex officio Members Present: Caroline Cropp, Sherri Batson, Liz Grimes,
Amy Evans
Ex officio Members Absent: None
- Nancy Jones confirmed a quorum
- Minutes were approved
- Sharon Boyd, Associate Vice Chancellor Business Affairs, spoke to the council on the new parking deck.
- It will be adjacent to Phase III housing and across from the school of education building.
- 922 parking spaces will be available, two elevator towers.
- There will be 30 receptacles for alternative vehicles.
- We will loose around 800 spaces from S & T lots.
- Concern over the loss of the trees. New trees will be planted, and they will try to save as many as they can.
- Plaza on corner with a Dunkin Donuts and convenience store.
- There will be lots of security. White ceilings, good lighting, security cameras, patrols on deck.
- Parking Fees will go up. $277 next year, then $300 the following year.
- Lot D-Hoggard & Hanover will be gated soon. 70 spaces will open up when modulars are removed from the parking lot in front of the Fisher Student Center.
- Bill Dinome spoke regarding the new provost search.
- How to approach interviews.
- Questions can be submitted to the search committee.
- Phone interviews will be done before candidates come to campus.
- William Fleming spoke to us regarding the future of our structure.
- Staff assembly delegates have been getting updates.
- Grievance rights do not change.
- Teachers get stipend depending on the number of students that they teach.
- Indemnity is going away--If not enrolled, the state will enroll.
- Recreate top ten.
- Bo Dean asked for a seat on the board.
- Childcare--Opened bidgs at $25000
- Tammy McKenzie spoke at last Board of Directors meeting and gave an update.
Committee Reports
Executive Committee: Tammy McKenzie, Chair
The executive committee met at Krazy’s Pizza on Tuesday, March 11. JC Boykin will be at the April meeting. The nominations committee will be meeting to discuss nominations to staff council for next year.
Orientation Committee: Sherri Batson, Chair
Susan gave an update regarding the New Employee Orientation. We are going to ask Karen Pappas to come to a meeting to go over the new employee orientation.
Nominations Committee: Sherri Batson, Chair
Received a list of employees for counting delegates. Meeting next week to discuss the slating people for new offices. Nomination form states how many delegates. Existing delegates must be off the council for one year before requesting to go back on.
Communications Committee: Sylvester Allen, Chair - No report
Bylaws Committee: Jennifer Fernandez-Villa, Chair - No report
Scholarship Committee: David Smith, Chair
Met and talked about dates to award the scholarship. Award dates are May 15th for the Fall and November 15th for the Spring. The criteria is not clear; therefore, the terminology will be changed.
Fund Raising Committee: Susan Gray, Chair - No report
Public Relations Committee: Nancy Jones, Chair
Shining teal spotlight is underway. Jennifer Fernandez Villa took care of March. Shari Ricks will take care of April. Susan suggested that each department take $20 from trust fund to give prize. Max Allen might set up a trust in his area. Nancy will put something in writing to Max Allen with our ideas.
Legislative Committee: Bo Dean, Chair - No report
Top Ten Committee: Tammy McKenzie, Chair
Let Tammy know if you would like to be on the committee.
Old Business:
- Seahawk Respect Compact: Given to chancellor.
- Nominations-Sherri Batson covered. Tammy McKenzie stressed that you must be willing to give it your all. Get approval from your supervisor.
- Video conference had the largest attendance at the last meeting.
New Business: None
There being no further business to discuss, Rhonda Diggs made a motion that the meeting adjourn. Sylvester Allen seconded the motion. The meeting adjourned at 4:35 p.m.
Respectfully submitted by:
Jane Bullock, Staff Council Secretary
April 4, 2008
Staff Council Meeting Minutes - February 13, 2008
Members Present: Sylvester Allen, Jane Bailey, Gwen Bolden, Grelynn Bradley, Jane Bullock, Bo Dean, Rhonda Diggs, Jennifer Fernandez-Villa, George Goudarzi, Susan Gray, Sissy Hendricks, Bev Jolly, Nancy Jones, Laura Labree, Alexis Lee, Tammy McKenzie, Betty Moore, David Parker, Shari Ricks, Diana Rivenbark, Carol Russell, David Smith, Ricky Thompson and Laura Zefiretto
Members Absent: Gail Guthrie
Ex officio Members Present: Caroline Cropp, Amy Evans, Sherri Batson
Ex officio Members Absent: Liz Grimes
- Nancy Jones confirmed a quorum
- Minutes were approved
- Dana Ward gave a presentation on skillport.
- Variety of Training
- You can get through a course in two and ½ hours
- For more information go to http:// www.uncw.edu/itsd/cbt/htm
- Bo Dean gave a brief update on the University Diversity Council.
- Seahawk respect compact was approved by the diversity council.
- Staff council was asked to endorse this proposal.
- Before endorsing the proposal, staff council was asked to take it to all staff and EPA non teaching faculty and get their input. Staff council delegates will report at next meeting.
Committee Reports
Executive Committee: Tammy McKenzie, Chair
The executive committee met at Krazy’s Pizza on Tuesday, February 12th. They discussed some of the upcoming special guests. Sharon Boyd will be at the March meeting and JC Boykin will be attending the April Meeting.
Orientation Committee: Sherri Batson, Chair
Reported that staff council is involved in the orientation of new staff.
Nominations Committee: Sherri Batson, Chair
The committee plans to meet in March to discuss nominations.
Communications Committee: Sylvester Allen, Chair
The suggestion box is being distributed around campus.
Bylaws Committee: Jennifer Fernandez-Villa, Chair
Amy will discuss with Mark Lanier his involvement with the Legislative Education Committee
- The wording for the Legislative Education Committee was approved.
- Bo Dean will chair the Legislative Education Committee
- Tammy McKenzie will chair the top 10 committee
Scholarship Committee: David Smith, Chair
Has not met. It was suggested that the application be distributed when the tuition remission and book scholarships go out.
Fund Raising Committee: Chair
It was discussed that we could possibly take the rebate from Uncle Sam in May and apply some toward the scholarship. Also, designate money for grow it your way campaign toward scholarship.
Public Relations Committee: Nancy Jones, Chair
Met on February 4th. They would like to shine the teal spotlight more than one semester. This is only available for SPA and teaching and non-teaching faculty. Jennifer will take care of the month of March, Shari the month of April and Sylvester the month of May. Caroline will do a photo shot.
Old Business:
Patti Fox was presented a check and balloons as the winner of the $500 staff council scholarship, Spring 2008.
New Business
- William Fleming discussed the benefits enrollment. He also informed the staff council of the two day new employee orientation that Karen Papas started. Some of the staff council asked if we could attend. William suggested that we contact Karen Pappas in HR. William also said not to believe the information that was being sent out by the news media stating that we would not be able to receive health insurance when we retire. He informed us that the system is actually over funded.
- Mark Steelman spoke on career banding. This is for SPA employees only. He said that we would see pay improvements over time. Mark stated that employees are concerned about two things.
- Their supervisors competency in making decision on level that employee should be at.
- Equity and fairness in decision
Everyone has the same tools, standards and benchmarks. HR is consulting to help supervisors understand. Many questions were discussed regarding banding.
- The staff council was informed that if you were still on the old health plan, you are required to go to the PPO plan July 1. The old health plan will no longer exist.
- State Employees Credit Union will do taxes if you meet certain criteria.
There being no further business to discuss, Jane Bullock made a motion that the meeting adjourn. Ricky Thompson seconded the motion. The meeting adjourned at 4:40.
Respectfully submitted by:
Jane Bullock, Staff Council Secretary
March 4, 2008
Staff Council Meeting Minutes - January 9, 2008
Members Present: Jane Bailey, Gwen Bolden, Grelynn Bradley, Jane Bullock, Bo Dean, Rhonda Diggs, Jennifer Fernandez-Villa, George Goudarzi, Susan Gray, Gail Guthrie, Bev Jolly, Nancy Jones, Alexis Lee, Tammy McKenzie, David Parker, Diana Rivenbark, Carol Russell, David Smith, Ricky Thompson and Laura Zefiretto
Members Absent: Sylvester Allen, Sissy Hendricks, Shari Ricks, Betty Moore
Ex officio Members Present: Caroline Cropp, Amy Evans, Liz Grimes
Ex officio Members Absent: Sherri Batson
- Nancy Jones confirmed a quorum
- Minutes were approved
- Kevin Violette spoke on Email extender and the benefits to having it. Some of the key features introduced by Kevin were:
-
- Increased productivity
- No training required
- One or two page pamphlet will be supplied
- Reduces emails with quotas
- Servers talk to each other
Kevin stated that e-mail Extender would have better performance and service. He said that we hope to go live by the middle or end of February. Notice of e-mail Extender will go out to faculty and staff soon.
Committee Reports
Executive Committee: Tammy McKenzie, Chair
The executive committee met at Krazy's Pizza on Tuesday, January 8th. They discussed some of the upcoming special guests. Tarnmy informed committee that Dana Ward will be coming to the February meeting.
Orientation Committee: Sherri Batson, Chair - No report.
Nominations Committee: Sherri Batson, Chair
Tammy McKenzie reported in Sherri's absence. She informed the council that we needed to be thinking of people in our area to nominate to staff council. The people would need to portray leadership roles. Also, we are to think about officer for the upcoming year since the two year terms of Jane, Tammy and Rhonda will end.
Communications Committee: Sylvester Allen, Chair - No report.
Bylaws Committee: Jennifer Fernandez-Villa, Chair
The Bylaws committee asked the council to review the following proposed amendment to the By Laws:
- The bylaws have been changed to reflect "Marketing and Communication" (Public Relations committee, line 4). Passed
- Per Liz Grimes, all mentions of "EPA non-teaching faculty" in the bylaws have been changed to "EPA non-faculty".
- Top 10 issues -This committee works to articulate the Top 10 issues identified by SPA and EPA non-faculty to be brought forth to the Chancellor on an ongoing basis. The committee's findings are presented to the Staff Council for review prior to submission to the Chancellor. Passed
- Information regarding Staff Council Legislative Education Committee was submitted to the delegates of the staff council. We reviewed and decided to table until more information from Mark could be received. Amy Evans will check with Mark's involvement with the legislature.
Scholarship Committee: David Smith, Chair
David reported that there were three finalists. Each delegate read their essays and then all voted by secret ballot. Patty Fox in accounting was selected. It was suggested that we have printing services print a big check that could be used over and over and get balloons for the recipient.
Fund Raising Committee: Bo Dean, Chair
Bo asked to step down as the fund raising committee chair. Several suggestions were made for a fund raiser for the spring but no decision was made.
Public Relations Committee: Nancy Jones, Chair
Nancy informed the delegates that they had not met this month but they would work on getting the information together to highlight an employee each semester.
Old Business:
Tammy informed the council that a response had been sent to Rebecca regarding the tobacco coalition and she would share her findings with the delegates of staff council.
New Business:
- Ricky Thompson reported on a special committee that he is on to discuss diversity and campus respect. Liz Grimes, Ricky Thompson, Tom Barth and William Fleming are on the committee. There was much discussion on respect for others. It was brought up that there is not enough student, faculty and staff interaction. UNCW is trying to develop a climate of respect for everyone. The committee is looking at a process for the entire campus community that will work for everyone. It was brought up that this is a very complex issue.
- Janelle Johnson, from the grow it your way campaign, gave a brief overlay of the campaign. She informed us that 18 of 25 in staff council contributed and that the impact of employee gifts make a statement. She also told the staff council about the grow it your way kick off event schedule from three to five on the 2gthof January to be held in the Warwick Center. The School Boys would be performing. Staff council endowment will be on the form for staff and faculty contributions.
There being no further business, the meeting was adjourned at 4:30 pm.
Respectfully submitted by:
Jane Bullock, Staff Council Secretary
February 10, 2008
