Staff Council Meeting Minute- September 10, 2008
Members Present: Sylvester Allen, Grelynn Bradley, Jennifer Fernandez-Villa, Linda Ferrell, Patricia Fox, Kimberly Goerne, Susan Gray, Richie Grimsley, Gail Guthrie, Sissy Hendricks, Nancy Jones, Cynthia Kaiser, Laura LaBree, Alexis Lee, Marc Maus, Heidi Messina, Betty Moore, David Parker, Carol Porter, Diana Rivenbark, Carol Russell, Ricky Thompson, and Melvin Tootoo.
Members Absent: Susan Goodrum, Tammie Grady, David Smith and James Watkins.
Ex-Officio Members Present: Caroline Cropp, Liz Grimes and Tammy McKenzie.
Guest: Rita Gordon.
- Nancy Jones called the meeting to order at 2:34 pm.
- Rick Thompson confirmed a quorum. There were 23 voting members present.
- Minutes for August were approved.
- Diana Rivenbark presented on new Finance Certificate Program. Handout distributed. Business Affairs currently offers individual training sessions, the goal of the Finance Certificate Program is to have a comprehensive training program, offered at 3 different knowledge levels. A certificate will be given to those who successfully complete the program. For more information, attend the Finance Forum & Expo on 10/2/08 at the Burney Center. The Finance Forum & Expo starts promptly at 9 a.m. Finance Certificate Program courses will begin the week of 10/13; you must sign-up via www.remedy.uncw.edu. Course materials will be on the new training Web site (www.uncw.edu/ba/finance/training), once it’s up and running. All those working with finances should attend; all are welcome.
- Rita Gordon presented on Auxiliary Services.
- Parking. Parking is enforced 24/7. If you notice unauthorized people parking in restricted spots, report them to the Visitor’s Booth (2-7203). The Visitor’s Booth will send an enforcement officer to check on the situation. Auxiliary Services is identifying new green commuting practices and ways to reward those who participate. Various updates were given on lots and shuttles.
- Passport office. Auxiliary Services is authorized to issue US passports. Apply 6 weeks in advance.
- One Card. Reminder to ask for Seahawk Savings by showing your ID card to area stores. There are future plans of a faculty/staff meal plan.
- Healthy vending machines are coming to campus (carrots, etc. will be vended).
- The EcoTeal store will open in October in the University Union. The store will sell only organic, recycled and sustainable products.
- There are various committees (parking, dining services, book store) needing members. If you’re interested in joining a committee, e-mail or call Rita at gordonr@uncw.edu or 2-3711.
- The 08/09 SC group photo was re-taken.
- Executive Committee – Chair: Nancy Jones
- Nancy Jones discussed Extended Cabinet Meeting. The UNCW mission statement is being updated/revised; more details to come as progress is made.
- Nancy Jones discussed the Planning Council Meeting. Nancy has been asked to serve on the UNCTomorrow sub-committee on faculty/staff retention; more details to come as progress is made.
- Employee Appreciation Week to be held 9/22-9/26. Brochure will arrive in mail and can be found online at www.uncw.edu/eaw.
- Rick Thompson reminded committee chairs to send him committee meeting dates and minutes so the executive committee has time to review them prior to the Staff Council meeting. Rick is updating the SC delegate roster and committee rosters; he’ll e-mail these updates shortly.
- Grelynn Bradley gave an update on the SC scholarship fund: we currently need $11,620 to endow it. The balance in our other scholarship account is $4,743. Please donate to the SC scholarship fund online if you can.
- Bylaws Committee – Chair: David Parker.
The committee is still gathering data for the SC chair to present to the chancellor on proposed changes to the bylaws. David Parker will meet with David Smith to discuss wording for scholarship application and awarding procedures.
- Communications Committee – Chair: Sissy Hendricks
- The committee developed a Suggestion Box rotation schedule (see handout). Committee members are rotating responsibilities for ensuring the box is moved from place to place, checked for suggestions, and that suggestions are responded to. The committee will bring relevant suggestions to SC meetings each month. The committee is documenting this process and will forward it to next year’s committee to ensure a smooth transition.
- The committee is still working on getting a virtual suggestion box online.
- The committee is writing a Web site maintenance procedure manual.
- The committee is looking at the idea of a SC virtual postcard. The postcard would be sent to all staff informing them of what SC does.
- The September Teal Spotlight (Evonne Daniel) has been posted.
- Kimberly Goerne will work with Kate Struntz to follow up on creating an admissions information forum for staff.
- Fund Raising - Chair: Mel Tootoo
The committee has secured donations from various departments on campus to be raffled during its planned luau event. Handout distributed. During the luau, they will also hold a 50/50. Both the prizes and the 50/50 must first be OK’d by Chancellor’s Office. Nancy Jones is meeting with Max Allen to determine if the prizes and the 50/50 are allowable.
- Legislative Education Committee – Chair: Marc Maus
The committee continues to work with Legal Counsel, HR and Mark Lanier to gather legislative information for staff and determine what can be disseminated. Mark Lanier may present legislative updates to SC at some point.
- Nominations and Elections Committee – Chair: Tammy McKenzie.
No report.
- Orientation Committee – Chair: Susan Gray.
No report.
- Public Relations – Chair: Susie Goodrum. Report given by Carol Porter.
The committee is organizing the SC table at the Perks Fair (9/25). Please sign up to volunteer if you can.
- Scholarship Committee – Chair: David Smith. Report given by Carol Russell.
- The committee will create a poster with photos of past SC scholarship recipients and other information to display at the Perks Fair to promote the SC scholarship.
- Carol Russell will contact Kelly Kennedy to ensure SC has two tables at the Perks Fair.
- The committee is working to revise the scholarship application, but will continue to use the existing format this year.
- Sissy Hendricks will e-mail David Smith to get a write-up on this year’s SC scholarship recipients for the SC Web site.
- Top 10 Issues – Chair: Nancy Jones
Nancy Jones has a meeting with Chancellor DePaolo for the first time on September 17th and will also be invited to a Cabinet meeting where she will present this year’s top ten and get updates on progress thus far.
- New business
Nancy Jones will confirm the site of next month’s meeting as it may change.
- Old business
- The meeting was adjourned at 4:12pm.
Respectfully submitted, September 11, 2008.
Jennifer Fernandez-Villa
Staff Council Meeting Minute- August 13, 2008
Members Present: Sylvester Allen, Grelynn Bradley, Jennifer Fernandez-Villa, Linda Ferrell, Patricia Fox, Kimberly Goerne, Susan Goodrum, Tammie Grady, Susan Gray, Richie Grimsley, Sissy Hendricks, Nancy Jones, Cynthia Kaiser, Laura LaBree, Marc Maus, Heidi Messina, Betty Moore, David Parker, Carol Porter, Carol Russell, David Smith, Ricky Thompson, Melvin Tootoo, and James Watkins
Members Absent: Gail Guthrie, Alexis Lee and Diana Rivenbark
Ex-Officio Members Present: Caroline Cropp, Liz Grimes, and Tammy McKenzie
Guests: MJ Giammaria, Linda-Jean Jay, Janell Johnson
- Nancy Jones called the meeting to order at 2:33 pm.
- Rick Thompson confirmed a quorum. There were 24 voting members present.
- Minutes for July were approved.
- Breakout sessions occurred.
- The two scholarship recipients, MJ Giammaria and Linda-Jean Jay were honored. Their pictures were taken.
- Executive Committee – Chair: Nancy Jones
- Nancy Jones thanked everyone for their help at the Service Awards Luncheon and acknowledged SC member nominees. Liz Grimes thanked everyone who volunteered to be greeters and door prize runners at the Service Awards Luncheon. If you have feedback on the Service Awards Luncheon, please email nbjones@uncw.edu.
- Rick Thompson summarized the Staff Assembly Chairs Meeting teleconference. Five UNCW SC members attended. There were not enough chairs in attendance to reach a quorum. Topics discussed included:
- Institutional email systems; some institutions have gone to gmail. Storage size is the main issue causing this change.
- Feedback from institutions that implemented a 4-day work week. Some went well, some not.
- Nancy Jones discussed Staff Assembly. The three UNCW 3 Staff Assembly representatives are Batson, Jones and McKenzie.
- The Staff Assembly is only 18 months old.
- Staff Assembly is working on improving communication; Blackboard suggested as main communication venue. Nancy will send SC members link to Blackboard so everyone can log in and see what Staff Assembly is up to. Sissy will post the link on the SC website. To access the Staff Assembly blackboard account, use login: staffassembly and the password: blackboard.
- Staff Assembly sent out a survey to measure employee interest in tuition waivers for family members. Nancy will send out survey data, once compiled.
- Grelynn Bradley gave an update on the staff council merit scholarship donation pool. So far she has received $105. Please donate if you can. If you are UNCW alumni, please see item 19.a.ii. below so your funds will be matched.
- Nancy Jones discussed the BoT meeting. The chancellor voiced her support for SC at this meeting.
- Susan Gray discussed Robert's Rules of Order and how they apply to SC. See Susan’s handout.
- Bylaws Committee – Chair: David Parker. No report.
- Communications Committee – Chair: Sissy Hendricks
- Suggestion Box ideas being considered
- How do we effectively promote the box so staff use it?
- Devise a schedule so the box moves around campus to key locations
- How do we let those who submitted comments know their suggestion is being addressed?
- Create a virtual suggestion box
- Website ideas being considered
- Ensure accountability for website.
- Prepare a timeline for website updates (e.g., meeting minutes are posted by the fourth Friday of every month, etc.)
- Use website to get word out about what happens at SC meetings for those who don’t attend.
- UNCW application process for employees wishing to enroll in courses
- Many feel this process (application, registration, tuition waiver) needs more explanation and promotion.
- The Communications Committee made a motion for SC to work with the offices of admissions, graduate school and registrar to clarify, simplify and document this process. Motion passed.
- Fund Raising - Chair: Mel Tootoo
- Committed to raising the bar this year.
- Several ideas were mentioned: seasonal fund raising, a luau, a 50/50 at the perks fair. Involving the community.
- Legislative Education Committee – Chair: Marc Maus
- Chair had meeting Goldgeier and Lanier to discuss what can/can’t be done by SC members.
- Documentation of these policies will be shared with all SC members.
- Nominations and Elections Committee – Chair: Tammy McKenzie. No report.
- Orientation Committee – Chair: Susan Gray. No report.
- Public Relations – Chair: Susie Goodrum
- Perks Fair
- Thursday, 9/25 from 10 am to 3 pm.
- SC will have a booth at the fair. Volunteers are needed to man the booth for 30-minute intervals; email goodrums@uncw.edu to sign-up.
- Small gifts are needed as giveaways; email messinah@uncw.edu if your department has items and Heidi will arrange a time to pick them up from you.
- Scholarship Committee – Chair: David Smith
- Working on revising the scholarship application with goal of having it ready by the perks fair.
- Sissy Hendricks asked committee to review their portion of the SC webpage and ensure nothing is out of date. Email Sissy updated language, if applicable, so she can update webpage.
- Committee will bring proposal to next meeting explaining what will be done to avoid a tie between scholarship applicants.
- Top 10 Issues – Chair: Nancy Jones
- Nancy Jones has a meeting with Max Allen in the coming weeks to discuss the Top 10 list.
- Susan Gray reminded all committee chairs that they must email Rick Thompson by the first Monday of each month their committee reports and the wording of any motions they plan to make at the SC meeting.
- The 08/09 SC group photo was taken.
- New business
- Ex-Officio Amy Evans has left the Chancellor’s office and will no longer serve as ex-officio. SC thanks Amy for her dedication and service to SC.
- Grelynn Bradley inquired about the possibility of moving SC meeting times as 4:30 doesn’t allow sufficient time to get work done when returning to office.
- Rick Thompson mentioned how difficult it is to arrange room reservations after the academic year has begun.
- Nancy Jones said breakout sessions will be held to the end of meetings so those who have to leave early won’t affect a quorum. However, all members are urged to attend and stay for entire meeting as service on Council is an important commitment.
- Executive committee will re-visit this issue towards the end of the year and discuss possible changes for the 09/10 year.
- Old business
- Janell Johnson presented on the UNCW Faculty/Staff Campaign.
- In 2006, over 35% of UNCW employees donated to the university; a very high percentage. Janell urged SC members to remind their colleagues to give when they can.
- Staff Council Merit Scholarship: UNCW alumni (defined as anyone who has taken one class or more), donations are matched when you give online (e.g., if you give $10, a donor will give another $10). To donate to the Staff Council Merit Scholarship online, go to https://tswww.uncw.edu/giving/ and select “staff council merit scholarship” under gift designation. Email johnsonja@uncw.edu with questions.
- The meeting was adjourned at 4:15pm.
Respectfully submitted, August 13, 2008.
Jennifer Fernandez-Villa
Staff Council Meeting Minutes - July 08, 2008
Members Present:
Sylvester Allen, Grelynn Bradley, Linda Ferrell, Kimberly Goerne, Susan Goodrum, Susan Gray, Richie Grimsley, Gail Guthrie, Nancy Jones, Cynthia Kaiser, Alexis Lee, Marc Maus, Heidi Messina, Betty Moore, David Parker, Carol Porter, Diana Rivenbark, Carol Russell, David Smith, Ricky Thompson, Melvin Tootoo, and James Watkins
Members Absent: Jennifer Fernandez-Villa, Patricia Fox, Tammie Grady, Sissy Hendricks, and Laura LaBree
Ex Officio Members Present: Amy Evans, Liz Grimes, and Tammy McKenzie
Guest: William Fleming, Human Resources
- Nancy Jones called the meeting to order at 2:35pm.
- Rick Thompson confirmed a quorum. There were 22 voting members present.
- Minutes for June were approved with attendance corrections.
- The Staff Council Executive Committee introduced themselves:
Nancy Jones, Chair
Ricky Thompson, Vice-Chair
Jennifer Fernandez-Villa, Secretary
Grelynn Bradley, Treasurer
Susan Gray, Parliamentarian
Tammy McKenzie, Past Chair
- We went around the room and all Staff Council members introduced themselves and what department they represented.
- Human Resources Benefits Forums – William Fleming
- In response to a request by the UNCW Staff Council, Human Resources held three benefits forums in June. The forums were designed to provide employees with a “face-to-face” opportunity to ask questions about health coverage, retirement plans, insurance plans and other benefits offered at UNCW.
- The forums were well-attended and very interactive. Human Resources received positive feedback from the evaluations and will hold these on a more regular basis.
- Nancy Jones passed around a list of committees and explained that all staff council members participate on at least one committee. The list of committees and their responsibilities had been emailed to all Staff Council members prior to the meeting.
Executive Committee– This committee is comprised of our officers for the year.
Bylaws Committee – Chair: David Parker
This committee reviews and recommends changes to the Bylaws and procedures of the Council. Any updates to the bylaws are due by May of each year.
Nominations and Elections Committee – Chair: Tammy McKenzie
This committee shall handle all nominations and elections procedures as set forth in the bylaws. It shall also be the responsibility of the Committee to contact the nominated candidates prior to the May meeting to be sure they are willing to serve and to fully explain the duties and length of term of each office to the potential candidates.
Communications Committee – Chair: Sissy Hendricks
This committee develops and implements a variety of communications with the Council’s constituencies, paying particular attention to communications with SPA and EPA non-faculty employees at UNCW concerning Council activities and opportunities. One member of the Communications committee will serve as the Staff Council webmaster and is thus responsible for updating and maintaining the Council Web site.
Orientation Committee – Chair: Susan Gray
This committee educates newly elected members and alternates to enable them to become fully contributing members of the Council at their first official meeting, conducts any retreats of the Council and provides continuing development for members. The chair of this committee represents Staff Council during HR’s New Employee Orientation sessions.
Scholarship Committee – Chair: David Smith
This committee monitors the activity of the Scholarship fund as well as the application and award process for the fall and spring semesters. This includes promoting the application period and establishing guidelines for the1) written application, 2) rating system and 3) selection process for use by the Staff Council. Upon selection of a recipient by the Staff Council, the committee works with the Staff Council Chair and Financial Aid Department to distribute a congratulatory letter to the student and ensure the funds are transferred to the student’s account.
Fund Raising - Chair: Mel Tootoo
This committee does fundraisers to increase the base in the Staff Scholarship fund. The committee works with Staff Council to establish fund raising events and solicits volunteers to help with those special projects. The ex-officio representative from the Chancellor’s Office works with the council’s treasurer to insure proper accounting of funds.
Public Relations – Chair: Susie Goodrum
This committee promotes the Objective and accomplishments of the Staff Council. The members recommend new objectives that involve SPA and EPA non-faculty personnel and the Staff Council. The committee works with Marketing and Communications to make sure the Staff Council is recognized for their efforts. A person is assigned from the committee members to send thank you notes on behalf of the Staff Council. The committee’s current focus is to have highlights on specific divisions, to provide updates to @uncw and to promote training opportunities. Members of the Public Relations committee will take turns serving as the Staff Council representative at Faculty Senate meetings.
Legislative Education Committee – Chair: Marc Maus
This committee informs current SPA and EPA non-faculty about issues regarding legislation in the North Carolina House and Senate and the US Congress that directly impacts the employment of SPA and EPA non-faculty at the university. The committee collects information about pending legislation regarding salaries, health care, university funding issues, and other issues pertaining in like scope, communicates pending legislation without prejudice, and creates means for SPA and EPA non-faculty to communicate individual opinions or desires to legislatures under university and State guidelines.
Top 10 Issues – Chair: Nancy Jones
This committee works to articulate the Top 10 issues identified by SPA and EPA non-faculty to be brought forth to the Chancellor on an ongoing basis. The committee’s findings are presented to the Staff Council for review prior to submission to the Chancellor. The Chair of Staff Council will chair this committee.
- Nancy Jones had us break into committee groups. Realizing everyone has a busy schedule she will try to implement these “breakout” sessions on a regular basis at the end of the Staff Council meetings. This will hopefully eliminate the need for too many additional committee meetings during the month.
- Nancy Jones will send an email to the council members with the committee lists. Council members were advised they can attend and participate in any committee without being a member of that committee. For example, the Staff Awards Luncheon in August, the Perks Fair in September and the poinsettia sale in December all rely on volunteers from Staff Council in addition to the committee members’ participation for these events to be a success.
Old Business
1. The Staff Council Scholarship spring award was a tie vote between two applicants. The executive committee met and voted to award both scholarships since there is enough in the scholarship fund to cover this. The Scholarship Committee has been charged with developing guidelines to prevent a tie in the future. Both recipients will be notified of the award.
New Business
1. The Annual Staff Service Awards Luncheon will be held on Thursday, August 7, 2008 in the Burney Center. Members of the Staff Council volunteer to work at the event as greeters and prize runners. Nancy Jones passed around a signup sheet for volunteers. Please wear your name tag that day with your Staff Council ribbon.
2. Last year at the Awards Luncheon in recognition of the support we receive from the Chancellor’s Cabinet a plant was given to each cabinet member. To honor the Chancellor, Staff Council members made donations to the Staff Council Scholarship Fund in her name.
Carol Porter made a Motion to give a plant to each Cabinet member again this year and a donation be made to the Staff Council Scholarship Fund by the Staff Council members in honor of the Chancellor’s support of our council. The motion was seconded by Sylvester Allen.
Following discussion the Motion was amended to indicate the suggested donation should be five dollars. Following further discussion the Motion was amended again.
The amendment to the amended Motion reads as follows:
Staff Council members are asked to consider making a donation toward a gift to the Staff Council Scholarship Fund in appreciation of the Chancellor’s and Cabinet’s support of the Staff Council.
The amended Motion was seconded by Ritchie Grimsley. The Motion passed by unanimous vote.
It is recommended all donations be sent to Grelynn Bradley, the council’s treasurer, by August 1, 2008. Checks can be made out to UNCW Staff Council Scholarship Fund.
3. Employee Appreciation Week is September 22-26, 2008.
a. The Perks Fair will be Thursday, September 25, 2008. Last year our Staff Council booth was very successful. Volunteers will be needed to staff the booth during the day.
b. The 3rd Annual Door Decorating contest will be on the theme “Sustaining our Soaring Spirit”.
c. These events are supported by the Chancellor and it is recommended all staff participate as much as possible.
4. The poinsettia sale in December is another opportunity for Staff Council members to volunteer. You do not have to be on the committee planning an event to volunteer.
5. Video Conference
The next video conference will be held Friday, July 25, 2008 10:00 am Randall Library Distance Learning Center. They will be discussing the survey on tuition waivers.
The video conferences occur the fourth Friday every month. UNCW has had the best attendance of any other school. The Chancellor appreciates our involvement and interaction with the other campuses and institutions. What comes out of these conferences is the fact that all the institutions face the same problems.
6. Amy Evans asked if others were having a problem with the rooms in the Fisher Student Center and the Fisher University Union having names. The confusion seems to come from the fact that both buildings have the same name “Fisher…..” and room numbers are not always listed, just the room names.
David Parker is on the Campus Life Advisory Committee and said this has been discussed in those meetings. Directories will be in place in both buildings but were not being made until the buildings were completed. He will report back to the Staff Council at our August meeting on any updates.
7. Carol Porter brought up the fact that there are limited coffee and food venues on campus when the students are not here. She had received a request from a staff member to inquire about the possibility of expanding these offerings.
8. The status of the electronic timesheet was discussed. Diana Rivenbark said the timesheet is still being tested. Since it is a calendar year form the goal is to have it ready to use by January 2009. William Fleming will give us a timesheet update at our August meeting.
9. Recreation Center update
Staff have heard there is a serious proposal faculty and staff will have to start paying a usage fee to use the student recreation center.
David Parker said this proposal has been made because the Student Recreation Center was paid for with student fees. The maintenance and expenses for this building continue to be paid by student fees. They have done surveys on faculty and staff usage and are using those numbers to determine a fee structure. The faculty/staff usage supersedes what the facility gets paid so we can use the recreation center. He mentioned the students are upset that they must pay fees for this but faculty and staff don’t pay for usage.
When the center is expanded additional funds will need to be raised for the operation of the facility. There is no bond in place yet for this expansion, but there is hope the process can begin in 2009. It was recommended we consider adding this to our Top Ten List this year. Possibly, if the numbers of faculty and staff who use the center are significant, we can look for financial support on campus. This recommendation was given to the Top Ten Committee.
It was recommended we ask Tim McNeilly, Director of Campus Recreation, to speak at a Staff Council meeting and update us on the progress of this expansion project.
Nancy Jones asked for a Motion to adjourn. The motion to adjourn the meeting was made by Richie Grimsley and seconded by Susie Goodrum. The meeting was adjourned at 4:15pm.
Respectfully submitted, July 17, 2008.
Carol Russell
Staff Council Meeting Minutes - June 14, 2008
Members Present: Sylvester Allen, Jane Bailey, Gwen Bolden, Grelynn Bradley, Rhonda Diggs, Susan Gray, Gail Guthrie, Sissy Hendricks, Bev Jolly, Nancy Jones, Laura Labree, Tammy McKenzie, Betty Moore, David Parker, Shari Ricks, Diana Rivenbark, Ricky Thompson
Members Absent: Carol Russell, Jane Bullock, Jennifer Fernandez Villa, Richie Grimsley, Laura Zefiretto.
Ex Officio Members Present: Caroline Cropp, Sherri Batson, Amy Evans, JoAnn Mc Dowell
Ex Officio Members Absent: Liz Grimes
- Tammy McKenzie called meeting to order
- Nancy Jones confirmed a quorum
- Minutes for May were approved
- Committee Reports
EXECUTIVE COMMITTEE: Tammy McKenzie, Chair
The Executive Committee met at Krazy’s Pizza on Tuesday, June 10th. The Service Awards Luncheon to be held on Thursday, August 7th, and there will be a sign up sheet at the Staff Council meeting for volunteers to help and for prize runners.
ORIENTATION COMMITTEE: Sherri Batson, Chair
Sherri has scheduled an Orientation in July.
COMMUNICATIONS: Jane Bailey
Human Resources scheduling Benefits Seminars and is requesting all Staff Council members to attend and wear their badges.
BY-LAWS: Nancy Jones
Approved changes are to be posted on the Web Site.
NOMINATIONS COMMITTEE: Sherri Batson, Chair
See Attachment
SCHOLARSHIP COMMITTEE: David Parker, Chair
We have two (2) finalists: Voted (Tie)
M.J. Giammaria & Linda Jean Jay
*Need to advise more about Scholarship within Divisions
*Question Chancellor for Student Account accessibility for
waived tuition
*Keep a record of prior scholarship applicants for next vote
*Human Resources to add Staff Council Scholarship information
with tuition textbook information.
FUND RAISER COMMITTEE:
No Report
PUBLIC RELATIONS COMMITTEE: Nancy Jones, Chair
Nancy thanks everyone for their support and input this year.
LEGISLATIVE COMMITTEE: Bev Jolly, Chair
No Report
TOP 10 COMMITTEE: Tammy McKenzie
We are keeping several items on the list from before. “Child Care. Etc.”
Tammy thanked William Fleming for all his help and Nancy Jones and the
Communication Committee for presenting to the Staff Council.
Tuition Waiver – From other UNC Schools includes on-line courses.
******CLOSED SESSION*********
NOMINATION FOR EXECUTIVE COMMITTEE 2008/2009
CHAIR NANCY JONES
VICE CHAIR RICKY THOMPSON
SECRETARY JENNIFER FERNANDEZ VILLA
TREASURER GRELYNN BRADLEY
PARLIAMENTARIAN SUSAN GRAY
Passed
VOTE –
TOP TEN – Amended #6 – “included but not limited to Cape Fear Community College”…
“WONDERFUL YEAR”
Tammy expressed her gratitude to the Staff Council on how much positive impact we gave to the campus this year.
There being no further business to discuss, motions were made and seconded, and the meeting was adjourned.
Respectfully submitted this day July 8th:
Rhonda Diggs
Staff Council Treasurer
For
Jane Bullock
Staff Council Secretary
Staff Council Meeting Minutes - May 14, 2008
Members Present: Sylvester Allen, Jane Bailey, Gwen Bolden, Grelynn Bradley, Jane Bullock, Rhonda Diggs, Jennifer Fernandez-Villa, George Goudarzi, Susan Gray, Richie Grimsley, Bev Jolly, Nancy Jones, Laura Labree, Tammy McKenzie, Betty Moore, Diana Rivenbark, Carol Russell, Ricky Thompson, Laura Zefiretto
Members Absent: Gail Guthrie, Sissy Hendricks, Alexis Lee, David Parker, Shari Ricks
Ex officio Members Present: Caroline Cropp, Sherri Batson, Amy Evans, Jo Ann McDowell attended for Liz Grimes
Ex officio Members Absent: Liz Grimes
- Nancy Jones confirmed a quorum
- Minutes were approved
Committee Reports
Executive Committee: Tammy McKenzie, Chair
The executive committee met at Krazy’s Pizza on Tuesday, May 13, 2008 and discussed upcoming events for staff council.
Orientation Committee: Sherri Batson, Chair
No report.
Nominations Committee: Sherri Batson, Chair
We should have an e-mail by Friday, May 16 about voting. Voting will take place online until May 30. Slate of recommended officers for next year are:
Nancy Jones - Chair
Ricky Thompson-Vice Chair
Jennifer Fernandez-Villa-Secretary
Grelynn Bradley-Treasurer
Susan Gray-Parlamantarian
Nominations will be brought to the floor at June meeting for a final vote.
Communications Committee: Sylvester Allen, Chair
Sylvester reported that they met with HR and should have some results by the end of June. HR is preparing a question and answers session forum for three days. It was suggested that staff council be involved in the two day new employee orientation. Sylvester gave the suggestion box to Tammy. Tammy will arrange for the suggestion box to stay in the library for two months. Tracy Chadwick received the Teal spotlight.
Bylaws Committee: Jennifer Fernandez-Villa, Chair
Jennifer presented a handout to the staff council delegates. There was a brief discussion on Article V: #2. The vote as to changes was tabled until our July meeting.
Scholarship Committee: David Smith, Chair
Deadline for applications is May 15. Committee will review the applications and submit to the staff delegates at our next meeting.
Fund Raising Committee: Susan Gray, Chair
No report
Public Relations Committee: Nancy Jones, Chair
Comprise ad hoc group to assist HR with two day employee orientation.
Legislative Committee: Bev Jolly
No report
Top Ten Committee: Tammy McKenzie, Chair
The top ten committee will be meeting to discuss any presented suggestions or revisions. Draft was handed out to staff delegates and these suggestions were made:
- Campus dining year round
- HR satellite office on campus
Old Business
- Suggestion box will be accompanied by a small easel with information about submitting a suggestion. It was suggested that we add something to the Web site letting SPA and non EPA faculty know about the box and where it is located. Questions have been asked as well as e-mails have been received and replied to by our chair. It was asked who will pull the questions from the box and reply to them. Communications and Publications will come up with a procedure. Tabled.
New Business
- Possibility of setting up health care services for SPA and non teaching EPA on campus similar to student health care. Tabled.
- Web site-Laura and Sissy will be working together on our Web site. They will get together with Mary Browning for past accomplishments. Sissy agreed to be Web master next year.
- Staff assembly update- In the UNC system, there are 16 campuses, each has three delegates to staff assembly. Proposed resolutions from the staff assembly were read and discussed. SEANC sent an e-mail out about the governor’s proposed 1.5% raise, $1000 one time bonus, and five days bonus leave for state employees. We are supported by our legislators and they will have a vote to change and/or finalize our increases this summer.
- Jo Ann McDowell thanked everyone for taking part in the child care survey. Over 1100 people completed the survey. 194 said they would serve on the focus groups. There should be a presentation around August.
There being no further business to discuss, motions were made and seconded that the meeting be adjourned.
Respectfully submitted by:
Jane Bullock, Staff Council Secretary
June 3, 2008
April 9, 2008
Staff Council Meeting Minutes - April 9, 2008
Members Present: Sylvester Allen, Jane Bailey, Gwen Bolden, Jane Bullock, Rhonda Diggs, Jennifer Fernandez-Villa, Susan Gray, Gail Guthrie, Nancy Jones, Laura Labree, Tammy McKenzie, David Parker, Shari Ricks, Diana Rivenbark, Ricky Thompson, Laura Zefiretto
Members Absent: Grelynn Bradley, Bo Dean, Sissy Hendricks, Bev Jolly,
Betty Moore, Carol Russell
Ex officio Members Present: Caroline Cropp, Liz Grimes, Amy Evans
Ex officio Members Absent: Sheri Batson
- Nancy Jones confirmed a quorum
- Minutes were approved
- JC Boykin spoke regarding the Staff Assembly
- Made up of 18 staff assemblies
- Goal is to improve communications, understanding and moral throughout the whole of communities.
- Objectives and Functions
- Appointed PACE commission to advise the Staff Assembly.
- What is not being done well
- What is being done well
- Appointed PACE commission to advise the Staff Assembly.
- UNCW tomorrow http://www.nctomorrow.org
- Spoke briefly on why they are building so many elementary schools.
- Lots of changes will take place within the next ten years.
- There are three delegates from each campus on the assembly
- Five year plan
- Tuition assistance and tuition vouchers
- Equitable implementation of career banding with funding support.
- Staff benefits package comparable to faculty benefits package.
- Staff assembly endowed scholarship
- Distinguished staff forum scholarship
- HR task force
- University personnel systems—stay within guidelines
- Refer to last meeting handout
- SPA protection-grievance career paths and development
Committee Reports
Executive Committee: Tammy McKenzie, Chair
The executive committee met at Krazy’s Pizza on Tuesday, April 8, 2008 and discussed upcoming events for staff council.
Orientation Committee: Sherri Batson, Chair: No report
Nominations Committee: Sherri Batson, Chair
Flyers were sent out to departments to post regarding nominating a SPA or EPA non teaching staff to the staff council.
Communications Committee: Sylvester Allen, Chair
Sylvester Allen suggested a discussion of the accessibility and effectiveness of the Human Resources Department with a suggestion that Staff Council partner with Human Resources in conducting a survey to obtain detailed information in a joint effort to improve communication. A point of order was made to move the issue off line for further committee work. William Fleming agreed to talk with the committee after the meeting about the issues to work to resolve them.
Bylaws Committee: Jennifer Fernandez-Villa, Chair: No report.
Scholarship Committee: David Smith, Chair
Scholarship application has been revised. The criteria have been updated. May 15th is the deadline for submitting applications.
Fund Raising Committee: Susan Gray, Chair: No report
Public Relations Committee: Nancy Jones, Chair
Shining teal spotlight is randomly selecting employees to spotlight each month. Elma Cosly is our most recent teal spotlight. You can see her spotlight on our Web site.
Legislative Committee: Bo Dean, Chair: No report
Top Ten Committee: Tammy McKenzie, Chair
Hand out was distributed and everyone was encouraged to bring feedback to the next meeting on the top ten.
Old Business: No old business to report.
New Business:
There being no further business to discuss, motions were made and seconded that the meeting be adjourned.
Respectfully submitted by:
Jane Bullock, Staff Council Secretary
May 12, 2008
Staff Council Meeting Minutes - March 12, 2008
Members Present: Sylvester Allen, Jane Bailey, Grelynn Bradley, Jane Bullock, Bo Dean, Rhonda Diggs, Jennifer Fernandez-Villa, Susan Gray, Sissy Hendricks, Bev Jolly, Nancy Jones, Laura Labree, Tammy McKenzie, Betty Moore, David Parker, Shari Ricks, Diana Rivenbark, Carol Russell, Ricky Thompson
Members Absent: Gail Guthrie, Gwen Bolden, David Smith, Laura Zefiretto
Ex officio Members Present: Caroline Cropp, Sherri Batson, Liz Grimes,
Amy Evans
Ex officio Members Absent: None
- Nancy Jones confirmed a quorum
- Minutes were approved
- Sharon Boyd, Associate Vice Chancellor Business Affairs, spoke to the council on the new parking deck.
- It will be adjacent to Phase III housing and across from the school of education building.
- 922 parking spaces will be available, two elevator towers.
- There will be 30 receptacles for alternative vehicles.
- We will loose around 800 spaces from S & T lots.
- Concern over the loss of the trees. New trees will be planted, and they will try to save as many as they can.
- Plaza on corner with a Dunkin Donuts and convenience store.
- There will be lots of security. White ceilings, good lighting, security cameras, patrols on deck.
- Parking Fees will go up. $277 next year, then $300 the following year.
- Lot D-Hoggard & Hanover will be gated soon. 70 spaces will open up when modulars are removed from the parking lot in front of the Fisher Student Center.
- Bill Dinome spoke regarding the new provost search.
- How to approach interviews.
- Questions can be submitted to the search committee.
- Phone interviews will be done before candidates come to campus.
- William Fleming spoke to us regarding the future of our structure.
- Staff assembly delegates have been getting updates.
- Grievance rights do not change.
- Teachers get stipend depending on the number of students that they teach.
- Indemnity is going away--If not enrolled, the state will enroll.
- Recreate top ten.
- Bo Dean asked for a seat on the board.
- Childcare--Opened bidgs at $25000
- Tammy McKenzie spoke at last Board of Directors meeting and gave an update.
Committee Reports
Executive Committee: Tammy McKenzie, Chair
The executive committee met at Krazy’s Pizza on Tuesday, March 11. JC Boykin will be at the April meeting. The nominations committee will be meeting to discuss nominations to staff council for next year.
Orientation Committee: Sherri Batson, Chair
Susan gave an update regarding the New Employee Orientation. We are going to ask Karen Pappas to come to a meeting to go over the new employee orientation.
Nominations Committee: Sherri Batson, Chair
Received a list of employees for counting delegates. Meeting next week to discuss the slating people for new offices. Nomination form states how many delegates. Existing delegates must be off the council for one year before requesting to go back on.
Communications Committee: Sylvester Allen, Chair - No report
Bylaws Committee: Jennifer Fernandez-Villa, Chair - No report
Scholarship Committee: David Smith, Chair
Met and talked about dates to award the scholarship. Award dates are May 15th for the Fall and November 15th for the Spring. The criteria is not clear; therefore, the terminology will be changed.
Fund Raising Committee: Susan Gray, Chair - No report
Public Relations Committee: Nancy Jones, Chair
Shining teal spotlight is underway. Jennifer Fernandez Villa took care of March. Shari Ricks will take care of April. Susan suggested that each department take $20 from trust fund to give prize. Max Allen might set up a trust in his area. Nancy will put something in writing to Max Allen with our ideas.
Legislative Committee: Bo Dean, Chair - No report
Top Ten Committee: Tammy McKenzie, Chair
Let Tammy know if you would like to be on the committee.
Old Business:
- Seahawk Respect Compact: Given to chancellor.
- Nominations-Sherri Batson covered. Tammy McKenzie stressed that you must be willing to give it your all. Get approval from your supervisor.
- Video conference had the largest attendance at the last meeting.
New Business: None
There being no further business to discuss, Rhonda Diggs made a motion that the meeting adjourn. Sylvester Allen seconded the motion. The meeting adjourned at 4:35 p.m.
Respectfully submitted by:
Jane Bullock, Staff Council Secretary
April 4, 2008
Staff Council Meeting Minutes - February 13, 2008
Members Present: Sylvester Allen, Jane Bailey, Gwen Bolden, Grelynn Bradley, Jane Bullock, Bo Dean, Rhonda Diggs, Jennifer Fernandez-Villa, George Goudarzi, Susan Gray, Sissy Hendricks, Bev Jolly, Nancy Jones, Laura Labree, Alexis Lee, Tammy McKenzie, Betty Moore, David Parker, Shari Ricks, Diana Rivenbark, Carol Russell, David Smith, Ricky Thompson and Laura Zefiretto
Members Absent: Gail Guthrie
Ex officio Members Present: Caroline Cropp, Amy Evans, Sherri Batson
Ex officio Members Absent: Liz Grimes
- Nancy Jones confirmed a quorum
- Minutes were approved
- Dana Ward gave a presentation on skillport.
- Variety of Training
- You can get through a course in two and ½ hours
- For more information go to http:// www.uncw.edu/itsd/cbt/htm
- Bo Dean gave a brief update on the University Diversity Council.
- Seahawk respect compact was approved by the diversity council.
- Staff council was asked to endorse this proposal.
- Before endorsing the proposal, staff council was asked to take it to all staff and EPA non teaching faculty and get their input. Staff council delegates will report at next meeting.
Committee Reports
Executive Committee: Tammy McKenzie, Chair
The executive committee met at Krazy’s Pizza on Tuesday, February 12th. They discussed some of the upcoming special guests. Sharon Boyd will be at the March meeting and JC Boykin will be attending the April Meeting.
Orientation Committee: Sherri Batson, Chair
Reported that staff council is involved in the orientation of new staff.
Nominations Committee: Sherri Batson, Chair
The committee plans to meet in March to discuss nominations.
Communications Committee: Sylvester Allen, Chair
The suggestion box is being distributed around campus.
Bylaws Committee: Jennifer Fernandez-Villa, Chair
Amy will discuss with Mark Lanier his involvement with the Legislative Education Committee
- The wording for the Legislative Education Committee was approved.
- Bo Dean will chair the Legislative Education Committee
- Tammy McKenzie will chair the top 10 committee
Scholarship Committee: David Smith, Chair
Has not met. It was suggested that the application be distributed when the tuition remission and book scholarships go out.
Fund Raising Committee: Chair
It was discussed that we could possibly take the rebate from Uncle Sam in May and apply some toward the scholarship. Also, designate money for grow it your way campaign toward scholarship.
Public Relations Committee: Nancy Jones, Chair
Met on February 4th. They would like to shine the teal spotlight more than one semester. This is only available for SPA and teaching and non-teaching faculty. Jennifer will take care of the month of March, Shari the month of April and Sylvester the month of May. Caroline will do a photo shot.
Old Business:
Patti Fox was presented a check and balloons as the winner of the $500 staff council scholarship, Spring 2008.
New Business
- William Fleming discussed the benefits enrollment. He also informed the staff council of the two day new employee orientation that Karen Papas started. Some of the staff council asked if we could attend. William suggested that we contact Karen Pappas in HR. William also said not to believe the information that was being sent out by the news media stating that we would not be able to receive health insurance when we retire. He informed us that the system is actually over funded.
- Mark Steelman spoke on career banding. This is for SPA employees only. He said that we would see pay improvements over time. Mark stated that employees are concerned about two things.
- Their supervisors competency in making decision on level that employee should be at.
- Equity and fairness in decision
Everyone has the same tools, standards and benchmarks. HR is consulting to help supervisors understand. Many questions were discussed regarding banding.
- The staff council was informed that if you were still on the old health plan, you are required to go to the PPO plan July 1. The old health plan will no longer exist.
- State Employees Credit Union will do taxes if you meet certain criteria.
There being no further business to discuss, Jane Bullock made a motion that the meeting adjourn. Ricky Thompson seconded the motion. The meeting adjourned at 4:40.
Respectfully submitted by:
Jane Bullock, Staff Council Secretary
March 4, 2008
Staff Council Meeting Minutes - January 9, 2008
Members Present: Jane Bailey, Gwen Bolden, Grelynn Bradley, Jane Bullock, Bo Dean, Rhonda Diggs, Jennifer Fernandez-Villa, George Goudarzi, Susan Gray, Gail Guthrie, Bev Jolly, Nancy Jones, Alexis Lee, Tammy McKenzie, David Parker, Diana Rivenbark, Carol Russell, David Smith, Ricky Thompson and Laura Zefiretto
Members Absent: Sylvester Allen, Sissy Hendricks, Shari Ricks, Betty Moore
Ex officio Members Present: Caroline Cropp, Amy Evans, Liz Grimes
Ex officio Members Absent: Sherri Batson
- Nancy Jones confirmed a quorum
- Minutes were approved
- Kevin Violette spoke on Email extender and the benefits to having it. Some of the key features introduced by Kevin were:
-
- Increased productivity
- No training required
- One or two page pamphlet will be supplied
- Reduces emails with quotas
- Servers talk to each other
Kevin stated that e-mail Extender would have better performance and service. He said that we hope to go live by the middle or end of February. Notice of e-mail Extender will go out to faculty and staff soon.
Committee Reports
Executive Committee: Tammy McKenzie, Chair
The executive committee met at Krazy's Pizza on Tuesday, January 8th. They discussed some of the upcoming special guests. Tarnmy informed committee that Dana Ward will be coming to the February meeting.
Orientation Committee: Sherri Batson, Chair - No report.
Nominations Committee: Sherri Batson, Chair
Tammy McKenzie reported in Sherri's absence. She informed the council that we needed to be thinking of people in our area to nominate to staff council. The people would need to portray leadership roles. Also, we are to think about officer for the upcoming year since the two year terms of Jane, Tammy and Rhonda will end.
Communications Committee: Sylvester Allen, Chair - No report.
Bylaws Committee: Jennifer Fernandez-Villa, Chair
The Bylaws committee asked the council to review the following proposed amendment to the By Laws:
- The bylaws have been changed to reflect "Marketing and Communication" (Public Relations committee, line 4). Passed
- Per Liz Grimes, all mentions of "EPA non-teaching faculty" in the bylaws have been changed to "EPA non-faculty".
- Top 10 issues -This committee works to articulate the Top 10 issues identified by SPA and EPA non-faculty to be brought forth to the Chancellor on an ongoing basis. The committee's findings are presented to the Staff Council for review prior to submission to the Chancellor. Passed
- Information regarding Staff Council Legislative Education Committee was submitted to the delegates of the staff council. We reviewed and decided to table until more information from Mark could be received. Amy Evans will check with Mark's involvement with the legislature.
Scholarship Committee: David Smith, Chair
David reported that there were three finalists. Each delegate read their essays and then all voted by secret ballot. Patty Fox in accounting was selected. It was suggested that we have printing services print a big check that could be used over and over and get balloons for the recipient.
Fund Raising Committee: Bo Dean, Chair
Bo asked to step down as the fund raising committee chair. Several suggestions were made for a fund raiser for the spring but no decision was made.
Public Relations Committee: Nancy Jones, Chair
Nancy informed the delegates that they had not met this month but they would work on getting the information together to highlight an employee each semester.
Old Business:
Tammy informed the council that a response had been sent to Rebecca regarding the tobacco coalition and she would share her findings with the delegates of staff council.
New Business:
- Ricky Thompson reported on a special committee that he is on to discuss diversity and campus respect. Liz Grimes, Ricky Thompson, Tom Barth and William Fleming are on the committee. There was much discussion on respect for others. It was brought up that there is not enough student, faculty and staff interaction. UNCW is trying to develop a climate of respect for everyone. The committee is looking at a process for the entire campus community that will work for everyone. It was brought up that this is a very complex issue.
- Janelle Johnson, from the grow it your way campaign, gave a brief overlay of the campaign. She informed us that 18 of 25 in staff council contributed and that the impact of employee gifts make a statement. She also told the staff council about the grow it your way kick off event schedule from three to five on the 2gthof January to be held in the Warwick Center. The School Boys would be performing. Staff council endowment will be on the form for staff and faculty contributions.
There being no further business, the meeting was adjourned at 4:30 pm.
Respectfully submitted by:
Jane Bullock, Staff Council Secretary
February 10, 2008
Staff Council Meeting Minutes - December 12, 2007
Members Present: Sylvester Allen, Jane Bailey, Gwen Bolden, Grelynn Bradley, Jane Bullock, Rhonda Diggs, Jennifer Fernandez-Villa, George Goudarzi, Susan Gray, Gail Guthrie, Bev Jolly, Nancy Jones, Alexis Lee, Tammy McKenzie, David Parker, Diana Rivenbark, Carol Russell, David Smith, Ricky Thompson and Laura Zefiretto
Members Absent: Sarah Clark, Bo Dean, Sissy Hendricks, Shari Ricks
Ex officio Members Present: Sherri Batson, Caroline Cropp, Amy Evans,
Liz Grimes
- Tammy McKenzie opened the meeting with the introduction of Cheryl Sutton.
- Cheryl Sutton spoke briefly as a representative to the staff council regarding the upcoming hiring of vice chancellor of business affairs. She asked what impact Ron Core had on our departments. Tammy McKenzie asked what divisions are under business affairs and it was suggested that we go to business affairs website which lists all of the divisions. Cheryl has asked that the staff council approach their individual areas and ask what they feel the vice chancellors role should be.
Committee Reports
Executive Committee: Tammy McKenzie, Chair
The executive committee met at Krazy’s Pizza on Tuesday, December 11, 2007. We discussed plans for future meetings.
Orientation Committee: Sherri Batson, Chair
Orientation packets have been given to the three new members.
Nominations Committee: Sherri Batson, Chair - No report
Communications Committee: Sylvester Allen, Chair
Regarding the suggestions box, there were no upcoming events that would attract staff. Volunteers will take the suggestions box to individual areas. Sylvester will develop a spreadsheet to track the whereabouts of the suggestions box. Sylvester will pick it up from individual areas. The information will be posted on the staff council Web site as well as Caroline Cropp will put it on the @UNCW Web page. Nancy Jones suggested sending out an e-mail to let people know that the box was there for suggestions. A thank you note was sent to Tamara Matthews and those who worked with her during the poinsettia sale.
Bylaws Committee: Jennifer Fernandez-Villa, Chair
The Bylaws committee asked the council to review the following proposed amendment to the ByLaws:
- Public Relations committee, line 4: “The committee works with the Marketing group to make sure the Staff Council is recognized for their efforts”. Change “the Marketing group” to “Marketing and Communications”. To read: “The committee works with Marketing and Communications to make sure the staff Council is recognized for their efforts”. Passed by a unanimous vote.
- Top 10 issues – This committee works to articulate the Top 10 issues identified by SPA and EPA non-teaching faculty to be brought forth to the Chancellor on an ongoing basis. The committee’s findings are presented to the Staff Council for review prior to submission to the Chancellor. Tabled until next meeting. Liz Grimes will check on.
- The ByLaws committee needs proposed wording for the Legislative Education Committee if it wants to be made a standing committee. The council decided to check with Bo since this was his original idea. Jennifer will take it back to the committee. Tabled until next meeting.
Scholarship Committee: David Smith, Chair
Amy Evans reported that some applications had been received. Amy was asked to send the names to the staff council delegates. The staff council has a mail box or they can be hand delivered. Several felt that some may have not gotten to Amy. The committee will meet within the next week.
Fund Raising Committee: Bo Dean, Chair
In Bo’s absence, Amy Evans reported that we made a gross total of $909. Non staff council members delivered the poinsettias. It was suggested that we send Dale Lockwood a thank you note. Sylvester said he would check on this since no reference was made to sending one. It was also suggested that a thank you be sent to the chancellor for providing the treats.
Public Relations Committee: Nancy Jones, Chair
Nancy suggested highlighting a staff person once a semester. Randomly select someone and put their name in a hat and draw. Send any ideas for a slogan to Nancy. Caroline will take a picture and put it on the website. It was suggested that this be done twice a year and names be pulled from the university phone book. The suggestion passed and Nancy will begin working on it.
Old Business:
- The issue of whether or not the staff council would be supporting the UNCW Tobacco Coalition came up. It was stated that #2 was not being enforced. What would happen to faculty doing research regarding tobacco? Sherri asked if it was legal to prohibit smoking in buildings. Carol suggested that a waiver be established for smoking up to 25 feet for a research grant. Sherri asked if smoking areas would be provided for everyone. Amy stated that our full support might be too extreme. Gail brought up that some areas are too narrow for acceptable behavior and we need to be careful. Sherri brought up the fact that we would be representing the entire staff council. It was suggested that it was not the staff councils place to make the decision. Jennifer suggested that we put it in the top ten issues but Alexis stated that it should be a person’s choice. What about the alcohol policies. Many staff delegates remarked that they did not like to walk through smoke. At one time you could smoke in your office. Maybe they should ask for an area 25 feet from the building that is covered. It was suggested that we ask those in our area their opinions. Cameron school of business has done this. They set up urns for people to put their cigarette butts in but they have not abided by it. By asking people to smoke away from the building it was mentioned that this was an infringement on other people’s rights. Do we as staff council feel comfortable putting our stamp on this? Gwen felt that we might be overstepping our bounds. Sherri said that there should be a representative of division. Since the motion was made to support at our previous meeting could we amend that motion. Sherri said yes. Sherri suggested that we give our opinion to the senior officers. Sylvester amended the motion that was on the floor at the November meeting to support the tobacco coalition. He suggested that we send it to the cabinet that the majority of the staff gives their support but some were against. Although the majority of the staff council supports the fact that there should be some restrictions on smoking, not all support the UNCW tobacco coalition. We voted to respond to the request but not support. Bev and Jane both seconded. Gail had concerns over providing an official stamp of approval. Sherri recommended staff council respond in our appropriate role as an advisory committee to the chancellor and should share our findings with her in an official memo. Members voted to approve this recommendation.
New Business
- Jane Bailey gave a brief report on stakeholders. She said that Dr. Core was given the task to respond to the communications with the stakeholders content. Tom Freshwater and Tommy Gwinn felt it has been addressed. This is not something that the chancellor needs to address. It can come off the top 10 issues. Now building and grounds committee will address. Sherri asked if the light bulb issue was addressed. Jane said it had been addressed by Dr. Core.
- Tammy McKenzie passed out information on the Grow it your way campaign which begins in January. She asked if we would read over it and help come up with ideas for more ways to get people to come to events. They are going to highlight the staff council scholarship.
- Rhonda gave a report on the amount toward the endowment for the scholarship which is $14,000.
There being no further business, the meeting was adjourned at 4:30 pm.
Respectfully submitted by:
Jane Bullock, Staff Council Secretary
December 28, 2007
Staff Council Meeting Minutes - November 14, 2007
Members Present: Sylvester Allen, Jane Bailey, Grelynn Bradley, Jane Bullock, Sarah Clark, Bo Dean, Rhonda Diggs, Jennifer Fernandez-Villa, George Goudarzi, Susan Gray, Gail Guthrie, Sissy Hendricks, Bev Jolly, Nancy Jones, Alexis Lee, Tammy McKenzie, David Parker, Diana Rivenbark, Carol Russell, David Smith, Ricky Thompson, Doug Yopp, Laura Zefiretto
Members Absent: Gwen Bolden, Susan Gray, Betty Moore, Shari Ricks,
David Smith
Ex officio Members Present: Sherri Batson, Caroline Cropp, Amy Evans,
Liz Grimes
- Doug Yopp opened the meeting with an introduction of Rebecca Caldwell-Tobacco Coalition
- Rebecca Caldwell gave a presentation on what has happened since she met with the staff council last year. Rebecca informed the council that it is illegal to declare buildings smoke free, but you can regulate up to 100 feet as smoke free. Sixty campuses are now completely smoke free. Christine commented that four NC campuses are smoke free with two of them being community and two private. Christine brought up that you receive less complaints and the campus is more physically attractive. Dr. Whipple surveyed all sections of PED 101. The results showed that 70% were never or were former smokers, 19% smoke when they drink occasionally, 8% smoke daily and 3% did not respond. It was stated that non smokers should not have to walk through cigarette smoke to enter the building.
Rebecca stated that it would cost around $10000 for signage and receptacles. Campuses find success in a constant awareness campaign, rather than positive action. The campaign for compliance would include mailings, posters, events, etc. “Caring for others starts here”. Enforcement of smoke free campus should be a joint community. Non smoking policies should be enforced by University Police: 73% agreed. Non smoking policies should be enforced by administrative personnel in each building: 76% agreed. Students should be involved in enforcement of tobacco free policies: 80% agreed. Bo Dean asked if smoke free is legal. Jane Bailey asked if it had to be 25 feet or could the perimeters be set by departments. Students should be involved as well. The tobacco coalition is asking the staff council for endorsement. Jane Bailey has already asked for comments within her area and received one negative comment. Other than the one negative comment, employees agreed that the University should be a smoke free campus. It was stated that you can quit smoking if you would like but let the coalition help. Bev Jolly said that most students observe the areas that have been established but the School of Business has flower pots that cigarette butts are deposited. Carol Russell said that she did the survey with her area and they wanted to know why we could not go 100%. A motion was made by Nancy Jones that the staff council support the tobacco coalition and Bo Dean seconded the motion. It was decided that the support of the tobacco coalition be tabled until we discuss it within our areas. For more information, go to the coalition’s Web site at http://seahawks.stopsmokingcenter.net .
- Chancellor Rosemary DePaolo came briefly to commend Doug Yopp on his leadership of the Staff Council. She told the staff council that he will be missed.
Committee Reports
Executive Committee: Doug Yopp, Chair
The executive committee met at Krazy’s Pizza on Tuesday, November 6, 2007. We discussed the upcoming poinsettia sale and the top ten.
Orientation Committee: Sherri Batson, Chair
Orientation for new staff council members is in progress
Nominations Committee: Sherri Batson, Chair - No report
Communications Committee: Sylvester Allen, Chair
Suggestion box at all university events that staff attend. Communications will publicize.
Bylaws Committee: Jennifer Fernandez-Villa, Chair - No Report
Scholarship Committee: David Smith, Chair
Publicize scholarship. Date extended to December 15, 2007
Fund Raising Committee: Bo Dean, Chair
Poinsettia sale-We must give a receipt for cash and checks-No blast email will be sent out. Staff council is responsible for getting the word out to departments.
Public Relations Committee: Nancy Jones, Chair
Nancy thanked everyone for helping with the fair. Our booth helped get the word out about the staff council.
Old Business:
- Nominations were brought to the floor for faculty senate representative. Since Sylvester Allen had expressed that he would like to be the representative from staff council, the vote was unanimous.
New Business
- Doug Yopp informed the staff council that he was leaving the university and Tammy McKenzie had agreed to finish out his term as chair of the staff council, leaving her position for Vice Chair open. Nominations were brought to the floor. Nancy Jones and Bo Dean were nominated. Voting was done by secret ballot and Nancy and Bo were asked to leave the room while the voting took place. Nancy Jones was elected to complete Tammy McKenzie’s term.
- Sherri Batson presented Doug Yopp with a paper weight and lapel pin. We all let Doug know how much he would be missed.
There being no further business, the meeting was adjourned at 4:30 pm.
Respectfully submitted by:
Jane Bullock, Staff Council Secretary
September 28, 2007
Staff Council Meeting Minutes - October 10, 2007
Members Present: Sylvester Allen, Gwen Bolden, Grelynn Bradley, Sarah Clark, Rhonda Diggs, George Goudarzi, Susan Gray, Gail Guthrie, Sissy Hendricks, Nancy Jones, Tammy McKenzie, Betty Moore, David Parker, Diana Rivenbark, Carol Russell, David Smith, Ricky Thompson, Doug Yopp and Laura Zefiretto
Members Absent: Jane Bailey, Jane Bullock, Bo Dean, Jennifer Fernandez-Villa, Bev Jolly, Alexis Lee and Shari Ricks
Ex-officio Members Present: Sherri Batson and Caroline Cropp
Special Guests: Linda Adkins, Mark Lanier, William Fleming, Joanne McDowell,
Sandie Sue
Linda Adkins, one of our staff assembly delegates from UNCW, gave an update on the staff assembly meeting held last month in Chapel Hill. This meeting marked the one year anniversary of the approval of the staff assembly body by President Erskine Bowles. There are three people from each of the seventeen campuses serving as delegates to the staff assembly; this group also includes representatives from UNC TV and UNC General Administration. Linda gave council members two handouts; one contained specific information about the staff assembly meeting and the other contained information about university highlights from the 2007 legislative session. One specific item of interest Linda and our representatives enjoyed at the staff assembly meeting was a presentation given by Norma Huston, Executive Director and Tony Caravano, Deputy Director of UNC Tomorrow. Linda encouraged everyone to go to the UNC Tomorrow Web site, www.nctomorrow.org for information regarding this highly prolific program on needs assessment from UNC.
Mark Lanier spoke about salaries. With the state budget of twenty billion dollars, fifty percent goes to state employee salaries. A one percent increase in salaries costs about one million dollars. Ninety percent of the salary budget goes to three groups: State education employees, corrections/police employees and state health agencies employees. Our four percent increase this year was higher than the current rate of inflation; Mark stated that this was a good increase compared with previous years where state employees received minimal increases. Money for increases go to the Office of State Personnel and is allocated based on their guidelines; UNC system does not have flexibility to change those allocations. At the campus level, some contributions can be made into SPA salaries and close to one million dollars have been contributed here at UNCW. The question was asked why UNCW has lower salaries than our constituent universities in the UNC system. Mark stated that historically salaries went down to a minimum when someone vacated a position and cost of living had not been evaluated. William Fleming said over the last two years, UNCW has changed this position and the budget has been decentralized down to departments and UNCW is now playing catch up in terms of salaries. Mark stated that a task force was evaluating a separate personnel system for SPA employees. William clarified that the task force is looking more at the flexibilities within the current system and he also stated that Erskine Bowles has stated that he would not support a separate system for SPA employees.
Mark encouraged the council to get involved with our state representatives and legislature. He encouraged approaching those representatives in the right way to make a positive difference. He also encouraged council members to follow the political activity policy as outlined by our Human Resources department when making those contacts to our state representatives.
A question was asked about UNCW getting less funding per student than our constituents and Mark stated that we currently are under the fourth round of looking at funding for students [baseline funding] and there has been progress debunking the myth that we are not lower funded that other universities in the UNC system. Mark stated that everything done in efforts to change student funding here at UNCW conforms to our strategic goals.
William Fleming spoke briefly on banding to the council. He was scheduled to come to a previous meeting before the banding information sessions were initiated but due to scheduling conflicts he could not come until now. Eight banding information sessions have been scheduled across campus over the past few days; William encouraged council members to attend those sessions for a more comprehensive presentation of the banding initiative. General Administration worked with the General Assembly to approve banding for universities with a timeline suggested to complete the banding process by May 1, 2008. HR has approximately 850 positions to band and 600 of those should be completed by Thanksgiving. A question was asked if banded employees would have a roadmap for skill sets to master to advance within a band. William stated that competencies of the job and university need would be the measures for moving up within a band. William asked for patience and understanding as we move through the transition process.
In 2006, the internal auditors looked at timesheets and discovered inconsistencies in the forms being used on campus. The auditors recommended that Human Resources designate an approved time keeping record for campus. Currently the paper timesheet (HR 08.210) is the official method for time keeping. At about the same time, Staff Council recommended that the University develop an electronic time sheet to replace the paper forms. A committee was formed and led by Kay Fryar to look at the issues and bring a recommendation on what to do about timekeeping forms/system (electronic or paper) to the Cabinet. The committee determined that automated systems such as Kronos are quite expensive and even with the combined buying power of other universities or state agencies combined, it may still be unaffordable. The committee’s findings and proposed options were presented to the cabinet and it was decided to pursue the development of an in-house electronic time sheet that would address the needs of the campus. ITSD conducted a business process analysis and determined that at this time resources are available to develop a secure timesheet (a requirement of internal auditors) that would be available by January 1, 2008 and would be maintained and updated annually by ITSD. Time sheets that have been developed by CAS, Business Affairs/Physical Plant and CMS will be used as models. Sandie Sue stated that once we reach this goal, training and communication would need to be done for a smooth transition. JoAnn McDowell stated that a future goal is to develop a system that would interact with Banner to provide information about the employee when he/she logs into the time sheet.
Committee Reports
Executive Committee: Doug Yopp, Chair
The executive committee met at Krazy’s Pizza on Tuesday, October 9, 2007. Doug thanked the committee chairs for providing their updates in advance to the executive committee. This helps the executive committee set the agenda and stay informed of the accomplishments of the committees.
Orientation Committee: Sherri Batson, Chair
Sherri Batson reported that she would be contacting the three newest members of the council about a staff council orientation session.
Nominations Committee: Sherri Batson, Chair - No report
Communications Committee: Sylvester Allen, Chair
Sylvester Allen reported that the communications committee met jointly with the public relations committee again this month. He presented the great new suggestion box and the idea of having it reside in each council member’s area for a predetermined amount of time for collection of suggestions from those various areas. Discussion about the logistics for the suggestion box arose and so it was suggested for the committee to continue the discussion off line and bring a proposal for the suggestion box to the council at the next meeting.
Bylaws Committee: Jennifer Fernandez-Villa, Chair
Susan Gray stated that the committee has been working on the bylaws documentation for the two new committee proposals (Top Ten and Legislative Education). Once this information is ready, the bylaws committee will bring it to the council for vote and approval.
Scholarship Committee: David Smith, Chair
Doug Yopp reported that the scholarship fund currently has $15,000, which is over half way to endowment status. Doug encouraged council members to consider donations to the endowment for those who may not have already done so.
Fund Raising Committee: Bo Dean, Chair
Caroline Cropp reported that at the last meeting the committee reviewed how the poinsettia sale went last year and discussed how to proceed for this year’s sale. Last year there were three colors from which to choose, but it was agreed to just offer red and white this year.
The other element to last year’s holiday fundraiser was the sale of UNCW note cards and color photographs. Dale Lockwood generously gave staff council a big supply of her note cards, which sold very well. Jane Bullock has volunteered to ask Dale if she is willing to do that again this year.
Public Relations Committee: Nancy Jones, Chair
The public relations and communications committees held a joint meeting again this month. The main topic of discussion was the Employees Perks Fair to be held next Thursday, October 18th. Nancy Jones asked the council at large for more volunteers to work the staff council booth and suggested 2 or 3 members for each time slot would be ideal; a signup sheet was distributed. She stated that they were in particular need of help at the noon hour and for setup and breakdown. A drawing is planned to give away donated items using the new suggestion box provided by Sissy Hendricks. Donations thus far include: coffee mugs from CAS, a memory stick from the Cameron School, pens and pencils from the Physical Plant, index cards from the Cashier’s office, two $45 gift certificates to Carrabba’s Italian Grill, two free lunch tickets from ARA and the Watson School is providing candy to be given to booth visitors. CAS is loaning their display board and George Goudarzi volunteered to take care of the layout of it. Nancy also requested scholarship application information and brochures for the booth. Laura Zefiretto is taking care of providing an updated staff council membership list to be given out at the booth.
Old Business: None reported.
New Business:
Doug Yopp stated that it has been proposed to have an exchange of representatives from the staff council and faculty senate to attend meetings and bring back the information presented at those meetings to their respective groups. The role of the representative has not been specifically defined but would likely be an ex-officio member to the other group. Nominations were opened but were closed until the next meeting when more information can be provided for the potential nominees about the role of the representative.
There being no further business, the meeting was adjourned at 4:30 p.m.
Respectfully submitted by:
Tammy McKenzie, Staff Council Vice Chair
October 11, 2007
Staff Council Meeting Minutes - September 12, 2007
Members Present: Sylvester Allen, Jane Bailey, Gwen Bolden, Grelynn Bradley, Jane Bullock, Kimberley Cheatham, Sarah Clark, Bo Dean, Rhonda Diggs, George Goudarzi, Susan Gray, Sissy Hendricks, Nancy Jones, Alexis Lee, Tammy McKenzie, Betty Moore, David Parker, Shari Ricks, Diana Rivenbark, Carol Russell, Hillary Ryan, David Smith, Ricky Thompson, Doug Yopp, Laura Zefiretto
Members Absent: Jennifer Fernandez-Villa
Ex-officio Members Present: Sherri Batson, Caroline Cropp, Amy Evans, Karen Pappas for Liz Grimes
- Doug Yopp opened the meeting with an introduction of Julia Boseman, State Senator and Danny McComas, State Representative.
- Senator Julia Boseman stated that they look up to the best interest of UNCW. Everyone at UNCW plays a part to make it happen. The staff council said that they were appreciative of the 4% raises that we received. We have an intern from UNCW, Jessica McDonald, who has written speeches for Julia Boseman and Danny McComas. Danny McComas stated that getting active makes a difference. He said to send e-mails and we will be heard. E-mail Danny McComas with concerns at dannym@ncleg.net and Julia Boseman at juliab@ncleg.net. All legislators have a special interest in us. Hopefully they have made a difference. A question and answer session then began. Amy Evans stated that UNCW salaries were disproportionate to the system when taking into account the cost of living in New Hanover County. Julia Boseman suggested that if they have the support of Hannah Gage on the board of governors, then items of discussion will go through faster. Danny went over the equity formula and said that he would like to see better than average. Bo Dean stated that our average salary at UNCW was between $22,000 and $29,000. It was suggested that we bring this up to JC Boykin on the Staff assembly. Several people stated that they do not want to come to work for the state because of the salaries. Salaries are a big issue with state employees. Danny stated that we should not stop there and should pay the staff well. Sherry Batson brought up that we are part of the state employee system. Sylvester stated that we do not move up the pay scale, we do not receive merit raises. Sissy asked where the pay scale comes from. Sherry informed her that it is set up by the Office of State Personnel. Bo gave everyone a breakdown of why 4% makes a difference for each individual on staff. Sherry stated that the rate of salary increases is not at the same level as economy. The question was asked if the money that has generated through the state lottery be distributed to universities. Bo brought up the fact that we loose students in honors to other colleges—scholarship monies are a plus. Sherry Batson and Doug Yopp then presented Julia Boseman and Danny McComas with a plaque of appreciation for coming and speaking with us and Caroline Cropp took a photograph of the presentation. We all thanked them for coming.
- Bo Dean and Amy Evans stated that we needed to move forward with education legislative meetings as well a BOT meetings. It was suggested that we get a mass e-mail set up to send to all UNCW employees to voice their opinions to our state senators and legislatures. Kimberley Cheatham stated that she would formalize something for them. Communication among departments is not getting the word out as to what the staff council is doing. Nancy Jones stated that departments are not finding out what is going on. Sherry Batson stated that we should be getting the word out. What we send out needs the approval of the executive board before it is sent out. It is fine to send the minutes out once they have been approved. Carol Russell stated that the faculty and staff get too many e-mails with information and we do not have time to read all of them. Caroline Cropp said that many do not have access to e-mail or do not know how to use it such as housekeeping and physical plant workers. Sherry Batson stated that in the past departments have tried to post the information in their areas. You should share your minutes but send one e-mail. Nancy Jones stated that we should do more. Grelynn suggested that we send a mass e-mail and attend departmental meetings to get the word out to faculty. Carol Russell stated that when we had the Communiqué it was quicker to look through in the newspaper format than on the Internet because you constantly have to click to go from section to section. The Communique was more concise. It’s not an inability to use the Internet, it is truly just a time factor—it takes more time to find all the news now. The newsletter format was clearer, easier, and quicker to read but Caroline Cropp stated that people need to learn how to use the Internet.
- Sherry Batson stated that we would have a booth at Employee Appreciation week and should be active in it. Nancy Jones will work on getting a sign up sheet. It was suggested that at least two, possibly three people be in the booth at all times.
Committee Reports
Executive Committee: Doug Yopp, Chair
The executive committee met at Krazy’s Pizza on Tuesday, September 11, 2007. Susan Gray and Doug Yopp were the only two attending. No items were discussed.
Orientation Committee: Sherri Batson, Chair - No Report
Nominations Committee: Sherri Batson, Chair - No report
Communications Committee: Sylvester Allen, Chair - No Report
Bylaws Committee: Jennifer Fernandez-Villa, Chair
Susan Gray stated that they would work on before Jennifer leaves.
Scholarship Committee: David Smith, Chair
Met and discussed the idea of a book award for community colleges. Doug stated that the scholarship endowment has been signed—the annual fund raising money will go to the scholarship until the endowment is filled.
Fund Raising Committee: Bo Dean, Chair
Bo stated that a brochure for the endowment was to be done in time for Employee appreciation week.
Public Relations Committee: Nancy Jones, Chair
Unified goal—perks fair. Discussion began on the perks fair
- Susan stated that we are on the list. It was suggested that we have three people to work an hour each.
- The staff council needs to increase awareness so that we will have good attendance. Maybe a suggestion box. Information as to what needs to be said to individuals passing by.
- Volunteering of times for perks fair.
Old Business:
- Bo Dean suggested that we have two groups work together regarding a brochure for the scholarship. We need to put better scholarship information on the home page and bullet the highpoints.
New Business:
- Not communicating effectively.
- It was suggested that those who do not know how to use e-mail go to training for using e-mail.
- Sylvester asked for a definition of what communication is. He said that we need to develop a message that will go out to everyone. We should do an electronic copy as well as a paper version. A lot of the staff are unable to read their e-mail and access their the Internet.
- Nancy stated that we need to get together and communicate. We have a number of staff who are unaware of what is going on.
- Sylvester asked if we are communicating with staff effectively.
- Carol stated that UNCW recently turned 60 and a program took place in celebration but many seats were empty due to the lateness in receiving the e-mail and the word not getting out in a timely manner.
- Nancy stated that a lot of information about staff council is not getting out.
- Bo suggested that the university come up with a calendar of events that the staff should attend and send e-mails out throughout the month. The e-mails should be about events that are immediate.
- Susan asked if we could organize a Web site where it can be printed out.
- Jane brought up that when the Communiqué went out in paper form, people would read it. Less likely to read on the Internet.
- Rhonda suggested that the minutes go out early to everyone but Doug stated that they could not be reviewed by anyone until they were approved by staff council delegates.
- Bo suggested that we form a Legislative Education committee to address some of the issues. Jane seconded and all were in favor. This recommendation will go into the by-laws.
- The question was asked who decides on the day for the Staff Awards Luncheon in August. Several people from payroll did not get to go because of their work load during that time. This is annually held in August and stays within a specific week. The chancellor’s schedule has something to do with it. Bo said that new software program will blend everything together in the community wide calendar.
- Susan said that Barbie is the head of Events Resource. She said that it takes almost and hour out of the day to come to campus.
- Doug Yopp would like for the staff council to elect a representative to attend Faculty Senate meetings.
- Jane Bullock stated that Karen Pappas, Bob Montore and she would be attending a Focus Group in Greenville, NC. She will report back.
- Doug Yopp suggested that the meeting be a little more orderly in the future.
There being no further business, the meeting was adjourned at 4:30 p.m.
Respectfully submitted by:
Jane Bullock, Staff Council Secretary
September 28, 2007
Staff Council Meeting Minutes - August 8, 2007
Members Present: Sylvester Allen, Jane Bailey, Gwen Bolden, Grelynn Bradley, Jane Bullock, Sarah Clark, Bo Dean, Rhonda Diggs, Jennifer Fernandez-Villa, George Goudarzi, Susan Gray, Sissy Hendricks, Nancy Jones, Alexis Lee, Tammy McKenzie, Betty Moore, David Parker, Diana Rivenbark, Hillary Ryan, David Smith, Rick Thompson, and Doug Yopp
Members Absent: Kimberley Cheatham, Shari Ricks, Laura Zefiretto
Ex-officio Members Present: Sherri Batson, Caroline Cropp, Amy Evans,
Liz Grimes
- James Ross, University Architect, presented a power point presentation on the 2010 Campus Development Capacity Study. Some points of interest that he brought up were:
- UNCW has a large deficient on space. The highest usage of space is classroom and office space.
- He discussed the distance between Randall library and Wagoner Hall.
- Loop bus services mentioned. More students taking bus more than parking.
- Possibly building five new parking decks.
- Academic core. At least 10 minutes from clock.
- Primary build-out of three story buildings.
- Green space occupies 155 acres which is ¼ of the campus
- For more information please go to the following link: http://www.uncw.edu/itsd/documents/UNCWCMPFINAL060411.pdf
James then asked if anyone had any questions.
- Doug Yopp asked how this would work in relation to housing. James Ross answered that he did not work with housing.
- Doug Yopp brought up the fact that more people are taking the park and ride option.
Liz Grimes, Human Resources and Ex-Officio Member of Staff Council, discussed the awards luncheon. She said that she had many volunteers for greeters and door prize runners. The estimated value of door prizes this year was $1700. She asked that all volunteers arrive by 11:30 and wear name tags with ribbons.
Committee Reports:
Executive Committee: Doug Yopp, Chair
The executive committee met at Krazy’s Pizza on Monday, August 6th. The committee discussed the endowment of the staff scholarship.
Orientation Committee: Sherri Batson, Chair - No Report
Nominations Committee: Sherri Batson, Chair
Jody Smith has asked for a replacement for her since she will be unable to participate due to her schedule. Sherri will go through the channels to find someone.
Communications Committee: Sylvester Allen, Chair - No Report
Bylaws Committee: Jennifer Fernandez-Villa, Chair - No Report
Scholarship Committee: David Smith, Chair
- Award for books for community colleges
- Endowment of scholarship
Fund Raising Committee: Bo Dean, Chair
- Move forward with endowment of staff council scholarship. Form will be on every table at staff awards luncheon. Staff Council would have to give 100%
- Amy brought up the poinsettia sale. We hope to do this again. The form would be on the Web site again.
- Possibly selling candy bars, towels, etc.
Public Relations Committee: Nancy Jones, Chair
- Dana Ward has given good information
- The Staff Council will be assisting with the Employee Fair
Old Business:
- Service awards luncheon volunteers overview by Liz Grimes
- Top 10-Committee would pair down to 20
- Council voted to make the top 10 a committee and to change in the by-laws. Doug Yopp made a motion to make top 10 a committee and Bo Dean seconded the motion.
New Business:
- Scholarship agreement was discussed. Provides for endowing. Bo Dean made a motion that we endow the scholarship. David Smith seconded the motion. All were in favor.
- Doug then explained how the endowment would work. The publications and communications committee would work on the information.
- Jane Bullock suggested that a thank-you card be sent to James Ross for taking the time to speak to the Staff Council. Nancy Jones will send a thank you out.
All staff members went to the second floor to have a group photo made. There being no further business, the meeting was adjourned at 4:00 pm.
Respectfully submitted by:
Jane Bullock, Staff Council Secretary
August 27, 2007
Staff Council Meeting Minutes – July 8, 2007
Members Present: Sylvester Allen, Jane Bailey, Grelynn Bradley, Kimberley Cheatham, Sarah Clark, Bo Dean, Rhonda Diggs, Jennifer Fernandez-Villa, George Goudarzi, Susan Gray, Sissy Hendricks, Nancy Jones, Alexis Lee, Tammy McKenzie, Betty Moore, David Parker, Diana Rivenbark, Hillary Ryan, David Smith, Rick Thompson, and Doug Yopp
Members Absent: Gwen Bolden, Jane Bullock, Shari Ricks, Jody Smith, and Laura Zefiretto
Ex officio Members Present:
Sherri Batson, Caroline Cropp, Amy Evans, and Lori Preiss (on behalf of Liz Grimes)
Ex-officio Members Absent: Liz Grimes
Guests: Virginia Baysden, Barbie Cowan, and Beth James
Barbie Cowan attended the meeting to enlist the support and help of the Staff Council for Employee Appreciation Week in October (15-19). After last year’s event a survey was conducted and the results were split so there was no decisive opinion of what staff would like to see during the week. Barbie asked for the Staff Council's help as we know the “heartbeat” of the staff at UNCW. Doug Yopp said an Ad Hoc committee with approximately ten members from Staff Council would be formed to help with the planning for the event. Please let Doug know via e-mail if you would like to be on this Ad Hoc committee or help with the Staff Council booth during the week.
Committee Reports:
Executive Committee: The Executive Committee met this week and began the planning for the new year. The agenda was discussed and finalized for the meeting today.
Orientation Committee: Tamara Matthews conducted the orientation session for newly elected representatives on June 27 and it was a huge success.
Nominations Committee: Susan Gray was nominated and accepted as our new Parliamentarian. She will be a part of the Executive Committee.
Communications Committee: No report
Bylaws Committee: No report
Scholarship Committee: The recipient of the scholarship award, Elizabeth James, attended as our special guest and received the “big check” from our chair for the fall 2007 scholarship in the amount of $500. Kimberley Cheatham stated that the previous committee members have a draft of the scholarship guide for utilization and finalization for the new scholarship committee members.
Fund Raising Committee: No report
Public Relations Committee: No report
Old Business: None
New Business:
Service Awards Luncheon
The annual Service Awards Luncheon will be held Tuesday, August 14 at 12:00 in Wagoner Hall. Last year the Staff Council recognized the Chancellor with a special floral bouquet, vase, and stand. Discussion on whether to recognize the Chancellor again this year resulted in different ideas on whether to recognize all of the Cabinet and ideas on what type of recognition would be best. One recommendation was to recognize all of Cabinet with a donation to our Staff Council Scholarship on behalf of the Cabinet and possibly a blooming plant for each Cabinet member. Each Staff Council member would need to personally donate $5.00 to contribute to a special gift, whichever idea is determined and approved. The discussion was tabled to continue off-line. The decision should be finalized before our next meeting in August.
Election of Committee Chairs
The following members agreed to be Committee Chairs for the next year:
Orientation and Nominat