Procedure

This policy has been reformatted for ease of reading and understanding. Revision to the content of the previously published policy effective July 29, 1998, are indicated by .

A.    Procedure

1.    Travel Authorization.

• The department head/chair of the university department supplying the funds for travel expenses must authorize the travel in advance and must ensure that sufficient funds are available.
• However, travel by non-state employees does not require a Travel Authorization form.

2.    Direct Payment

• Airline tickets for non-state employees requiring advance payment by UNCW with a regular purchase requisition rather than a travel requisition. Contact the Purchasing Department for assistance.

 

3.    Reimbursement of Out-of-Pocket Travel Expenses

• Submit an approved Travel Reimbursement~Non-State Employees to Travel Department.
       (See 05.182 for additional instructions.)
• If travel expenses are paid to a consultant or contractor as part of the contracted services payment and not reimbursed through the travel reimbursement process, ensure that the consultant or contractor is informed of the tax liability for these payments.   (See 05.156)