Purpose  Scope Policy Procedure Form:  Request for Approval of Secondary Employment Form Instructions "Quick Print" Form     (Print a blank form ready to use in a typewriter or to fill out by hand.)

Effective May 1999, the Request for Approval of Secondary Employment  form is available in "Quick Print" format.

Governs secondary employment of SPA employees.

Applies to all probationary, permanent, or time-limited SPA employees.

1.    General Statement.
Employment responsibilities of SPA employees working for the University are primary; any other employment in which those persons may be engaged is secondary. The purpose of this approval procedure is to assure that secondary employment does not have an adverse effect on primary employment and does not create a conflict of interest. These provisions for secondary employment are established in accordance with State Personnel policy (State Personnel Manual, Section 4, page 5). These provisions apply only to non-state sources of income and do not apply to a second job or assignment paid from state funds; those conditions are covered by the policy on dual employment.

2.    Approval.
Employees shall have approval from the department head or director before engaging in any secondary employment. Requests for secondary employment will be approved, if the following criteria for approval are met:

     a.    There is no conflict of interest between the secondary employer and UNCW as the primary employer. (In the context of secondary employment, a conflict of interest would occur where the secondary employment could reasonably be expected to influence the employee's judgment, discretion, or independence of action at the University or result in unfair advantage to a private sector firm doing business with the University. Questions concerning conflict of interest should be referred to Human Resources.)

     b.    The working hours established at UNCW and with the secondary employer do not overlap or prevent the employee from fulfilling assigned duties and responsibilities effectively.

3.    Appeal Right.
If an employee's request for approval of secondary employment is denied and the employee is not satisfied with the reasons given for denial, the employee may appeal the denial within 15 calendar days in accordance with provisions of the SPA Employee Grievance and Appeal procedure (HR 6.20).

1.    All SPA employees covered under this policy must have approval from the department head or director before engaging in any type of secondary employment. SPA employees considering secondary employment must report their intentions to their immediate supervisor in time to obtain prior approval.

2.    Requests for approval must be prepared and submitted on the "Request for Approval of Secondary Employment" form according to the "Instructions for Preparation of Forms" in this procedure.

3.    The employee's immediate supervisor will submit the request to the department head or director for review and approval. Department heads may consult with Human Resources staff concerning approval questions.

4.    Upon approval, the Request For Approval for Secondary Employment will be forwarded to Human Resources for inclusion in the employee's file, and a copy of the form will be returned to the employee.

Instructions for Preparation of Forms	Effective:   May 19, 1999
Name of Form:   Request for Approval Of                              Secondary Employment	Effective:  July 15, 1991

This form is used to request approval of secondary employment for SPA employees.

Click here to print a blank "Quick Print" form ready to fill out by hand or typewriter.

The original and one copy of the form must be submitted to the employee's immediate supervisor for initial approval. The supervisor will forward the forms to the appropriate department head or director for review. After approval, the copy of the form is returned through the appropriate supervisory channels to the employee. The original form will be forwarded to Human Resources for inclusion in the employee's file.

1.   Employee.   The University employee requesting approval of secondary employment.
2.   UNCW Department.   Employee's primary department.
3.   Position Presently Held at UNCW.   Enter the position held by the requesting
      employee.
4.   Name and Type of Business of Secondary Employer.   Indicate the name and type
      of business of secondary employer or, if applicable, indicate "self employed" and name
      and type of business.
5.   Working Hours.   Indicate the days and hours employee will be engaged in
      secondary employment.
6.   Signature of Employee and Date.   Signature of employee requesting approval and
      date approval requested.
7.   Approval Granted or Approval Denied.   Supervisor's indication of approval or
      disapproval. Reasons for disapproval must be provided.
8.   Authorization of employee's immediate supervisor and date authorized.
9.   Authorization of Department Head, Director, or Dean and date authorized.