a.    Any university department seeking to hire an individual or group of individuals to perform contracted personal services must obtain approval from Human Resources prior to making any formal commitment to the individual.For repetitive services, departments or divisions may contact the Director of Human Resources Administration to request blanket approval. If blanket approval has not been obtained, the department must complete Section I of the Independent Contractor Payment Certification form and submit the form to Human Resources for approval. If payment to the individual(s) is $600 or more, the department must attach a biographical sketch or statement of qualifications to the Independent Contractor Payment Certification. If payment to the individual(s) is $2,500 or more, the department must also attach a photocopy of the contract approved by Purchasing Services.

b.   If Human Resources determines that an employer/employee relationship exists, the individual shall be compensated as a temporary employee under the policies outlined by Administrative Procedure HR 1.30.

c.    If no such employer/employee relationship exists, Human Resources will return the approved Independent Contractor Payment Certification to the department indicating that the department may extend a commitment to the individual.

d.    Upon satisfactory completion of the services, the department should review Sections I and II of the Independent Contractor Payment Certification to ensure documentation is accurate and contains required approvals. The department then must complete Section III of the Independent Contractor Payment Certification, prepare a Check Request (see Procedure 05.105 , and forward both forms to the Comptroller to initiate payment to the individual(s).

2.   Consultant Services.

 
Any university department contemplating hiring a consultant should contact the Director of Purchasing Services for assistance before making any commitment to a consultant. To ensure that the university abides by the special regulations and special approvals governing consultant services, the Director of Purchasing Services will advise the department head of procedures to be followed on a case-by-case basis.

Note: This form must be approved by Human Resources prior to making a formal commitment to the independent contractor.   If blanket approval has been obtained for repetitive services, approval on each form is not required. Departments or divisions should contact the Director of Human Resources Administration to request blanket approval.

• Order two-part NCR forms from the U-Business Web site.
• Click here to go to the Independent Contractor Payment Certification form in PDF format.  You may then fill out the form on-line and print for signature; or you may print a blank copy of the form ready to fill out by hand or typewriter.

 
If blanket approval has not been received:
• Forward the Independent Contractor Payment Certification to Human Resources, along with applicable attachments.
•  If contractor status does apply, Human Resources will complete Section II and return the approved form to the department indicating that the department may extend a commitment to the individual(s).


If blanket approval has been receivedfrom Human Resources:

• The department will check the appropriate box in Section II and extend a commitment to the individual.

2.      Upon satisfactory completion of the work:

• Complete Section III of this form.
• Prepare a check request to initiate payment to the individual(s).
• Attach the original Independent Contractor Payment Certification (with all signatures) to the check request, and forward both forms to the Comptroller.
• Retain a copy of the Independent Contractor Payment Certification for departmental records as needed.