AUX 6.10 - State of North Carolina Courier Service
Responsible Office(s):   Postal Services                                     Effective:   November 1, 1990

A.    Purpose.

Outlines University policy and procedures regarding the use of the State of North Carolina Courier Service.

B.    Scope.

Applies to all University departments and activities.

C.    Policy.

1.    General Statement.
The State of North Carolina Courier Service is a system of transporting (at low cost) correspondence, related materials, and other communications to and from city and county governments, technical institutes, the N.C. university system, and many other agencies in state government. It is operated by the state on a non-profit basis. Delivery takes one or two days.

D.    Procedures.

1.    Use of the State of North Carolina Courier Services for a Specific Agency.
A list of various University of North Carolina locations and their respective courier box numbers is shown below for your information. Contact UNCW Postal Services for service directories and information regarding the use of the courier service for an agency not listed below.

           Agency                                                       City                            Courier Box

Appalachian State Univ.           Boone              12-34-19
East Carolina University          Greenville         01-42-08
Elizabeth City State Univ.        Elizabeth City     10-35-25
Fayetteville State                Fayetteville       04-02-03
N.C. A&T University               Greensboro         02-12-11
N.C. Central University           Durham             02-02-06
N.C. School of Arts               Winston-Salem      09-21-05
N.C. State University             Raleigh            53-61-21
Pembroke State University         Pembroke           04-35-02
UNC at Asheville                  Asheville          06-80-24
UNC at Chapel Hill                Chapel Hill        13-12-11
UNC at Charlotte                  Charlotte          05-12-06
UNC at Greensboro                 Greensboro         02-14-23
UNC at Wilmington                 Wilmington         04-15-26
UNC-General Administration        Chapel Hill        13-11-03
Western Carolina University       Cullowhee          08-24-01
Winston-Salem State Univ.         Winston-Salem      09-22-08

2.    Addressing Courier Mail.
When addressing mail to be sent via the state courier system, DO NOT USE U.S. POSTAL SERVICE BOX NUMBERS OR ZIP CODES. The following format is required for courier mail:

a.    Addressee Format.    Each piece of courier mail must display the addressee's name, agency or department name, city, and the courier box number of the addressee.

b.   Return Address.    There are two acceptable options that may be used for indicating the return address:

-   If using the UNCW mailing labels available via a Printing Services Forms
    Order, the only additional information required in the return address is the
    UNCW department name of the sender.

-  If not using the UNCW mailing label, the address of the sender must be
   displayed in the upper left-hand corner of the envelope, using the
   same courier format as the addressee format.  The UNCW department
   name of the sender must be indicated.

3.    Courier Designation.
The courier designation must be clearly visible on the lower left of the envelope and must NOT be a part of the address. The courier designation should NOT be typed on the envelope but should be indicated either by hand-lettering the word "COURIER" in large, bold letters (preferably in red) or by using a "State Courier Service" stamp, which may be purchased from Central Stores under stock number 618-69110. (See Procedure AUX 4.10.) When using the "State Courier Service" stamp, use a red stamp pad.

4.    Sorting of Courier Mail.
Segregate courier mail from regular mail when sending to the mail room. Any additional sorting required will be done by UNCW Postal Services.

5.    Improperly Prepared Courier Mail.
Courier mail not properly addressed or prepared may cause delays in processing.

6.    Departmental Charges.
Charges for the use of the state courier service will be billed through decentralized billing directly to the department indicated in the return address. Courier charges will be shown as a separately identifiable item, with a total of the courier charges for each day shown rather than a charge for each individual piece of courier mail.