Purpose Scope Policy Procedure Form:  Marquee Posting Request Form Instructions

Effective July 1999, the policy number changed from  MSC 1.60 to FAC 1.60. A new Facilities Use and Rental section of the Administrative Policies and Procedures Manual has been created to organize all policies related to the use and rental of university facilities into one easy-to-find section.

Establishes policy and guidelines for use of the university marquee.

Applies to all university departments, university activities, and external groups desiring to use the university marquee.

1.    General Policy.
 
The university marquee is the only on-campus sign on College Road announcing events or activities that utilize university facilities; banners or other types of temporary signs are not permitted. Persons not following this policy will be denied use of campus facilities.


2.    Criteria for Allowable Messages.
 

- External groups may display messages only for those events and activities that
   utilize campus facilities and are open to the general public. Contact persons for
   external groups using any university athletic facility, Kenan Auditorium, University
   Union, and University Center are to consult with the appropriate facilities manager
   when creating display messages.  External groups using other university facilities
   and internal users should consult with the Facilities Use Coordinator.

- University offices may post messages about campus activities and programs.

- Postings are accepted only from authorized individuals. A list of authorized
   individuals must be provided by the facilities managers and administrative offices
   utilizing the university marquee.

- The university reserves the right to refuse any requested posting that it deems
   inappropriate. Campus policies shall be used as a guideline when reviewing requests.


3.    Multiple Requests.
 

Multiple requests for use of the marquee during a given time period are accommodated through alternating displays.


4.    Charges for Use of University Marquee.
 

External users are charged for the use of the university marquee. Fees are included in the cost of using facilities and are invoiced and collected by the facilities managers. Contracts with sponsors of university activities will include any costs for the use of the marquee. Charges are waived for public agencies and university-sponsored events and programs.


5.    Additional Assistance.
 

Questions about this policy and the use of the university marquee should be directed to the Assistant to the Chancellor for Planning at 962-3520.

1.    Requests for Posting.
 
All requests for posting to the university marquee are initiated by a Marquee Posting Request, which must be completed according to the preparation instructions and forwarded to the Facilities Use Coordinator. Marquee Posting Requests must be submitted, as appropriate, by the university department, facilities manager, or external group.


2.    Processing of Requests.
 

All postings to the university marquee are reviewed and processed by the Facilities Use Coordinator or a designee. Upon request, the Facilities Use Coordinator will provide information about marquee capabilities and examples of possible posting formats.

Name of Form: Marquee Posting Request

This form is used to request use of the university marquee to display the following:
- Messages concerning university activities and programs, or
- Announcements by external groups concerning events or activities which
   (1) utilize university facilities and (2) are open to the public.

Blank forms may be ordered electronically from the Printing Services Forms Catalog available on the U-Business Web site.

The Marquee Posting Request is a three-part NCR form. Completed forms should be distributed as follows:
 
University departmental users:
White:     Forwarded to Facilities Use Coordinator
Yellow:   Retained by university department
Pink:       Retained by university department
External users:
White:     Forwarded to Facilities Use Coordinator
Yellow:   Attached to facilities use contract
 Pink:       Retained by facility manager, if applicable, of the university
               facility being utilized.

Items on the form are self-explanatory.