General Policy
The expansion budget provides
for the expansion of existing programs, new programs, and salary and benefit
increases. Continuing and one-time budgetary increases to the total
departmental base budget must be requested as expansion items.
The departmental expansion
request process provides for effective communication among all administrative
levels in the budgeting process and provides an appropriate and financially
sound method for distributing available university expansion funds based
on university and divisional strategic plans. The allocation process
for expansion funds (general funds) should be flexible enough to provide
the senior officers with the capability to make decisions for the betterment
of the institution.
Departmental Expansion Requests
-
The University Budget Office electronically distributes Departmental
Expansion Request Packages to each division's senior officer for
distribution to their respective departments.
(See budget
calendar.)
-
Departments complete the departmental expansion requests based upon their
departmental strategic plans and submit their completed requests through
the appropriate channels to the division's senior officer.
-
Based on divisional plans, divisional priorities are set by the respective
senior officer. Distribution of divisional allocations is based on
these priorities.
University Determined Allocations Set by SRCI and Office of the President
Guidelines
-
Priority is placed on maintaining the student/faculty ratio and average
teaching salary.
-
Priority is also placed on the importance of funding staff position reclassifications.
Salary reserves for this purpose are funded at the beginning of each fiscal
year.
-
The Office of the President sets the university financial aid requirements
based on the approved regular term funding formula.
Setting of University Priorities for the Expansion Allocation
-
Based on university and divisional strategic plans, each senior officer
sets divisional priorities for the expansion budget.
-
Using the accepted procedures developed within each division, those priorities
that will be proposed as university priorities (i.e., priorities to be
funded "off the top") are forwarded to the University Budget Office in
order for a complete list to be made of all proposals.
-
Once all divisions have proposed items for consideration as university
priorities, a meeting of the Vice Chancellors and a representative from
the Chancellor's Office is held. The proposed items are reviewed
in the context of the university mission and strategic plan and discussed,
and a consensus list is prepared that will be submitted to the Chancellor
for review and approval.
-
The Chancellor approves the university priority expansion requests for
allocation.
Setting of Divisional Allocations
-
Once the Chancellor has approved the university priority expansion requests,
divisional percentages are applied to funds remaining after university
priorities have been determined.
-
Based on the allocations as determined in 1. above, each senior officer
then funds their divisional priorities based on their strategic plan.
-
As priorities are funded, divisions indicate these actions to the University
Budget Office by account number and object code.
| |
Effective: January 15, 2002 |
| Procedure |
NEW |
Preparation
of Departmental Expansion Requests
Departments may
obtain instructions for completing the departmental expansion requests
and additional copies of applicable forms by accessing the
University
Budget Office Web site.
