Reservation Procedures/Rental Information

Information needed from all Groups:

1. Name of group/organization requesting reservation and areas needed
2. Date of Event
3. Time of Event: Include set-up time; event start and end time; breakdown/clean-up time
4. Name of Event
5. Contact person name, phone # (work & home) and email.
6. Description of event
7. Anticipated attendance (estimated)
8. Additional set-up you are planning (i.e., entertainment set-up and equipment, additional tables, chairs, grill, etc., none of this equipment is provided-you will need to make your own arrangements for these things. See contact information below.)
9. University Police make the decision as to whether your event requires Police or security officers. They will indicate this on your reservation agreement form. Campus Recreation will notify you if coverage is required. If coverage is required and you deny your reservation will be cancelled.
10. Complete the Department of Campus Recreation Reservation Agreement Form for the Gazebo Recreation Area entirely. *This form must be completed, signed and submitted to the Department of Campus Recreation 7 - 14 days prior to the event.