Effective February 1, 2015, Accounts Payable will be processing all employee reimbursements that were previously requested via individual petty cash reimbursement for less than $50. Student reimbursements for less than $50 can also be processed by Accounts Payable and don’t need to be reimbursed by petty cash.
A check request form that includes the Preparer’s signature and Budget Authority signature, with an original itemized receipt showing what was paid and purchased, can be sent to Accounts Payable via interoffice mail for payment processing. If a grant fund is being used, the Grant Officer must also sign the check request form. The payment will be direct deposited into the employee or student’s bank account by the following check run date.
If you have any questions or concerns, please contact Sara Thorndike, Assistant Vice Chancellor for Finance and Controller.