Guest Speaker/Performer (Travel Reimbursement)
If your Registered Student Organization (RSO) is planning to have a guest speaker or performer come on campus and you intend to reimburse for travel expenses or lodging, you will need to meet with Campus Life Business Operations Coordinator at least 1 week prior to their arrival. Please be aware that there are guidelines that must be followed in order for you or your guest speaker/performer to be reimbursed:
- Guest must complete PUR 1.40 Form, UNCW Application for Certification as Independent Contractor, prior to the date of their arrival on campus.
- Once service is completed, department must submit Independent Contractor Travel Expense Form (reimbursement form and original receipts) to Campus Life Business Operations Coordinator within 30 days of event. They will route the request for reimbursement to the Travel Department for processing.
UNCW WILL NOT REIMBURSE INDIVIDUALS FOR TRAVEL EXPENSES AFTER 30 DAYS OF THE EVENT – NO EXCEPTIONS.