Involvement Carnivalcampus community members stroll and browse tents at involvement carnival

 

The Involvement Carnival is a chance for UNCW students to see what involvement opportunities exist for them on campus and in the Wilmington community. Student organizations, UNCW departments, religious organizations (generally local churches), community service agencies, as well as local businesses take part in this event.

As the Involvement Carnival grows and covers more space on campus more and more students take notice and look forward to this annual event where freebies (such as pizza, ice cream, baked goods, candy, coupons, pens, frisbees, cups and more) abound! Many student organizations rely on the Involvement Carnival as a recruitment opportunity since many students passing by the tables often stop and sign up to receive more information about a group.

Date, Time, Place

On the Campus Commons Wednesday, August 27, 2014 (Rain Date: Wednesday, September 3, 2014) from 10 a.m. to 2 p.m. (Set-up time: 9 a.m.)

How does my group get a spot?

Over the summer, the Campus Activities & Involvement Center begins accepting Involvement Carnival registrants. We mail information about the event as well as a registration form to past participants. Student Organizations receive notification in their on-campus mailbox in the Involvement Center. There is a deadline to sign up and space is limited, so don't wait until the last minute to get in your information! The deadline for businesses, community agencies/non-profits, religious organizations, and UNCW departments will be Friday, August 15 before 5 p.m. The deadline for registered UNCW student organizations will be Friday, August 22 before 5 p.m.

If you would like to be added to our mailing list, please send your contact information to activities@uncw.edu. Be sure to include a contact name, mailing address, phone number and email address, if available.

Registration Forms (Registration opens on Tuesday, July 1, 2014)

Be sure to note on your registration form if your group has special needs such as electricity and if you'll be bringing your own tent. We'll make our best efforts to satisfy your requests. (Note: We cannot provide participants with tents nor can we guarantee a shady spot, so bring a tent if you have one, but be sure to let us know if you will have one on site as we will need to make appropriate accommodations.)

Fees

These registration fees help the Campus Activities & Involvement Center cover the high cost of rentals, a shuttle service for off-campus participants, and also keeps the event free for student organizations to participate.

Confirmations

We will mail off-campus participants confirmations and further instructions which will also include a campus map indicating where to park, a parking pass for the day, and a receipt for your registration fee. If you've mailed in your registration information and have not received this packet by August 22, please call the Campus Activities & Involvement Center (910.962.3553).

Deadlines

The deadline for businesses, community agencies/non-profits, religious organizations, and UNCW departments will be Friday, August 15 before 5 p.m. The deadline for registered UNCW student organizations will be Friday, August 22 before 5 p.m. Special Notice: Although the deadline for registration is set, please note that space is limited and may fill up prior to that date so register early!

Electricity

Access to electricity will be limited. However, it will be very hot outside so having a portable, battery-operated fan might be a good idea.

Food Giveaways

Please note that only licensed and insured food vendors are permitted to give food away on campus. Any food that is temperature sensitive can cause undue illness to our campus population if prepared/maintained improperly so we ask that participants leave food giveaways to the professionals (i.e. licensed restaurants/merchants).

Parking

Parking will only be valid in the Green Track Parking Lot near the intersection of Hurst and Hamilton Roads right beside the softball field because parking is limited on campus. Your parking pass will only be valid for this location. Parking tickets will not be waived by the event sponsors.

Refunds

Will only be given if the event is canceled after the move to the rain date. Please plan accordingly to be available for both the official event date as well as the rain date.

Selling merchandise/items

Selling merchandise/items is not permitted. This event is focused on getting UNCW students involved both on our campus and in our local community. This is a great opportunity to highlight your business/agency/organization and market your services to UNCW students, but we ask that participants stick to marketing. There should be no exchange of money during this event. Plan to bring business into your establishment by providing coupons and student discounts (with student I.D. if you'd like). College students appreciate discounts and tend to be very loyal to establishments offering Seahawk discounts!

Shuttles

Shuttles will run from 8:30 a.m. - 11 a.m. and then again from 1 p.m. - 3 p.m. There are three shuttles looping from the Campus Commons (event site) to the parking area during these times, so if you do not see one when you get there - just wait a minute or two, one should be coming around the corner anytime. This service is free for all participants and will help with your loading and unloading for the event.


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