News & Events

• Newsletter
  

Important Dates

• Year End Deadline for travel to be submitted for payment this year is June 21, 2012.
• Deadline for travel check run is Friday at 10:45 a.m. for a check/direct deposit the following Friday.
  
  

Resources

• E-Travel Step By Step Guide
• Documentation Standards
• Airline Baggage Fee Chart
• Mileage Calculator
• Maupin Online Booking Tool
• Tips for Trips
• Basic Spending Guidelines

Travel News

Student Travel Reimbursement Revised

As a result of the Office of State Budget Manual revisions, student travel expenses will need to be reimbursed on the following basis:

Student employees at state institutions who travel on official state business are reimbursed at the same extent as are state employees. For example if a travel is reimbursed for a grant funded position, the reimbursement must be paid from grant funds. All other student related travel must be paid from non-state funds supporting that particular organization or activity.

Student travel for academically required projects, papers, conferences, theses, or dissertations is not considered official state business. If the student is traveling for the purpose of presenting at a conference or meeting and is officially representing the university during the travel, the university may choose to reimburse the student’s travel and subsistence costs from institutional trust funds only. Approval for use of trust funds must be signed by the student’s department head and by the appropriate budget authority.

Finance Travel Training Classes added to Skillport

The Travel Finance Training Classes have now been added to Skillport for your convenience. You can log into Skillport at any time and take three of our Finance Travel Training Classes at your convenience.

To get to Skillport you first have to log into MySeaport using your domain user name and password, then click on the Skillport icon. The following classes are available on Skillport.

• Accounting 103 Introduction to Travel
• Accounting 201 Employee Travel
• Accounting 303 Non Employee & Student Travel

Travel Rate Change Effective July 1, 2011

Per the Office of State Budget and Management maximum reimbursable subsistence payments for state employees’ in-state and out-of-state travel have been revised effective July 1, 2011.

The following list details the new rates of subsistence per day for travel related expenses.

Per the directive from the Office of State Budget and Management, the business standard mileage rate has increased from 51 cents per mile to 55.5 cents per mile effective July 1, 2011. Faculty and staff who choose to use personal vehicles when a state-owned vehicle is available will still be reimbursed at 30 cents per mile as of May 1, 2010.The standard mileage rate set by the IRS, 55.5 cents, will now be paid if the roundtrip distance does not exceed 100 miles.