All meals are reimbursed based on state set per diem rate. The meal per diem applies to all travelers whether they are employees, students or non employees. Receipts are not required to be reimbursed for your meals since we pay per diems. All tips for meals are included in the per diem rate allowed. Reimbursement for meals is normally allowed only when overnight travel is involved or when the travel destination is located at least 35 miles from the employee's regularly assigned duty station or home, which ever is less.
Meals you are eligible for
Meal eligibility is based on your specific departure and arrival dates and times on your travel authorization form and on the travel reimbursement form. Below is a list.
|On Day Trips if you|
|Breakfast||Depart before 6 a,m. and extend the day by 2 hours|
|Lunch||No lunch reimbursement on day trips|
|Dinner||Return after 8 p.m. and extend the day by 3 hours|
|For Breakfast and Dinner||Depart before 6 a.m. and return after 8 p.m. and extend your day by 5 hours|
|On Overnight Trips|
|Breakfast||Depart before 6 a.m.|
|Lunch||Depart before 10 a.m. or return after 2 p.m.|
|Dinner||Depart before 5 p.m. or return after 8 p.m.|
How to process meals in E-Travel
To enter meals into E-Travel you must enter the lodging first, since meal eligibility is based on dates and times of the travel. Once you have entered in your lodging click to add meals. Check all meals that you should be reimbursed for. If any meals were included with the registration fees, uncheck that meal as it can not be claimed for reimbursement. When foreign travel is involved, foreign meal per diem rates do not start until the traveler arrives in the foreign country on the departing flight.
If the traveler takes a group of people out for a meal to conduct business, a Business Entertainment form must be completed. An original itemized receipt for the meal and Business Entertainment form must be submitted with the travel reimbursement. Any meals claimed as business entertainment can not be claimed under regular per diem meals. When entering the business entertainment expenses into E-Travel they should be entered under Other Expenses using a trust fund and account code 953962.
Current Meal Per Diem Rates
The Office of State Budget and Management revised the meal per diem rates as of July 1, 2015.
|In-State||Out of State||Foregin|
|$8.30||U.S. Department of State|
|$10.90||U.S. Department of State|
|$21.30||U.S. Department of State|