Travel Resources

E-Travel Step By Step Guide

Documentation Standards

Airline Baggage Fee Chart

Mileage Calculator

Maupin Online Booking Tool

Tips for Trips

Basic Spending Guidelines 

Travel Manual

FAQ for E-Travel

Quick Links

UBusiness

Office Of State Controller

State of North Carolina Office of State Budget and Management

UNCW Controllers Office

UNCW Passport Office

Motor Fleet Office

US State Department Travel Warnings

National Weather Service

CDC Travel Information

U S Department of State Foreign Per Diem Rates

Foreign Currency Converter

Map Quest 

Important Dates

• Deadline for travel check run is Friday at 10:45 a.m. for a check/direct deposit the following Friday.

Upcoming Travel Classes
E-Travel May 22 Travel Cardholder May 22 June 4 June 19 July 9 Travel Card Admin May 14 May 29 June 12 July 2

 

Meals

All meals are reimbursed based on the state set per diem rate. The meal per diem applies to all travelers whether they are employees, students or non employees. When traveling as a student group the Faculty/Staff member whose name the travel is in must pay for the meals. Receipts are required to be reimbursed for the meals when there is a student group trip. The total for all meals still must stay within the per diem rate. All tips for meals are included in the per diem rate. Reimbursement for meals is normally allowed only when overnight travel is involved or when the travel destination is located at least 35 miles from the employee's regularly assigned duty station or home, whichever is less.

Meals you are eligible for

Meal eligiblity is based on your specific departure and arrival dates and times on your travel authorization form and on the travel reimbursement form. Below is a list.

On Day Trips if you
Breakfast	Depart before 6 a.m. and extend the day by 2 hours
Lunch	No lunch reimbursement on day trips
Dinner	Return after 8 p.m. and extend the day by 3 hours
For Breakfast and Dinner	Depart before 6 a.m. and return after 8 p.m. and extend your day by 5 hours

 

On Overnight Trips
Breakfast	Depart before 6 a.m.
Lunch	Depart before 10 a.m. or return after 2 p.m.
Dinner	Depart before 5 p.m. or return after 8 p.m.

 

How to process meals in E-Travel

For student group meals, you will need to enter the total cost of the meal under other expenses by selecting the account code for student group meals. All meals for student groups must have an itemized receipt matching the number of people on the trip. If any meals were included with the registration fees, those meals can not be claimed for reimbursement. When foreign travel is involved, foreign meal per diem rates do not start until the traveler arrives in the foreign country on the departing flight.

 

Current Meal Per Diem Rates

The Office of State Budget and Management revised the meal per diem rates as of July 1, 2011.

 

	In-State	Out of State	Foregin
Breakfast	$8.00	$8.00	U.S. Department of State
Lunch	$10.45	$10.45	U.S. Department of State
Dinner	$17.90	$20.30	U.S. Department of State