Personal Mileage

Girl walking in park

Personal Mileage is always a reimbursable expense upon completion of the travel.

Regular Mileage Reimbursement for a trip

Actual business mileage is calculated for direct mileage between points on the traveler’s itinerary.   Mileage in excess of this requires a written explanation of the business purpose. Mileage will be calculated from the traveler’s duty station or home, whichever is closer. A mileage calculator is on our webpage listing commonly visited cities. If the city needed is not listed, use to obtain the mileage.  Attach the printout to the travel reimbursement.   When using a personal vehicle for state business the standard mileage rate of 54 cents set by the IRS is reimbursable. No reimbursement shall be made for the use of a personal vehicle when commuting from an employee’s home to his/her duty station..

How to process in E-Travel

Mileage should be entered into E-Travel in the top half under other expenses. Once you click to add other expense you will enter what the expense is for and the select the account code for student group transportation. You will see the current rate in the box, if you need to lower the rate, please adjust the rate amount and enter the miles driven into the other box. For additional steps please see our Step-by-Step Guide.

Mileage Rate

Per the directive from the Office of State Budget and Management, the business standard mileage rate has decreased from 57.5 cents per mile to 54 cents per mile effective January 1, 2016.

Current Mileage Rate

Employees who requested motor fleet and a car was not available

They can be reimbursed up to 54cents per mile

Non Employees

They can be reimbursed up to 54cents per mile

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