Office of the Controller

University Deadlines for Year-End Close

Annually Departments across campus must coordinate with the Controller’s Office to close certain transactions for the current Fiscal Year.  Below are listed closing dates for the Controller's Office and Cashier's Office. At the bottom of this page are links back to the Finance and Purchasing Year End for your convenience.

Controller's Department

Tentative FY 2019 Year End Deadlines - Updated as of 2/14/2019

 
Purchased Agency Airfare, Enterprise Car Rental and Local Lodging
Airfare to be paid from FY2019 must be posted to UNCW credit card by Thursday, June 20thDirect questions to Sandy Gladden at gladdens@uncw.edu or ext. 24217.
 
Visa Travel Card
Purchases posted by Bank of America by 5:00 pm on Thursday, June 20th will be paid from FY2019. Direct questions to Sandy Gladden at gladdens@uncw.edu or ext. 24217.
 
Travel Reimbursements
Travel reimbursements to be paid from FY2019 must be submitted and approved in Chrome River by 10:45 am on Friday, June 14th.  Direct questions to Sandy Gladden at gladdens@uncw.edu or ext. 24217.
 
Check Requests
All electronic AP check requests to be paid from FY2019 must be submitted and approved in Chrome River by 10:45 am on Friday, June 14thDirect questions to Sandy Gladden at gladdens@uncw.edu or ext. 24217.
 
uShop Invoices
All uShop invoices to be paid from FY2019 funds must be sent to the AP Inbox accountspayable@uncw.edu by 10:45 am on Friday, June 14th.  All receiving must also be completed in uShop.  Direct questions to Cathy Daniels at danielsca@uncw.edu or ext. 23645.
 
Journal Entries
Journal entries (electronic and hard copies with backup) that cross funds (i.e. between general and non-general funds) must be received in General Accounting by 5 pm on Monday, June 24th.  Journal entries that don’t cross funds must be received by 5 pm on Tuesday, June 25thDirect questions to Becky Heins at heinsr@uncw.edu or ext. 27423, Angie Downing at downinga@uncw.edu or ext. 23148, or Karen Headrick at headrickk@uncw.edu or ext. 23150.
 
Decentralized feeds
Last day for Auxiliary feeds such as printing, postal, ARAMARK to post will be Thursday, June 20th.    
 
Interdepartmental Invoices (IDI’s)
All Interdepartmental invoices (all copies) to be paid from FY2019 must be received in General Accounting by 5 pm on Monday, June 17th.  Direct questions to Becky Heins at heinsr@uncw.edu, Angie Downing at downinga@uncw.edu or ext. 23148, or Karen Headrick at headrickk@uncw.edu or ext. 23150.
 
Change funds, Petty Cash funds and Mission funds
Change fund, Petty Cash funds and Mission funds must be turned into General Accounting by 5 pm on Monday, June 17th.  Direct questions to Becky Heins at heinsr@uncw.edu, Angie Downing at downinga@uncw.edu or ext. 23148, or Karen Headrick at headrickk@uncw.edu or ext. 23150.
 
Petty Cash Reimbursements
Student petty cash reimbursements under $50 to be paid from FY2019 must be received in the Cashier's Office by 4:00 pm on Thursday, June 20thDirect questions to Stefanie Pollack at pollacks@uncw.edu or ext. 23164 or Annette Carrico at carricoa@uncw.edu or ext. 24281.  Student Petty Cash reimbursements over $50 and all employee Petty Cash reimbursements must follow the Check Request guidelines above.
 
Departmental Deposits
All cash and checks to be deposited in FY2019 must be submitted with your deposit transmittal to the Cashier's by 2:00 pm on Tuesday, June 25th.  Direct questions to Stefanie Pollack at pollacks@uncw.edu or ext. 23164 or ext. 23164 or Annette Carrico at carricoa@uncw.edu or ext. 24281.
 
External Invoices
All external invoices for FY2019 must be submitted to the Billing Department by 12:00 noon on Monday, June 24thThis includes all invoices that are for services rendered and/or products provided through June 30, 2019. Direct questions to Chiemi Glazener at glazenerc@uncw.edu or ext. 27517, Marcia White at whiteme@uncw.edu or ext. 22190, or Amy Coker at cokera@uncw.edu or ext. 22526.
 

Finance Year End

 Purchasing Year End