Purchasing Services

image 730x300

Competition - Waivers and Emergencies


Under certain conditions, and otherwise if deemed to be in the public interest, competition may be waived. Conditions permitting waiver include, but are not limited to, the following:

  1. Cases where performance or price competition are not available;
  2. Where a needed product or service is available from only one source of supply;
  3. Where emergency or pressing need is indicated (see definition below);
  4. Where competition has been solicited but no satisfactory offers received;
  5. Where standardization or compatibility is the overriding consideration;
  6. Where a donation predicates the source of supply;
  7. Where personal or particular professional services are required;
  8. Where a particular medical product or service, or prosthetic appliance is needed;
  9. Where a product or service is needed for the blind or severely disabled and there are overriding considerations for its use;
  10. Where additional products or services are needed to complete an ongoing job or task;
  11. Where products are bought for "over the counter" resale;
  12. Where a particular product or service is desired for educational, training, experimental, developmental or research work;
  13. Where equipment is already installed, connected and in service, and it is determined advantageous to purchase it;
  14. Where items are subject to rapid price fluctuation or immediate acceptance;
  15. Where there is evidence of resale price maintenance or other control of prices, lawful or unlawful, or collusion on the part of companies which thwarts normal competitive procedures;
  16. Where the amount of the purchase is too small to justify soliciting competition or where a purchase is being made and a satisfactory price is available from a previous contract;
  17. Where the requirement is for an authorized cooperative project with another governmental unit(s) or a charitable non-profit organization(s);
  18. Where a used item(s) is available on short notice and subject to prior sale.


An agency may make purchases of commodities, printing or services in the open market in cases of emergency or pressing need. For this purpose, a pressing need is one arising from unforeseen causes, including but not limited to, delay by contractors, delay in transportation, breakdown in machinery, or unanticipated volume of work; while emergencies are defined as situations which endanger lives, property or the continuation of a vital program and which can be rectified only by immediate on-the-spot purchases or rental of commodities, printing or services.