Human Resources

Form I-9 and Employment Eligibility Verification

What is the Form I-9?

Form I-9 is required by federal law. It is used for verifying the identity and employment authorization of individuals hired for employment in the United States.

When should I complete the Form I-9?

You must complete the Form I-9 on or before your first day of work. The earliest you can complete the Form I-9 is as soon as you have accepted your job offer.

Please note: If you do not complete this form on or before your first day of work, your employment is in violation of the law. The university is at risk of significant fines for non-compliance if the Form I-9 is not completed on or before your first day of employment.

Where do I complete the Form I-9?

The Form I-9 is completed electronically in-person. UNCW does not accept the paper version of the Form I-9. You can complete your electronic Form I-9 at Human Resources during the following hours:

Hours Days Location
1:00-2:00 p.m. Monday-Friday Onboarding Center (Friday Annex 121)
2:00-4:00 p.m. Monday-Friday Human Resources Main Office (Friday Annex 141)

Friday Annex is located on UNCW's campus at 4929 Cahill Drive (across from the UNCW Greenhouse and beside the Oriole Burevitch Laboratory). For a campus map, please visit: https://uncw.edu/ba/campus_map/

If you are unable to complete the Form I-9 during the times listed above, please contact Ivor Dikkers at dikkersi@uncw.edu or 910.962.2103 to schedule an appointment.

What do I need to bring to complete the Form I-9?

To complete the Form I-9, you must present documents evidencing your identity and employment authorization. Click here for the list of acceptable documents. All documents provided must be original and unexpired. Photocopies or other reproductions are not acceptable. 

Please note: You will need to bring either one List A document, or a combination of one List B document and one List C document. Two List B documents or two List C documents do not satisfy the requirements for completing the form.


Other Form I-9 FAQs

May I drop off the Form I-9 to your office?

The university transitioned to an electronic system for individuals to complete the Form I-9 and we no longer use the paper form. To complete the form electronically, you will need to visit the Office of Human Resources with proper identification, where a designated representative will need to witness your signature. Please see the question, “What do I need to bring to complete the I-9?” for the list of acceptable documents.

I think I have previously completed an I-9; do I need to complete another one?

HR will need to verify if there is a valid I-9 on file for you. I-9s do expire, so having an I-9 on file does not automatically mean it is still valid. To verify, please contact Ivor Dikkers by email at dikkersi@uncw.edu or by phone at 910.962.2103.

My (passport/Social Security card/birth certificate) is at home. Can you accept a copy, or can the document be verified via video link?

No. By law, we are required to review original, unexpired documents. When we sign the form, we attest under penalty of perjury that we have properly reviewed the documentation. We must review original documents and we cannot complete the I-9 until we do.

I am an international student; do I need to complete the I-9?

If you are working at UNCW, you will have to complete an I-9. Your documentary requirements may vary depending on your immigration status in the United States. Please contact Ivor Dikkers by email at dikkersi@uncw.edu or by phone at 910.962.2103 to discuss your situation.

Please note: You must have a US Social Security Number in order to complete the Form I-9.


Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. Both employees and employers (or authorized representatives of the employer) must complete the form. On the form, an employee must attest to his or her employment authorization. The employee must also present his or her employer with acceptable documents evidencing identity and employment authorization. The employer must examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and to relate to the employee and record the document information on the Form I-9. (Information provided by US Citizenship and Immigration Services)