CHHS Student Success Center

CHHS: Advising Resources: Forms & Processes 



FERPA Form - CHHS (PDF) and FAQs


Sub/Waivers and Petitions: Refer to the Sub/Waiver Process (XLSX). Forms can be found HERE.



Data Request


Leave Request


Over 18 Hours Request


Professional Development Request Form


CHHS Promotional Items Request Form (PDF)


Satisfactory Academic Performance (SAP) Appeal (PDF) - This form is to be completed by the student to appeal the suspension of Financial Aid. This form is to be turned in the Offices of Scholarship & Financial Aid in the Warwick Center.


Withdraw for Extenuating Circumstances (WE) 

WE Request Form (PDF)

WE Documentation Request Form (PDF)

UNCW Catalogue Policy:

Should extenuating circumstances warrant, the grade of “WF” assigned for course withdrawals after the withdrawal deadline may be changed to a ‘“W.” Documented extenuating circumstances may include: death of an immediate family member; traumatic and unforeseen circumstances that are considered beyond a student’s control; serious emotional instability, physical injury or illness that has resulted in the student’s inability to complete academic responsibilities in a given term. Students should note that poor standing in a course does not constitute an extenuating circumstance in and of itself. Withdrawals due to extenuation circumstances are still subject to all financial aid and SAP rules and calculations.

It is the student’s responsibility to initiate an appeal for this change by submitting a written request and supporting written documentation. The student must initiate the appeal with the associate dean who oversees the student’s major or University College director, as appropriate. The respective associate dean or University College director may approve or deny this request for a “W.” In cases where the request is denied, the student may submit, within ten regular class days of the dated decision, a written request for consideration with supporting documentation to the Committee on Withdrawal Appeals. Grounds for appeals are limited to substantive new evidence or material procedural irregularity. All decisions made by the Committee on Withdrawal Appeals are final. The written request with supporting documentation must be made as soon as possible after circumstances requiring the withdrawal. At the latest, by the last day of classes in the semester following the one for which the withdrawal is requested. A grade of “WF” that is not appealed successfully remains a permanent part of the student’s academic record.

Advising Tips:

  • The withdrawal will always show up on the student’s transcript as a “W”, regardless of whether or not it was for extenuating circumstances. To view actual withdrawal credit total check in the Advisor menu of SeaNet under the Fostering Undergraduate Student Success link. See examples below.
  • Withdrawals due to extenuating circumstances are still subject to all financial aid and SAP rules and calculations.
  • Deadlines for requesting an extenuating withdrawal will need to be at the latest, by the last day of classes in the semester following the one for which the withdrawal is requested. A grade of “WF” that is not appealed successfully remains a permanent part of the student’s academic record.
  • Refer students to the Office of Scholarship and Financial Aid to see how dropping or withdrawing a course could impact their financial aid eligibility or scholarships