Office of the Registrar

Common Definitions

  • Academic Year
    • An academic year is twenty-four (24) credits and thirty-two (32) weeks of instructional time. The academic year consists of a fall semester and spring semester. Specific dates of the semester can be found on the academic calendar. A summer session is considered a trailer and used to get ahead or make up for shortfalls in your program of study. Fall and spring semesters may contain late start classes and mini-sessions of less than 16 weeks.
  • Semester (or term)
    • A semester is one of three, usually 15 week periods of instruction that make up an academic year. Semesters are commonly referred to as summer, fall and spring.
  • Part of Term (or semester)
    • A Part of Term course is offered for part of a full semester and has different add/drop/withdrawal dates. They include the following groups:
      • Summer
      • RN to BSN
      • International MBA
      • MBA
  • Registration Time Ticket
    • Registration time tickets indicate the specific days and times you can register for classes via SeaNet. Time tickets are issued based on credit hours (including in-progress hours). Your time ticket is based on your student classification (junior, senior, etc.) as determined by the number of credits you’ve earned.
  • Alternate PIN (or registration pin)
    • An alt pin is a four digit number, randomly assigned each semester, used to access registration within SeaNet. The alt pin is provided to the student by his/her academic advisor. If you are unsure who your advisor is, check within SeaNet. If no advisor is listed, the student should contact his/her major department. This pin ensures that students have met with their academic advisor and have had a conversation and possible recommendations for course selections in the next term. 
  • Student Classification
    • Undergraduate students are classified as freshmen, sophomores, juniors, and seniors. Semester hours passed are used to determine these classifications. In-progress hours are not counted until the course is graded. The required number of hours passed for each classification is as follows:
      • Freshman --- less than 30 semester hours credit
      • Sophomore --- from 30-59 semester hours credit
      • Junior --- from 60-89 semester hours credit
      • Senior --- more than 89 semester hours credit
  • CRN (Course Registration Number)
    • This is a unique five-digit number assigned to a course. This number is used when referencing a course to add or drop through SeaNet.
  • Drop
    • A course drop may occur anytime, without penalty, through the end of the first week of the semester. The course will not appear on the student's transcript.
  • Withdrawal (individual courses, but not all courses)
    • A registration action in which the student no longer attends the course, but the course remains on their record. The student is still financially responsible for any tuition and fees associated with the course. Depending on the date of the withdrawal…
      • a withdrawal passing results in a grade of W on the student's transcript, counting towards the sixteen (16) hour career maximum, and negatively impacts satisfactory academic progress. Withdrawal passing occurs between the first week through the seventh week of the semester. 
      • a withdrawal failing results in a grade of WF on the student's transcript and negatively impacts the GPA and satisfactory academic progress.
  • Complete Term Withdrawal
    • A complete term withdrawal is when a student wishes to withdraw from all courses for the term. It is important that you speak with your academic advisor before requesting a complete term withdrawal. There are implications for withdrawing from all courses. After speaking with an advisor…
      • Undergraduate students will submit an online request via mySeaport(under the Student Services tab), by the deadline indicated in the university calendar.
      • Graduate students will submit a paper withdrawal form, within the Graduate School, by the deadline indicated in the university calendar.
  • Cross-Listed Course
    • Two or more courses within different disciplines, taught at the same time, in the same location, by the same instructor, combined for the purposes of designing/teaching within Blackboard and interacting with all students in the combined section.
  • Instructor Name
    • The name of the instructor for a course section. "Staff" indicates that no assignment has been made at the time the schedule is viewed. More than one instructor may be assigned to the section.
  • Substitution (of degree requirement)
    • A request, usually submitted on a form or online, for a course to be substituted into a degree requirement, in place of another course. For example, a CHM 001 electives course is approved to be substituted for CHM 105.
  • Waiver (of degree requirement)
    • A request, usually submitted on a form or online, for a course or hours in a degree requirement to be waived when no other completed courses fit or are eligible for substitution. 
  • Petition for competency
    • A request, usually submitted on a form (and soon--online), for a transfer or UNCW course to satisfy one of the three building competency requirements: Writing Intensive, Information Literacy, Quantitative Literacy. 
  • University Studies (effective catalog years 2011 and forward)
    • University Studies is otherwise referred to as general education for all programs of study. As a consciously integrated component of each student's overall education experience, the program reflects our institution's fundamental commitment to fostering ethical and intellectual development and to promoting the growth of well-informed, creative, literate members of society. University Studies first establishes the basis of an essential liberal education through a multi-faceted exploration of our diverse intellectual heritage. As it extends through each student's educational career, University Studies builds upon this foundation through a course of study designed to cultivate the skills and capacities students require to respond to and anticipate the complexities of modern citizenship in an inclusive and creative manner.
  • Basic Studies (effective catalog years prior to 2011)
    • Basic Studies is otherwise referred to as general education for all programs of study. It is the core of an undergraduate education and provides students with a comprehensive educational experience, preparing them for study within their major. These core courses teach students to think critically, communicate effectively, provides an introduction to the methodologies and practices of the academic disciplines, and promotes intellectual curiosity and a love of learning.
  • Main Campus
    • Main campus refers to coursework originating on the Wilmington campus. The main campus colleges are: 
      • AS-College of Arts & Sciences
      • BA-School of Business
      • ED-College of Education
      • HH-College of Health & Human Services
      • UC-University College
  • Extension Campus
    • Extension campus refers to coursework originating from a site other than the Wilmington campus, such as the UNCW Onslow Extension Site. Extension courses have a section number in the 800-899 section range. During the summer sessions all online courses are taught as extension courses. The extension colleges are: 
      • XA-College of Arts & Sciences
      • XB-School of Business
      • XE-College of Education
      • XH-College of Health and Human Services
  • Campus Associated Course Fees
    • There are different fees for extension and main campus courses. It is possible to increase one’s tuition by having a mix of main campus courses and extension courses. However, if a student is full time on the main campus student (12 main campus credit hours) and registers for an extension course, they will not be billed extra for the extension course. Summer extension courses do not incur extra fees.
  • Extension Course Restrictions
    • Some extension courses are restricted to extension students only. Other extension courses will allow both main and extension student registration. Check the course description for more details.
  • Distance Education 
    • Off-campus instruction for credit (whether face-to-face, electronically mediated, or a combination of methodologies). Taught by on or off-site faculty, to an off-campus student audience. Face-to-face occurs away from the main campus (601 S College Rd).
    • Identified as: any section # and any instructional method (inclusive of extension courses)
  • Extension Education
    • Alternative to the traditional experience found on the Wilmington campus. Allows students living in specifically defined counties to complete coursework at a corresponding extension site. Counties: Onslow, Brunswick, Columbus, Duplin, Sampson, and Carteret.
    • Identified as: 800-825 sections (lectures via traditional, online, web-enhanced, info highway) 826-849 (labs) 
  • Proxy
    • proxy is a person for whom a student or former student has authorized view access to their student records. Students are able to select exactly what is visible and for how long, for each proxy. A proxy can be a parent, guardian, coach, mentor, etc.
  • Re-Enrollment
    • An online application process, whereby former UNCW students (who left in good academic standing) who have been away from the university for at least two consecutive semesters, request to return to the university.
  • Reinstatement
    • A process whereby former UNCW students who have been declared academically ineligible to return to the university make their case in writing to the Committee on Academic Reinstatement, in addition to submitting an online Re-enrollment Application. Students who are allowed to re-enroll may be required to meet with their dean to discuss their academic plans.
  • Special Student (or non-degree seeking)
    • Qualified persons who are not interested in a degree program, but who wish only to take certain courses may be permitted to register as special students, provided facilities are available. 
  • Degree Student (or degree seeking)
    • Students enrolled in courses for credit, who are recognized by UNCW as seeking a degree.
  • Post-Senior
    • A student classification used to indicate that a student has previously earned a degree at UNCW or elsewhere and does not fit the traditional classifications of freshman, sophomore, junior, or senior.
  • Extending Matriculation
    • A request made of the Office of the Registrar to continue enrollment after the semester in which the student has graduated. Students who apply for graduation will automatically have their matriculation (registration access) closed at the end of their graduation term unless a request to extend their matriculation is submitted. Extending your matriculation is often used to fulfill graduate school prerequisites, pursue a second degree, add-on licensure, or personal enrichment.
  • Matriculation
    • This a term that refers to a student's enrollment at UNCW, as a degree candidate.
  • Credit Hour
    Approved by the UNCW Faculty Senate October 4, 2011; Approved by the UNCW Provost October 18, 2011
    • In defining a credit hour, UNC Wilmington recognizes the University of North Carolina policy on scheduled instructional time or equivalent per credit hour and the Federal definition and Carnegie unit recommendations.
      • For courses taught in a traditional classroom format, a credit hour is normally granted for completion of at least one 50 minute session of classroom instruction per week for 15 weeks, or the equivalent time per semester, and a minimum of 2 hours per week for 15 weeks of out-of-class student work, or the equivalent time per semester.
      • Alternatively, a credit hour may be granted for at least an equivalent amount of work as required in item 1 above for other academic activities or instructional modes of delivery, such as distance education, blended distance and face-to-face instruction, laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours. 
  • Learning Communities (LC) 
    • Structured experiences in which a small group of first-year students share common classes and activities related to an academic or personal interest. Examples: Adventure Recreation, Cornerstone, Watson College of Education, Hollywood East, Honors, Leadership & Service, and S.T.E.M.For more information or to apply:  www.uncw.edu/fyecommunities