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Reservation FAQs

Events & Reservations

Have questions about your upcoming reservation? We've collected the most common questions and given the answers here.

Requesting Space on Campus FAQs

Access the the Campus Reservation System (CRS) by signing on and using your UNCW credentials. 

  • Faculty and Staff should utilize the CRS to submit requests for departmental events.
  • Registered Student Organizations (RSOs) Reservation Delegates.
  • At this time, students who are not a reservation delegate for a Registered Student Organization may only submit requests for Problem-Based Learning rooms, located in Veteran’s Hall.
  • Everyone may browse the Campus Reservation System (CRS) for events and facilities without an account.
  • Those without an account and/or external to the university may contact clconferences@uncw.edu. 

Once logged into CRS, there is tutorial on how to use the system. If you have questions, contact clreservations@uncw.edu.

You must have a CRS web account to submit a reservation request and tentatively hold your needed space.

  • Faculty and Staff should utilize the CRS to submit requests for departmental events.
  • Registered Student Organizations (RSOs) may have up to 2 Reservation Delegates. To become an official Reservation Delegate, a student must:
    • Be classified as a Reservation Delegate on their RSO’s Wavelink page.
    • Pass the Campus Reservation System training course with at least an 80%. Please contact clreservations@uncw.edu for instructions on accessing the course.
  • At this time, students who are not a reservation delegate for a Registered Student Organization may only submit requests for Problem-Based Learning rooms, located in Veteran’s Hall.

If you have questions, contact clreservations@uncw.edu

Reservation deadlines will vary, depending on reserving office. List of reserving offices can be found here: https://uncw.edu/reservations/contact.html

Conferences, Events, and Reservations (CER) timeline for accepting on line space requests for Campus Life venues is as follows:

For Fall events, the window opens beginning the 4th Monday in February;

For Spring events, the window opens beginning the 1st Monday in August;

For Summer events, the window opens beginning the 4th Monday in January. 

Group 1: University Groups and Student Groups
University Groups and Student Groups, as defined in the Facility Use Policy, including administrative and academic units of the University and registered student organizations in good standing.

Group 2: Revenue-Generating University and Student Groups / University-associated Entities and Sponsored Groups
University Groups and Student Groups conducting revenue-generating events (including admission fees, registration fees, sponsorships, sales, or other exchanges of money), as well as University-associated entities and sponsored groups, as defined in the Facility Use Policy.

Group 3: Non-University Groups
Non-University Groups, as defined in the Facility Use Policy, including individuals, not-for-profit organizations, and for-profit organizations. Not-for-profit organizations must have a current IRS 501(c)(3) determination letter on file to be recognized as a not-for-profit organization.