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Project Information
Background
University Suites are apartment-style housing units built in the late 1980s at UNCW. There are seven apartment buildings where most of the work is to take place, and one service building. Roofing was replaced in 2025.
Anticipated Scope
The following existing systems are anticipated to need repair or replacement:
- replace the existing variable refrigerant flow (VRF) systems, installed in 2011, with new high-efficiency heat-recovery VRF systems capable of providing simultaneous heating and cooling
- associated indoor and outdoor equipment
- refrigerant and condensate distribution
- controls, electrical modifications and related work
- window replacement
- replacement of remaining interior lighting with LED fixtures
- minor related interior finish repair
The current authorized planning budget is not to exceed $600,000.
Current project authorization is for Advanced Planning only. Advance planning will validate the preferred HVAC configuration, equipment requirements, electrical capacity, window quantities and details, phasing, constructability, early procurement needs, schedule and final project budget. The selected firm may be retained through full design and construction at the University's option.
Submission Requirements
Response should be electronically submitted in PDF format, a maximum of 20 letter-size pages excluding the cover page, letter of interest, table of contents and SF-330 form. Maximum file size is 10MB. Submit one (1) PDF copy via email to jordank@uncw.edu. It is the submitting firm’s responsibility to ensure the document has been received by the due date and time. Include the following information:
- Title page showing UNCW University Suites HVAC System Refurbishments, firm name, date of submission
- Letter of interest/cover letter
- Specialized or appropriate expertise in the type of project
- Past performance on similar projects
- Adequate staff and proposed design or consultant team and their relevant project experience
- Current workload and State projects awarded
- Proposed design approach for the project
- Recent experience with project costs and schedules (include projects most like the scope outlined in this project description)
- Construction administration capabilities
- Proximity to and familiarity with the area where project is located
- Record of successfully completed projects without major legal or technical problems
- Other factors that may be appropriate for the project
- Current SF-330 for Architect-Engineering qualifications
Anticipated Schedule
- Advertisement: Sept. 11, 2026
- Pre-submission Meeting (virtual): Sept. 15, 2026, 10:30 a.m.
- RFQ Submission Deadline: Sept. 28, 2026, 3 p.m.
- Short List: Oct. 1, 2026
- Interviews: Oct. 8, 2026–Oct. 9, 2026
- UNCW Board of Trustees Selection: Oct. 23, 202626
Pre-submittal Meeting
To be held virtually Sept. 15 at 10:30 a.m. via Zoom. Attendance is not mandatory but encouraged.
Zoom meeting
Topic: UNCW HVAC Refurbishments RFQ Presubmittal Meeting
Time: Sept. 15, 2026, 10:30 a.m. Eastern Time (US and Canada)
Meeting ID: 882 5718 4752
Passcode: 241148
Project Information
Background
Keystone House and Innovation House are residential facilities built in 1998 for 100 students each. Cornerstone Hall was built in 2003 to house 265 students and contains classrooms. Existing systems are approaching or have exceeded their anticipated useful life. Construction will likely be done in phases.
Anticipated Scope
The following existing systems are anticipated to need repair or replacement:
- Air handling units
- Controls
- Heating and chilled water components
- Distribution systems
- Related electrical
- Related plumbing
- Building envelope
- Supporting work as required
The current authorized planning budget is not to exceed $1,500,000.
Current project authorization is for Advanced Planning only. Advanced Planning is anticipated to evaluate system alternatives, phasing, constructability, energy performance, campus utility integration, impacts to occupied residence halls, and to establish a project budget and schedule. The selected firm may be retained through full design and construction at the University's option.
Submission Requirements
Response should be electronically submitted in PDF format, a maximum of 20 letter-size pages excluding the cover page, letter of interest, table of contents and SF-330 form. Maximum file size is 10MB. Submit one (1) PDF copy via email to jordank@uncw.edu. It is the submitting firm’s responsibility to ensure the document has been received by the due date and time. Include the following information:
- Title page showing UNCW Cornerstone, Keystone, Innovation HVAC System Refurbishments, firm name, date of submission
- Letter of interest/cover letter
- Specialized or appropriate expertise in the type of project
- Past performance on similar projects
- Adequate staff and proposed design or consultant team and their relevant project experience
- Current workload and State projects awarded
- Proposed design approach for the project
- Recent experience with project costs and schedules (include projects most like the scope outlined in this project description)
- Construction administration capabilities
- Proximity to and familiarity with the area where project is located
- Record of successfully completed projects without major legal or technical problems
- Other factors that may be appropriate for the project
- Current SF-330 for Architect-Engineering qualifications
Anticipated Schedule
- Advertisement: Sept. 11, 2026
- Pre-submission Meeting (virtual): Sept. 15, 2026, 10:30 a.m.
- RFQ Submission Deadline: Sept. 28, 2026, 3 p.m.
- Short List: Oct. 1, 2026
- Interviews: Oct. 8, 2026–Oct. 9, 2026
- UNCW Board of Trustees Selection: Oct. 23, 2026
Pre-submittal Meeting
To be held virtually Sept. 15 at 10:30 a.m. via Zoom. Attendance is not mandatory but encouraged.
Zoom meeting
Topic: UNCW HVAC Refurbishments RFQ Presubmittal Meeting
Time: Sept. 15, 2026, 10:30 a.m. Eastern Time (US and Canada)
Meeting ID: 882 5718 4752
Passcode: 241148
Contact The Office Of Facilities
Office of Facilities
Phone: 910.962.3101
Fax: 910.962.4185
Standard Business Hours:
Monday-Friday, 8:00 AM - 5:00 PM