Space Planning and Management

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Space Planning and Management provides support, analysis and accurate space inventory information, aiding campus officials and administrators in making good business and educational decisions. This office supports the efforts of the campus and is responsible for:

  • Maintenance, oversight, updates, and improvements to the physical space inventory database
  • Routine audits of selected buildings and divisions to verify database information
  • Receive and manage requests for space - new, augmented, and/or change of use
  • Routine analysis of campus space needs at the division and departmental level and for selected space types such as classroom or research facilities
  • Input and analysis of space needs in new construction and major renovations
  • Space planning and budgeting related to capital plan phasing and department relocations
  • Other ad hoc studies and space management recommendations as required
  • Staff support to the Space Planning and Allocation Committee

Mission

Space Planning and Management is responsible for the efficient and effective utilization of space on the UNCW campus and all associated owned and leased properties. This mission is accomplished through diligent space planning and programming efforts, space utilization studies and maintenance of the UNCW facilities space inventory database. Space Planning and Management is responsible for the stewardship of relocation and renovation projects that affect all divisions and departments.

Vision

Enhance the UNCW community by providing comprehensive space planning and programming in support of UNCW's strategic goals. Incorporate all academic and administrative renovation projects into an integrated planning effort that considers the greater good of the university over the individual agendas of the units. This will ensure the highest utilization of budget, time and space.

Core Values

These core values provide a framework for assignment and management of university facilities. They are vital to the concept of centralized space management and coordination efforts under the guidance of the Space Planning and Allocation Committee and the Executive Committee .

1. All space is owned and allocated by the university

All facilities owned and leased by UNCW are assigned and their use is monitored by Space Planning and Management and the Space Planning and Allocation Committee. These facilities are subject to reassignment to best serve the needs of the university. The evaluation of departmental space needs will be based on assessments of present and future requirements by room type and a determination of the best utilization of facilities.

2. Space should be allocated equitably among divisions and departments

UNCW has implemented space planning standards to assess current and future space needs for academic and administrative units on campus. The standards reflect the ideal space allocation based on the number of faculty, staff and students and the activities associated with each particular discipline or administrative function. These modeled space needs may be adjusted based on the realities of space as a limited resource and subject to the constraints of existing facilities.

3. Best utilization of space

All Space Planning and Management recommendations are subject to standards for utilization established by the University of North Carolina System General Administration. Facilities determined to be operating below the minimum standards are subject to reassignment or conversion to another use or a shared compatible use arrangement.

4. Sharing space and function

Increasing enrollment, the growing number of faculty and staff, expanding research efforts, and advancements in technology have placed great demands on UNCW's limited space and financial resources. To avoid the duplication of space, equipment and staff services, it is necessary for departments to share certain facilities. This concept goes beyond office service areas and storage spaces to include machine shops, electronic shops and other research support activities - departmental office and research "silos" can no longer be afforded.

5. Regular reassessment of divisional and departmental space assignments

UNCW will reevaluate the space needs of academic and administrative units on a regular basis. Space requirements are subject to growth or reductions in faculty, staff and student numbers, departmental objectives and functions, and changes in research activity and the technology associated with research. Part of this effort will be to update space planning standards to reflect changes within the disciplines and activities of campus units.

6. Best utilization of resources

UNCW must ensure the best use of its limited resources of budget, time and space. All projects and potential projects must be weighed against the greater good of the university when establishing priorities for the allocation of these resources. Space Planning and Management would serve as a central point through which renovation projects pass as they are considered by the various campus decision-making bodies.

Goals and Strategies

Space Planning and Management will expand its capability to develop and distribute information about space use on the UNCW campus. The space needs of the university can be better served by increasing the awareness of space issues on campus and bringing faculty and staff into the space management process. Space is a limited resource. It is imperative that the university strive to ensure the fullest and best use of its facilities. The Executive Committee oversees activity in all facilities owned or leased by UNCW and assigned to academic units. Space is assigned on the basis of need and in order to meet the recruitment and retention goals of the campus - space is not an entitlement.

Facilities are subject to reassignment in order to best serve the needs of the university. The evaluation of departmental space needs will be based on assessments of present and future requirements by room type and a determination of the best utilization of facilities. Space Planning and Management will routinely evaluate space use and distribution on campus and may recommend alternative uses or assignments to better serve the overall needs of UNCW.