Tax Compliance

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Employee Moving Authorization Procedure


  1. Hiring department issues official Employment Letter of Intent including moving allowance to potential UNCW employee.
  2. Department prepares, electronically signs and routes ACG 1.70 Employee Moving Authorization Form.
  3. Department initiates with Purchasing at extension 2-3190 to obtain quotes for the movement of household goods when the employee chooses to contract with a UNCW preferred vendor.


  1. Department prepares and routes check request with account code 929300 through Chrome River for moving expense reimbursement payable to the employee for moving expenses not paid via PO.
    • Supporting documentation to attach in Chrome River
      • Copy of official Employment Letter of Intent
      • Copy of PO for moving company, if applicable
      • All original receipts associated with the move
      • MapQuest printout for mileage, if applicable
      • All other related documents.
  2. Tax Accountant will review documentation in Chrome River. 

Direct all questions to the Tax and Financial Reporting Accountant at extension 2-2757.