Independent Contractors

NEW! Significant changes regarding Independent Contractors have taken effect in January 2013.

  • Updated and streamlined PUR 1.40 Application Form (revision date 12/2012)

    The form has been simplified and reduced in length to one page. It can be signed digitally and forwarded in email, faxed, or printed and mailed. This new PUR 1.40 will be used for all independent contractors regardless of payment method, either uShop or check request. If you have saved the old forms on your computer, please delete those files.

  • W-9 - Request for Taxpayer Identification Number and Certification.

    Click here to go to the IRS Website for additional instructions.

  • New Compensation Options are available

    Departments now have greater flexibility to meet their business needs!

Choose from one of the following three options:

Option One

All inclusive Payment

(Best Method)

Option Two

Service Fee with Travel Reimbursement

Option Three

In lieu of a fee for services, UNCW will either A) book and direct pay lodging B) book and prepay airfare OR C) reimburse travel expenses only

Payment includes fee for services and an allowance for travel expenses associated with the visit to campus.

This service type is processed in uShop with the PUR 1.40 Application attached to the requisition.

Upon completion of service the uShop receipt is processed and invoice submitted.

Payment is issued to the contractor on the next available AP check run.

 

 

 

 

 

 

 

The service fee is processed through uShop with the PUR 1.40 Application.

Upon completion of service the uShop receipt is processed and invoice submitted.

For reimbursement of travel expenses, the department completes the Independent Contractor Travel Expense Reimbursement form with original receipts and a copy of the PUR 1.40 attached and submits to the Travel Office.

Payment(s) will be issued to the contractor on the next available AP cycle.

No travel prepayments.

 

 

 

 

 

  • UNCW dept. will book and direct pay lodging. Lodging is processed through uShop with the PUR 1.40 attached to the requisition. No other travel reimbursements.
  • UNCW dept. will book and prepay airfare via current approved travel agencies. See instructions for completing a paper Travel Authorization form.
  • UNCW will reimburse all travel expenses (including but not limited to airfare, mileage, rental car, lodging, meals, etc.). No prepaids.

Once service is completed, the department completes the Independent Contractor Travel Expense Reimbursement form with original receipts and a copy of the PUR 1.40 Application attached and submits to the Travel Office. Payment will be issued to the contractor on the next available AP cycle.

 


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