University Deadlines for Year-End Close

Annually Departments across campus must coordinate with Accounting/Controller to close certain transactions for the current Fiscal Year. In the past the Controller's Department has sent out a campus-wide email with a document attached which consolidated those closing dates into thant one document. This year a new web page has been made available under Business Affairs/Finance, which directs Departments to Purchasing and to the Controller's Department for those closing dates and instructions. Below are listed closing dates for the Controller's Department and Cashier's. At the bottom of this page are links back to Finance and to Purchasing for your convenience.

 

Controller’s Department

FY 2016 Tentative Year End Deadlines - Updated as of 02/23/16

Purchased Agency Airfare, Enterprise Car Rental and Local Lodging

Airfare to be paid from fiscal year 2015-2016 must be posted to our credit card by Wednesday, June 22nd.  Direct questions to Laura Gore at gorel@uncw.edu or ext. 23076.

Visa Travel Card

Purchases posted by 5:00 pm on Wednesday, June 22nd will be paid from FY 2015-2016. Direct questions to Laura Gore at gorel@uncw.edu or at ext. 23076

Travel Reimbursements

Travel reimbursements to be paid from fiscal year 2015-2016 must be finalized and received in the Travel office by 10:45 am on Friday, June 17th. Direct questions to Laura Gore at gorel@uncw.edu or at ext. 23076

Check Requests

All check requests to be paid from fiscal year 2015-2016 must be received in Accounts Payable by 10:45 am on Friday, June 17th for the last check run of the fiscal year. Direct questions to Laura Gore at gorel@uncw.edu or at ext. 23076

Journal Entries

FINAL day to submit journal entries that cross funds (between general & other funds) – 11:30am, Friday, June 24th. Decentralized feeds will be held after Friday, June 17th

Interdepartmental Invoices, Change funds, Petty Cash funds and Mission funds

All Interdepartmental invoices to be paid from fiscal year 2015-2016, Change funds, Petty Cash funds and Mission funds must be received in Accounting by 10:45 am Friday, June 17th. Direct questions to Andrew Savage at savage@uncw.edu or ext. 23148.

Petty Cash Reimbursements

Student petty cash reimbursements to be paid from fiscal year 2015-2016 funds must be received in the Cashier’s office by 4:00 pm on Wednesday June 22nd.  Please direct questions to Stephanie Pollack at pollacks@uncw.edu or ext. 23164.  Petty cash reimbursements for employees follow the Check Request guidelines above.

Departmental Deposits

All cash and checks received prior to June 30 must be submitted with your deposit transmittal to the Cashier’s by 2:00 pm on Monday, June 27th. Please direct any questions to Stephanie Pollack at pollacks@uncw.edu or ext. 23164.

External Invoices

All external invoices for fiscal year 2015-2016 must be submitted to the Billing Department by 12:00 noon on Friday, June 24th. This includes all invoices that are for services rendered and/or products provided through June 30, 2016. Direct questions to Marcia White at whiteme@uncw.edu or ext. 22190.

Finance Year End
Purchasing Year End

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