Travel Resources

E-Travel Step By Step Guide

Documentation Standards

Airline Baggage Fee Chart

Mileage Calculator

Maupin Online Booking Tool

Tips for Trips

Basic Spending Guidelines 

Travel Manual

FAQ for E-Travel

Quick Links

UBusiness

Office Of State Controller

State of North Carolina Office of State Budget and Management

UNCW Controllers Office

UNCW Passport Office

Motor Fleet Office

US State Department Travel Warnings

National Weather Service

CDC Travel Information

U S Department of State Foreign Per Diem Rates

Foreign Currency Converter

Map Quest 

Important Dates

• The deadline for travel check run is Friday at 10:45 a.m. for a check/direct deposit the following Friday.

Upcoming Travel Classes
E-Travel May 22 Travel Cardholder May 22 June 4 June 19 July 9 Travel Card Admin May 14 May 29 June 12 July 2

Personal Mileage for Non-Employees

Personal Mileage is always going to be a reimbursable expense upon completion of the travel.

Regular Mileage Reimbursement for a Trip

Actual business mileage is calculated for direct mileage between points on the traveler’s itinerary.   Mileage in excess of this requires a written explanation of the business purpose. Mileage will be calculated from the traveler’s duty station or home, whichever is closer. A mileage calculator is on our webpage listing commonly visited cities. If the city needed is not listed, use Mapquest.com to obtain mileage.  Attach the printout to the travel reimbursement. 

How to process on a Paper Travel Reimbursment Form

Mileage should be entered on the paper travel reimbursement form under the section titled Transportation. Within the Transportation column there is a row titled Car which has two blocks that you need to complete the miles that the non-employee drove and the second one is the mileage rate that you would like to reimburse at.

Mileage Rate

Per the directive from the Office of State Budget and Management, the business standard mileage rate has increased from 55.5 cents per mile to 56.5 cents per mile effective January 1, 2013. Faculty and staff who choose to use personal vehicles when a state-owned vehicle is available will still be reimbursed at 30 cents per mile as of May 1, 2010.The standard mileage rate set by the IRS, 56.5 cents, will now be paid if the roundtrip distance does not exceed 100 miles. Non-employees can be reimbursed for their mileage up to the current IRS set mileage rate.

Current Mileage Rate
Non Employees	They can be reimbursed up to 56.5 cents per mile